Ludlow Independent
November 20, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at Meeting:
Mike Borchers, Superintendent
Jenny McMillen, Board Secretary & CCR Coordinator
Vikki Wofford, Board Treasurer & Financial Analyst
Rick Smith, Director of Special Education
Travis Caudill, LHS Principal
Trisha Scheyer
Ehmet Hayes
Rob Ford
Sean Victor

1.2. Pledge of Allegiance by Mr. McMillen
2. Approval of Agenda
Actions Taken

Order #32 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers and Ms. Wofford presented the monthly reports. Ms. Powell had questions regarding the numbers in the 3rd grade and about the SBDM minutes listing of absent members.

3.2. Personnel
Discussion

Mr. Borchers presented the personnel items. Mr. Chapman asked about the requirements for the business/technology teacher position, and if we thought it would be difficult to fill the position mid-year.

3.3. Monthly Activities
Attachments
Discussion

Mr. Borchers presented the activities taking place in December.

3.4. Spotlight Items
Attachments
Discussion

Mrs. McMillen presented information on the College & Career Fair and the Family Dinner & Game Night.

4. Consent Agenda
Actions Taken

Order #33 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers and Ms. Wofford explained the AP Warrant Report and the Credit Card Summary Report.

4.3. Facility and Fundraising Requests
4.4. Substitute Teacher
5. Discussion and Action Agenda
5.1. MEP Project Change Order #3
Actions Taken

Order #34 - Motion Passed:  Approval of MEP Project Change Order #3 passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Hayes presented the change order information.

5.2. Stadium Project Change Order #2
Actions Taken

Order #35 - Motion Passed:  Approval of the Stadium Project Change Order #2 passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Hayes presented the information regarding the Stadium Project change order.

5.3. Financial Audit
Actions Taken

Order #36 - Motion Passed:  Approval of the Financial Audit as submitted by Barnes Dennig passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ford presented information on the recent district audit. He complimented Ms. Wofford on her paperwork, organization, and access to the documents required for the process. Results show that the district maintains a healthy financial position. No concerns were noted at the district level.

5.4. Superintendent Evaluation System
Discussion

Mr. Borchers presented information regarding the SPGES. A copy of the performance levels was given to all board members. They agreed to review and score Mr. Borchers in all areas, and discuss findings at the December meeting. The two or three areas of most concern are ones that Mr. Borchers will focus on the remainder of the year.

6. Other Business
6.1. Board
Discussion

Mr. Chapman asked about the order of activities when approving the Consent Agenda.

Mr. Chapman asked about the gate and security of the stadium.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Executive Session
Actions Taken

Order #37 - Motion Passed:  Approval to retire to Executive Session per KRS 156.557 (4) (c) at 8:23 PM passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
8. Reopen Meeting
Actions Taken

Order #38 - Motion Passed:  Approval to reopen the Board Meeting at 8:44 PM passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Amendment to the Superintendent's Contract
Actions Taken

Order #39 - Motion Passed:  Approval of the 2nd Amendment to the Superintendent's Contract passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman No
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
10. Adjourn
Actions Taken

Order #40 - Motion Passed:  Approval to adjourn the meeting at 9:05 PM passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes