Ludlow Independent
December 17, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Amy Hayden
Discussion

Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, Secretary of the Board & CCR Coordinator; Vikki Wofford, Secretary of the Board & Financial Analyst; Rick Smith, Director of Special Education; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Ms. Powell
2. Approval of Agenda
Actions Taken

Order #52 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports. According to our attendance reports, our enrollment is up eight students from this time last year and the attendance rate holds strong for this time of year. Class sizes average 20-23. He discussed the state's announcement of the SEEK shortfall, but the district budgets on the low end of the projections for SEEK, so the shortfall can be absorbed. Ms. Powell asked about the procedures for students who choose to homeschool. When reviewing the FRYSC report, Ms. Lantry commented that she saw the room full of holiday gifts for our students and commended Cathy Pedro on the job she did organizing it; others agreed.

3.2. Personnel
3.3. Monthly Activities
Attachments
Discussion

Ms. McMillen reviewed the activities for the month of January.

3.4. Spotlight Items
Discussion

Mr. Borchers reviewed the Spotlight items for the month.

4. Consent Agenda
Actions Taken

Order #53 - Motion Passed:  Approval of the Consent Agenda passed passed with a motion by Mr. Stephen Chapman and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers reviewed the AP Warrant Report and the Credit Card Summary. He reviewed the Purchase Order procedures when using the credit card.

4.3. Substitute Teachers
4.4. Board Meeting Dates - 2016
5. Discussion and Action Agenda
5.1. Stadium Parking Lot
Actions Taken

Order #54 - Motion Passed:  Approval of the Final Application for Payment for the Parking Lot Expansion passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.2. High School Gym Addition
Actions Taken

Order #55 - Motion Passed:  Approval to award the Gym Addition Project to Ashley Construction passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the need of this project. He will begin fundraising to help with the cost for this project and restoration of the auditorium. Mr. Chapman commented that he feels the full project should take place for our community. Others agreed.

5.3. BG-1 Mary A. Goetz Elementary HVAC
Actions Taken

Order #56 - Motion Passed:  Approval of the BG-1 for the Mary A. Goetz Elementary HVAC Project passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.4. BG-1 High School Gym Roof
Actions Taken

Order #57 - Motion Passed:  Approval of the BG-1 for the High School Gym Roof Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Comprehensive School Improvement Plans
Actions Taken

Order #58 - Motion Passed:  Approval of the Mary A. Goetz Elementary and Ludlow High School Comprehensive School Improvement Plans passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Steffen and Mr. Caudill reviewed the Comprehensive School Improvement Plans, highlighting new goals and activities that will take place to improve school culture and increase accountability scores in the areas of reading/math proficiency, novice reduction, gap group needs, student growth, and improving college career readiness and graduation rates.

5.6. Comprehensive District Improvement Plans
Actions Taken

Order #59 - Motion Passed:  Approval of the Comprehensive District Improvement Plan passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ms. McMillen reviewed the Comprehensive District Improvement Plan, highlighting new goals and activities that will take place to improve district culture and increase accountability scores in the areas of reading/math proficiency, novice reduction, gap group needs, student growth, and improving college career readiness and graduation rates.

5.7. 504 Procedures
Discussion

Mr. Smith presented the first reading of the Section 504 Procedures.

6. Other Business
6.1. Board
Discussion

No items presented.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #60 - Motion Passed:  Approval to adjourn the meeting at 8:45 PM passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes