Ludlow Independent
September 18, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Superintendent
Jenny McMillen, CCR Coordinator/Board Secretary
Vikki Wofford, Board Treasurer
Rick Smith, Director of Special Education
Travis Caudill, High School Principal
Jason Steffen, Elementary School Principal

1.2. Pledge of Allegiance by Steve Chapman
2. Approval of Agenda
Actions Taken

Order #20 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Fall KSBA Regional Meeting
3.2. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed all monthly reports presented. At this point, our district enrollment is up 13 students from this time last year.

Mr. Chapman asked Mr. Caudill about the SBDM minutes, where it stated that the Travel Account funds had been moved into a new account for Student Recognition. Mr. Caudill explained that he intended to use the new account to reward students who were nominated quarterly by staff members for doing something special. The program's intention is to reinforce the positive behaviors expected through the PBIS program. With this program, all students would have a possibility to have access to the rewards of the funds.

3.3. Personnel
3.4. Spotlight Items
Attachments
Discussion

Mrs. McMillen reviewed the progress of the afterschool SHINE program. The descriptions of the enrichment programs for this first six-week session were shared. Ms. Powell had a question about how the classes worked, as well as how homework time worked for the students.

3.5. Monthly Activities
Attachments
4. Consent Agenda
Actions Taken

Order #21 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
4.2. Monthly Bills
Discussion

These reports were reviewed by Mr. Borchers and Mrs. Wofford.

4.3. Fundraising Requests
4.4. Substitute Teachers
5. Discussion and Action Agenda
5.1. 2014-2015 Working Budget
Actions Taken

Order #22 - Motion Passed:  Approval of the Working Budget for the fiscal year ending June 30, 2015 and authorization for submission to KDE for review passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mrs. Wofford gave an overview of the tentative budgets versus the working budgets, and what type of expenditures come from each budget type. Mr. Borchers reviewed the specific changes made in the Fund 1 working budget, explaining the reason for each change. No changes were needed for the budgets of the other funds.

5.2. 2014-2015 Indirect Costs
Actions Taken

Order #23 - Motion Passed:  Approval of the Indirect Cost transfer rates from the Food Service Fund to the General Fund passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the process of the Indirect Cost transfer rates.

5.3. Capital Funds Request
Actions Taken

Order #24 - Motion Passed:  Approval of the Capital Outlay Funds Request of $33,382 for Workers' Compensation and KSBIT Assessment passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mrs. Wofford explained the process of the Capital Outlay Funds Request for Workers' Compensation and KSBIT.

6. Other Business
6.1. Board
Discussion

Ms. Powell noted that the new concession stand is nice. She asked if it was possible to add a baby changing station to the bathroom. She also asked about the old sponsors on the scoreboard at the stadium. She inquired about the process for reporting tuition students/families using a false address for enrollment purposes.

Mr. Borchers thanked the principals for a good start on the year. He noted there was recently a great piano concert for the students, and tomorrow there is a History Mobile coming.

6.2. Staff
Discussion

No items

6.3. Teachers
Discussion

No items

6.4. Public
Discussion

No items

7. Adjourn
Actions Taken

Order #25 - Motion Passed:  Adjournment of the meeting at 8:03 PM passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes