Ludlow Independent
September 17, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Amy Hayden
Discussion

Others Present: Rick Smith, Director of Special Education; Travis Caudill, HS Principal; Jason Steffen, ES Principal; Vikki Wofford, Financial Analyst & Board Treasurer; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Ms. Cindy Powell
2. Approval of Agenda
Actions Taken

Order #28 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Fall KSBA Regional Meeting
3.2. Monthly Reports
Attachments
Discussion

Mr. Borchers presented the monthly reports. As he reviewed the attendance percentages, Ms. Powell asked about the low numbers for Grade 10. Mr. Caudill reported that he and Mr. Hart have been addressing a couple of issues with a small number of students in that grade.

3.3. Personnel
3.4. Spotlight Items
Attachments
Discussion

Mr. Borchers and Ms. McMillen reviewed the Spotlight Items.

3.5. Monthly Activities
Attachments
Discussion

Mr. Borchers reviewed upcoming items for October.

4. Consent Agenda
Actions Taken

Order #29 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers and Ms. Wofford reviewed the AP Warrant Report and the Credit Card Summary.

4.3. Facility and Fundraising Requests
4.4. Substitute Teachers
5. Discussion and Action Agenda
5.1. 2015-2016 Working Budget
Actions Taken

Order #30 - Motion Passed:  Approval of the Working Budget for the fiscal year ending June 30, 2016, and authorization of the submission to KDE for review passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers presented the Working Budget Items for 2015-2016.

5.2. 2015-2016 Indirect Costs
Actions Taken

Order #31 - Motion Passed:  Approval of the Indirect Cost Transfer Rates from the Food Service Fund to the General Fund as presented passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Wofford explained the Indirect Cost Transfer Rates.

5.3. Capital Funds Request
Actions Taken

Order #32 - Motion Passed:  Approval of the Capital Outlay Funds Request of $30,888 for Workers' Compensation and the KSBIT Assessment passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the Capital Outlay Funds Request.

5.4. Approval of Partial School Day Calendar for Student
Actions Taken

Order #33 - Motion Passed:  Approval of a shortened school day (12:30-2:30PM) and school week (Wednesday and Thursday) for an elementary student for the remainder of the 2015-2016 school year passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Mr. Smith explained the need for a shortened day schedule.

5.5. Gym Addition Bids
Actions Taken

Order #34 - Motion Passed:  Approval to reject all bids received for the Gym Addition passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained that the scope of the work for the project will be reviewed to better fit the budget.

5.6. TELL Survey Results
Discussion

Mr. Borchers, Mr. Caudill, and Mr. Steffen explained the TELL Survey results. They feel several of the items that posed the most concern have already been addressed, including the technology upgrades we put in this summer. Class size in one grade has been addressed, as well as the copier and paper issues in the elementary. One focus for the year is to celebrate more of our successes as a staff.

6. Other Business
6.1. Board
Discussion

Ms. Powell: Asked about the spaces available for staff members who are new nursing mothers. Mr. Borchers: Explained the Duke Foundation Project on October 16th. From 9AM-12PM, Duke volunteers will be joined with Ludlow staff and GRA students to help enhance the park and ball fields.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #35 - Motion Passed:  Approval to adjourn the meeting ay 8:55PM passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes