Ludlow Independent
January 21, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mrs. Hayden
Discussion

Others Present: Mike Borchers, Superintendent; Jenny McMillen, Board Secretary & CCR Coordinator; Vikki Wofford, Board Treasurer & Financial Analyst; Rick Smith, Director of Special Education; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. Chapman
2. Approval of Agenda
Actions Taken

Order #61 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Board Officers
3.1. Ms. Amy Hayden will be named President for her second year of a two-year term.
Actions Taken

Order #62 - Motion Passed:  Approval of Ms. Amy Hayden to be named as President of the Board of Education for her second of a two-year term passed with a motion by Mr. Stephen Chapman and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3.2. Elect Vice-President of the Board of Education
Actions Taken

Order #63 - Motion Passed:  Approval of Mr. Steve Chapman to be named as Vice President of the Board of Education for the 2016 calendar year passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3.3. Elect Secretary to the Board of Education
Actions Taken

Order #64 - Motion Passed:  Approval to elect Ms. Jenny McMillen as the Secretary of the Board of Education passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3.4. Elect Treasurer to the Board of Education
Actions Taken

Order #65 - Motion Passed:  Approval to elect Ms. Vikki Wofford as Treasurer of the Board of Education passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4. Recognition and Information Agenda
4.1. National School Board Recognition Month
Discussion

Mr. Borchers talked about the list of items that the Board of Education has supported over the past several years. He expressed his appreciation for their work and continued support for the students, families, and staff of the district.

4.2. Monthly Reports
Attachments
Discussion

Mr. Borchers discussed the monthly reports. Ms. Powell asked about the process for outstanding checks and Ms. Wofford explained the procedures. Mr. Chapman asked about the new keyless entry system; Mr. Borchers explained the reason for replacing the old, outdated system and how it will improve the safety of the district.

4.3. Personnel
4.4. Monthly Activities
Attachments
4.5. Spotlight Items
Discussion

Ms. McMillen and Mr. Caudill reviewed the activities that took place at the Senior Retreat.

5. Consent Agenda
Actions Taken

Order #66 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.1. Approval of Minutes
Attachments
5.2. Monthly Bills
5.3. Facility and Fundraising Requests
5.4. Substitute Teachers
5.5. Non-Resident Contracts for 2016-2017
6. Discussion and Action Agenda
6.1. Design Development Documents & Associated BG-2 & BG-3 for Mary A. Goetz Elementary School HVAC Project
Actions Taken

Order #67 - Motion Passed:  Approval of the Design Development Documents and associated BG-2 and BG-3 for the Mary A. Goetz Elementary School HVAC Project passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the process and timeline for completion of the project.

6.2. Design Development Documents & Associated BG-2 & BG-3 for High School Gym Roof
Actions Taken

Order #68 - Motion Passed:  Approval of Design Development Documents and associated BG-2 and BG-3 for the Ludlow High School Gym Roof Project passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the process and timeline for this project.

6.3. School Facilities and Construction Commission Biennial Offer of Assistance
Actions Taken

Order #69 - Motion Passed:  Approval to accept the Biennial Offer of Assistance from the School Facilities and Construction Commission and authorization of the transfer of cash balances to escrow accounts in these funds as required passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.4. 2016-2017 School Calendar
Actions Taken

Order #70 - Motion Passed:  Approval of the 2016-2017 School Calendar passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the proposed calendar for 2016-2017 and explained how it had been shared with the leadership team, the District Advisory Team, and all teachers. He explained that due to the summer construction projects taking place, the proposed start date for the school year was a week later that usual. In order to avoid the school year ending the second week of June, the calendar has fewer days where school is closed on the longer weekends.

6.5. Board Meeting Dates - 2016
Actions Taken

Order #71 - Motion Passed:  Approval of the 2016 Board Meeting Dates passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.6. 2016-2017 Draft Budget
Actions Taken

Order #72 - Motion Passed:  Approval of the Draft Budget for the 2016-2017 fiscal year as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the process for the draft budget process for the 2016-2017 fiscal year.

6.7. 504 Procedures
Actions Taken

Order #73 - Motion Passed:  After this second reading took place, approval of the 504 Procedures passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.8. Superintendent Contract
Actions Taken

Order #74 - Motion Passed:  Pursuant to KRS 160.350(4), approval to extend the Superintendent's contract one additional year beyond the current term, such that the term runs through June 30, 2020 passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
7. Other Business
7.1. Board
Discussion

Ms. Powell asked Mr. Borchers to give the board a brief overview of the status of KTRS. He explained the possible changes.

7.2. Staff
Discussion

No items presented.

7.3. Teachers
Discussion

No items presented.

7.4. Public
Discussion

No items presented.

8. Adjourn
Actions Taken

Order #75 - Motion Passed:  Approval to adjourn the meeting at 8:10 PM passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes