Ludlow Independent
April 16, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Rick Smith, Director of Special Education; Vikki Wofford, Financial Analyst & Board Treasurer; Randy Wofford, Director of Maintenance & Transportation; Beth Ketzer, Preschool Director; Jason Steffen, Elementary School Principal; Steve Hart, High School Assistant Principal; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. McMillen
2. Approval of Agenda
Actions Taken

Order #64 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports.

3.2. Personnel
3.3. Monthly Activities
Attachments
3.4. Spotlight Items
4. Consent Agenda
Actions Taken

Order #65 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed each of the Consent Agenda items.

4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Fundraising Requests
5. Discussion and Action Agenda
5.1. Elementary School Request for Staffing
Actions Taken

Order #66 - Motion Passed:  Approval of the Elementary School Request for Staffing passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.2. Hybrid Preschool
Discussion

Ms. explained the details of the Hybrid Preschool Program proposal with Children, Inc. Parents will have the option of half-day preschool at our site or a full-day option at the Covington Children, Inc. site, but this will include one of our teachers. The hope is to fill at least 15 slots; currently 12 are signed up. Mr. Chapman wants to make sure all parents are aware that an SRO is not on site at the Children, Inc. location like one is at the Ludlow site.

5.3. Early Head Start
Discussion

Ms. Ketzer asked for assistance in getting the word out about this early head start option through Children, Inc.

5.4. Gallup Poll Results
Discussion

Ms. McMillen presented this year's Gallup Poll results for grades 5-12. Hope and engagement scores each went up six points, while well-being scores dropped one point.

5.5. KIP Survey Results
Discussion

The KIP Survey results were presented by Jenny McMillen. Local results were compared to past years as well as to state averages.

5.6. Dual Credit Program
Discussion

Ms. McMillen presented information on the Gateway Regional Academy, which allows sophomores and juniors to earn dual credit courses. The expectations listed on the student/parent contract were shared with the board.

5.7. Technology Plan
Actions Taken

Order #67 - Motion Passed:  Approval of the Technology Plan as presented passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers presented the board with the Technology Plan, which includes the lease of computers to update computers in the labs/library, as well as provide all teachers with a laptop. The final lease agreement will come in front of the board in May.

5.8. Facilities/Energy Management Update
Discussion

Randy Wofford presented information on his plans for the facilities and energy management. Related to the construction projects, Ms. Hayden suggested that an 11-month walk, rather than a 12-month one, might be a better choice due to warranties. Mr. Chapman expressed safety concerns over a lack of a fence in front of the elementary school.

5.9. Audit Contract
Actions Taken

Order #68 - Motion Passed:  Approval to award the audit contract for fiscal year ending June 30, 2015 to Barnes Dennig & Co., Ltd. passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6. Other Business
6.1. Board
Discussion

No items presented.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Executive Session
Actions Taken

Order #69 - Motion Passed:  Pursuant to KRS 156.557(6)(c), approval to retire to Executive Session for Preliminary Discussions Relating to the Evaluation of the Superintendent at 10:36pm passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
8. Reopen Meeting
Actions Taken

Order #70 - Motion Passed:  Approval to reopen the meeting at 10:55pm passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Adjourn
Actions Taken

Order #71 - Motion Passed:  Approval to adjourn the meeting at 10:56pm passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes