Ludlow Independent
March 18, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present:
Mike Borchers, Superintendent
Jenny McMillen, Board Secretary & CCR Coordinator
Travis Caudill, HS Principal
Jason Steffen, ES Principal
Alyssa Toadvine

1.2. Pledge of Allegiance by Mr. Chapman
2. Approval of Agenda
Actions Taken

Order #64 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports.

Mr. Chapman would like a 5-year attendance data trend presented at the next meeting so a comparison can be made to past years.

Ms. Powell asked about the change in the HS Grade Scale in the SBDM Minutes. Mr. Caudill explained the rationale behind the discussion at SBDM, the research they conducted on the topic, and the process they are taking to change the scale.

3.2. Personnel
3.3. April Activities
Attachments
3.4. Spotlight Items
4. Consent Agenda
Actions Taken

Order #65 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Discussion

The minutes were passed, but with a note to make one minor change in the vote from last month. It was noted that Ms. King had to leave the meeting, but Order #63 to adjourn the meeting reflected a "Yes" by her name. The vote still passed, but will be corrected in the Minutes to read "Absent" next to her name.

4.2. Monthly Bills
4.3. Facility and Fundraising Requests
4.4. Substitute Teacher
5. Discussion and Action Agenda
5.1. Hybrid Preschool & EEC (Children, Inc.)
Discussion

Mr. Borchers and Mr. Steffen explained the hybrid preschool and EEC agreement with Children, Inc. The board would like to see an MOU detailing a few more items before voting on the topic. Since it will be held at a different location, they want to ensure safety and understand liability issues involved first. A site visit will be set up in the near future for board members.

5.2. Summer Food Service Program
Actions Taken

Order #66 - Motion Passed:  Approval of the 2015 Summer Food Service Program passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.3. Amended 2014-2015 School Calendar
Actions Taken

Order #67 - Motion Passed:  Approval of the Amended 2014-2015 School Calendar passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers presented the amended calendar and explained that teachers will make up days due to their contracts. Students are still about 40 hours over the minimum requirements.

6. Other Business
6.1. Board
Discussion

Ms. King commented about how great the LHS Play was.

Mr. Chapman asked about the fencing at the stadium.

Ms. Powell asked about the elementary copier and the fencing in front of the elementary school.

Mr. Borchers discussed the removal of the elementary fencing to mulch and make-over that green area. Bids will be requested for fence replacement and a second marquee.

6.2. Staff
Discussion

Mr. Steffen congratulated the elementary students on a good showing at the recent Governor's Cup competition. The specific names and awards will be included in next month's Spotlight Items.

6.3. Teachers
Discussion

No items presented

6.4. Public
Discussion

No items presented

7. Executive Session
Actions Taken

Order #68 - Motion Passed:  Approval of the board retiring to Executive Session at 8:35PM for items relating to the evaluation of the Superintendent, pursuant to KRS 156.557(6)(c), passed with a motion by Mr. William McMillen and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
8. Reopen Meeting
Actions Taken

Order #69 - Motion Passed:  Approval to reopen the meeting at 9:14PM passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Adjourn
Actions Taken

Order #70 - Motion Passed:  Approval to adjourn the meeting at 9:15PM passed with a motion by Mr. William McMillen and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes