Ludlow Independent
August 20, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Amy Hayden
Discussion

Others Present: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Financial Analyst & Board Treasurer; Rick Smith, Director of Special Education; Beth Ketzer, Preschool Director; Jason Steffen, Elementary School Principal; Travis Caudill, High School Principal; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. Bill McMillen
2. Approval of Agenda
Actions Taken

Order #18 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Fall KSBA Regional School Board Meeting
3.2. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports.

3.3. Personnel
Discussion

Mr. Borchers reviewed the personnel items. He shared that Mrs. Kym King resigned as Member of the Board of Education. He stated that he appreciated her time and commitment to the board and to the district during her years of service.

4. Consent Agenda
Actions Taken

Order #19 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers reviewed each of the monthly bill items due to the high volume of purchases this time of year.

4.3. Approval of Substitute Teachers
4.4. 2015-2016 Staff and Student Handbooks
4.5. Transportation Carriers
4.6. Field Trip Destinations
5. Discussion and Action Agenda
5.1. Preschool Update
Discussion

Ms. Ketzer explained the process for recruiting and enrolling students for the full-day preschool program through Children, Inc. At this time, too many of the possible enrollees aren't able to take part in the program. Due to the low enrollment numbers, Children, Inc. and the district will not offer the program this year. Ms. Ketzer stated multiple times that the two groups are not giving up on the program for the future. With more planning, time, and searching for various options for funding, it is her hope to offer the program for next year.

5.2. MEP Final Payment
Actions Taken

Order #20 - Motion Passed:  Approval of the MEP Final Payment passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.3. Stadium Parking Lot Expansion
Actions Taken

Order #21 - Motion Passed:  Approval of the Stadium Parking Lot Expansion passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ms. Hayden asked Mr. Borchers to confirm the project deadline since many asphalt plants close as the weather gets colder.

5.4. Revised BG-1 Ludlow Stadium
Actions Taken

Order #22 - Motion Passed:  Approval of the BG-1 for the Ludlow Stadium Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Ludlow High School Gym Addition
Discussion

Mr. Borchers updated the board on the status of the HS Gym Addition Project. Bids are due on September 9th. There will be a need for a special meeting to be called for approval so that the project can be completed in time for spring.

5.6. Emergency Certification for Gifted and Talented Teacher
Actions Taken

Order #23 - Motion Passed:  Approval of the Emergency Certification Application (CA-4F) for the Gifted and Talented Teacher passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.7. Tax Rate Approval
Actions Taken

Order #24 - Motion Passed:  Approval of the 4% increased tax rates of 85.6 cents for real estate and 85.6 cents for personal property per 100 valuation and 0.1 cents for exonerations and the 74.6 cent motor vehicle rate for 2015-2016 passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Items were discussed during the Tax Rate Hearing that took place prior to this board meeting.

5.8. Sheriff's Tax Collection Fee Contract
Actions Taken

Order #25 - Motion Passed:  Approval of the contract with the Sheriff's Department for tax collection fees passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained that we've been following this process in past years, but it's never been put into an official contract. The contract is a safeguard for both parties involved.

5.9. Evaluation of the Superintendent
Actions Taken

Order #26 - Motion Passed:  Approval of the Evaluation of the Superintendent passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ms. Hayden presented the results of the Mr. Borchers' Superintendent Evaluation results. The board scored him as "Accomplished" in the following area: Human Resource Leadership. The board scored him as "Exemplary" in the following areas: Strategic Leadership, Instructional Leadership, Cultural Leadership, Managerial Leadership, Collaborative Leadership, and Influential Leadership. Ms. Powell commented that Mr. Borchers really "stepped it up" this year. Mr. Borchers thanked the board for their support and their confidence in him.

6. Other Business
6.1. Board
Discussion

Mr. Chapman discussed stadium items including the gate, lights, and cameras. He also mentioned a possibility on the fees for the gym expansion project.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #27 - Motion Passed:  Approval to adjourn the meeting at 7:54 PM passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes