Ludlow Independent
July 16, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Financial Analyst & Board Treasurer; Rick Smith, Director of Special Education; Jason Steffen, Elementary School Principal; Trisha Scheyer, River City News. Note: Ms. Cindy Powell was not present at 7:00pm when attendance was taken, but arrived at 7:15pm.

1.2. Pledge of Allegiance by Ms. King
2. Approval of Agenda
Actions Taken

Order #1 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Stephen Chapman and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Absent
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
3.2. Personnel
3.3. Monthly Activities
Attachments
4. Consent Agenda
Actions Taken

Order #2 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the change in the Hall of Fame Dinner listed on the Facility Request. Mr. Chapman asked for clarification on allowing the fireworks show to take place on the field. Ms. Powell explained that students would benefit and it would also be a positive community-outreach gesture.

4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers reviewed the AP Warrant and Credit Card Summary reports. Note: Mrs. Powell arrived at 7:15pm, as Mr. Borchers was starting the review of the credit card items.

4.3. Facility Requests
4.4. Substitute Teacher
5. Discussion and Action Agenda
5.1. NKCES Interlocal Agreement
Actions Taken

Order #3 - Motion Passed:  Approval of the NKCES Interlocal Agreement passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.2. Board Policy Updates
Actions Taken

Order #4 - Motion Passed:  Approval of the Board Policy Updates passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.3. Certified Evaluation Plan
Actions Taken

Order #5 - Motion Passed:  Approval of the Certified Evaluation Plan for 2015-2016 passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King No
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.4. District Advisory Team Position
Actions Taken

Order #6 - Motion Passed:  Approval of the District Advisory Team positions passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Mr. Chapman asked about the duties and expectations of the position. Mr. Borchers talked about how this position came about from feedback given at the Leadership Retreat. The intent is to build leadership capacity in the district.

5.5. District Assurances
Actions Taken

Order #7 - Motion Passed:  Approval of the KDE District Assurances passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.6. Owner/Architect Agreement Gym Addition
Actions Taken

Order #8 - Motion Passed:  Approval of the Owner/Architect Agreement for the Gym Addition passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.7. BG-2 Gym Addition
Actions Taken

Order #9 - Motion Passed:  Approval of the BG-2 for the Gym Addition passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.8. BG-3 Gym Addition
Actions Taken

Order #10 - Motion Passed:  Approval of the BG-3 Gym Addition passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.9. Bidding Documents for Gym Addition
Actions Taken

Order #11 - Motion Passed:  Approval of the Bidding Documents for the Gym Addition passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.10. Bidding Documents for Modified Paving Bid
Actions Taken

Order #12 - Motion Passed:  Approval of the Bidding Documents for the Modified Paving Bid passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the plans for the parking area. Mr. Chapman asked about city code with gravel and Ms. Powell asked about the possibility of using these funds to purchase additional land. Mr. Borchers will double-check the code and explained that these funds cannot be used for purchase of new land.

5.11. Surplus Equipment
Actions Taken

Order #13 - Motion Passed:  Approval of the technology and cafeteria equipment to be deemed as surplus passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.12. Superintendent Evaluation
Discussion

This item will be tabled for a future meeting.

5.13. 2015-2016 Salary Schedules
Actions Taken

Order #14 - Motion Passed:  Approval of the updated 2015-2016 Salary Schedules passed with a motion by Mr. Stephen Chapman and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
6. Other Business
6.1. Board
Discussion

Mr. Chapman:
1. Asked about putting something in the community newsletter about the fencing and parking lot changes.
2. Asked about the SHINE technology fundraiser.
3. He figured out what he pays in school taxes each month and thought it was good information to share with community members.


Mr. Borchers: Gave some updates on community outreach projects including Duke Energy's improvements to our facilities, the upcoming whiffle ball tournament, the Wine/Brewery Festival, and contacts from the Ludlow Civic Club.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #15 - Motion Passed:  Approval to adjourn the meeting at 8:19 PM passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes