Ludlow Independent
January 15, 2015 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present:
Mike Borchers, Superintendent
Jenny McMillen, CCR Coordinator & Board Secretary
Vikki Wofford, Financial Analyst & Board Treasurer
Rick Smith, Director of Special Education
Travis Caudill, High School Principal
Jason Steffen, Elementary Principal
Patricia Scheyer, River City News
Hanna King, NKU Student
Paul Miller, Circus Mojo
Jason Deller, Circus Mojo
Jene Galvin, Circus Mojo

1.2. Pledge of Allegiance by Mr. Chapman
2. Oath of Office
3. Approval of Agenda
Actions Taken

Order #49 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4. Election of Board Officers
4.1. Elect President of the Board of Education
Actions Taken

Order #50 - Motion Passed:  Election of Ms. Amy Hayden as President of the Board of Education passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.2. President Elect Assumes Chair
4.3. Elect Vice President of the Board of Education
Actions Taken

Order #51 - Motion Passed:  Election of Ms. Kym King as Vice President of the Board of Education passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.4. Elect Secretary to the Board of Education
Actions Taken

Order #52 - Motion Passed:  Election of Ms. Jenny McMillen as Secretary of the Board of Education passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.5. Elect Treasurer to the Board of Education
Actions Taken

Order #53 - Motion Passed:  Election of Ms. Vikki Wofford as Treasurer of the Board of Education passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5. Recognition and Information Agenda
5.1. National School Board Recognition Month
Discussion

Mr. Borchers presented each board member with their certificate and read the appreciation letter posted on the district webpage.

5.2. Monthly Reports
Attachments
Discussion

Ms. Powell questioned the ACT software note made in the LHS SBDM Minutes. Mr. Caudill and Ms. McMillen explained that the software once used was replaced with a new product. At the end of the year, we would evaluate to see which one we'd continue with for next year. Ms. Powell wanted to make known that board members have stipends they may want to use to donate toward the purchase of the software if needed.

5.3. Personnel
Discussion

Mike Borchers reviewed the personnel items listed in the attachment.

5.4. Monthly Activities
Attachments
5.5. Spotlight Items
Discussion

With reviewing the spotlight item regarding the Boys' Basketball Overnight Trip, questions regarding the overnight trip policy were asked. Ms. Powell wanted to know more about the cycle the teams/coaches are on with an overnight trip. Mr. Borchers explained the current policy. He is scheduled to follow up with the ADs in the next month to review and revise the policy as needed with the feedback given from this first year with it in place. Ms. Powell and Ms. King noted that they were excited that the policy is in place and that Ludlow students had these opportunities.

6. Consent Agenda
Actions Taken

Order #54 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Kymberly King and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.1. Approval of Minutes
Attachments
6.2. Monthly Bills
Discussion

Mr. Borchers and Ms. Wofford reviewed the AP Warrant Report and the Credit Card Summary in detail.

6.3. Facility and Fundraising Requests
6.4. Non-Resident Contracts for 2015-2016
7. Discussion and Action Agenda
7.1. 2015 Board of Education Meeting Dates
Attachments
Actions Taken

Order #55 - Motion Passed:  Approval of the Board of Education Meeting Dates for 2015 passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Board Meeting dates for 2015 have been scheduled and were presented. One change was on March 18, 2015.

7.2. 2015-2016 Draft Budget
Actions Taken

Order #56 - Motion Passed:  Approval of the 2015-2016 Draft Budget passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the process and details of the Draft Budget for 2015-2016. Mr. Chapman would like to see what items from this budget would be adjusted or cut if we did not include the additional 4% revenue increase.

8. Other Business
8.1. Board
Discussion

Ms. Powell asked about how the school would communicate with the Ludlow Community Connection newspaper ending. Some possibilities were discussed.

Mr. Chapman asked about the traffic and safety of the students drop-off and pick-up times. Students are crossing two lanes and traffic. He'd like a plan created to make it a safer crossing for students.

8.2. Staff
Discussion

No items presented.

8.3. Teachers
Discussion

No items presented.

8.4. Public
Discussion

Paul Miller, Jason Deller, and Jene Galvin from Circus Mojo presented some information on an after-school program they offer to 15-20 7th and 8th grade students two days per week. They'd like the school to publicize the program. They'd like to be able to gather collective attendance, grade, and test score data on students who attend in order to help continue grant funding.

9. Adjourn
Actions Taken

Order #57 - Motion Passed:  Adjournment of the meeting at 8:25 PM passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes