Ludlow Independent
June 18, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present at Meeting:
Mike Borchers, Superintendent
Jenny McMillen, CCR Coordinator & Board Secretary
Travis Caudill, LHS Principal
Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. Chapman
2. Approval of Agenda
Actions Taken

Order #86 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the reports. Ms. Powell asked about the lack of spending in some of the activity accounts. Mr. Borchers and Mr. Caudill explained how some of the Redbook changes and requirements affect that spending.

3.2. Personnel
Discussion

Mr. Caudill mentioned that he has received several applications so far for the open Head Girls Basketball position.

3.3. Spotlight Items
Discussion

Ms. Powell asked how the scholarship amount compares to past years. Mrs. McMillen shared the totals of past years for comparison.

4. Consent Agenda
Actions Taken

Order #87 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Substitute Teacher Blanket Approval
4.4. 2015-2016 Semi-Monthly Pay Dates
4.5. 2015-2016 School Fees
5. Discussion and Action Agenda
5.1. District Certified Evaluation Plan
Actions Taken

Order #88 - Motion Passed:  Approval of the first reading of the District Certified Evaluation Plan passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King No
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mrs. King discussed concerns about the effectiveness of PGES due to it being so time-consuming on principals and teachers.

5.2. Board Policy Updates
Discussion

Mr. Borchers emphasized some of the key changes to the board policies.

5.3. District Technology Coordinator
Discussion

This position is currently open and the salary scale is subject to change based on finding a certified versus classified candidate. The district wants to stay competitive while searching for candidates.

5.4. SRO Contract
Actions Taken

Order #89 - Motion Passed:  Approval of the School Resource Officer Contract with the City of Ludlow passed with a motion by Ms. Kymberly King and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Stadium Project - Final Application for Payment
Actions Taken

Order #90 - Motion Passed:  Approval of the Stadium Project Final Application for Payment passed with a motion by Mr. William McMillen and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers confirmed that the punch list for the project was completed and that all items were attended to.

5.6. Stadium Project - Final Contract - BG4
Actions Taken

Order #91 - Motion Passed:  Approval of the Stadium Project Final Contract BG4 passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.7. High School Gym Addition
Discussion

Mr. Borchers discussed fundraising ideas for this project.

5.8. Fidelity (Performance) Bond
Actions Taken

Order #92 - Motion Passed:  Approval of the Fidelity (Performance) Bond as presented passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.9. Bond of Depository
Actions Taken

Order #93 - Motion Passed:  Approval of the Bond of Depository passed with a motion by Mr. William McMillen and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6. Other Business
6.1. Board
Discussion

Ms. Powell thanked the district and maintenance staff for their offer of help during the recent LYF festival. She wanted to thank Randy Wofford for his efforts, stating how "phenomenal he is to work with!"

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Executive Session
Actions Taken

Order #94 - Motion Passed:  Approval for the board to retire to Executive Session at 8:00PM, pursuant to KRS 61.810(1)(f), to evaluate the Superintendent passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
8. Re-open Meeting
Actions Taken

Order #95 - Motion Passed:  Approval to reopen the meeting at 8:20PM passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Approve the Superintendent Evaluation
Discussion

The evaluation of the Superintendent was discussed, but will be finalized at the July meeting.

10. Superintendent Contract
Actions Taken

Order #96 - Motion Passed:  Approval of the Superintendent contract as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
11. Adjourn
Actions Taken

Order #97 - Motion Passed:  Approval to adjourn the meeting at 8:35PM passed with a motion by Ms. Kymberly King and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes