Ludlow Independent
August 21, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Superintendent
Jenny McMillen, Secretary of the Board & CCR Coordinator
Vikki Wofford, Treasurer of the Board
Rick Smith, Director of Special Education
Randy Wofford, Director of Facilities & Transportation
Travis Caudill, HS Principal
Steve Hart, HS Principal
Jason Steffen, ES Principal
Ehmet Hayes, Architect

1.2. Pledge of Allegiance by Ms. Cindy Powell
2. Approval of Agenda
Actions Taken

Order #8 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Fall KSBA Regional School Board Meeting
3.2. Monthly Reports
Attachments
Discussion

Mr. Borchers and Mrs. Wofford reviewed the monthly reports.

Regarding the HS SBDM minutes, Mr. Chapman asked about the note regarding Mr. Frevola's question about the minority policy. Mrs. Caudill responded that Mr. Frevola was just curious about the regulations behind the policy. Currently our very low number of minority students would not force the policy to take effect.

3.3. Personnel
Discussion

Ms. Powell asked for an explanation of the posting requirements and procedures that are in place. She asked specifically about the elementary aide position. Mr. Steffen reviewed that process he followed, which met the state requirements, and that the most qualified candidate was hired.

3.4. Monthly Activities
Attachments
3.5. Spotlight Items
Attachments
Discussion

Mr. Borchers mentioned that he had discussed with the principals about adding an evening version of this program too, in order to reach parents or community members who could not attend in the mornings.

3.6. Open Records Act
Discussion

Mr. Borchers discussed the regulations behind this policy. Mrs. Wofford stated that due to the new policy, a financial report will be made public each month, embedded within the online version of the monthly board meetings.

4. Consent Agenda
Actions Taken

Order #9 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Approval of Substitute Teachers
4.4. Facility and Fundraising Requests
4.5. 2014-2015 Student Handbooks
Attachments
4.6. Transportation Carriers
Discussion

Ms. Powell asked if our insurance provider recommends specific companies based on their published safety record. Currently, there is no such recommendation or comprehensive report. Mr. Borchers explained that we typically use only one or two of the companies on a regular basis. Mr. Wofford added that their main recommendation was to get rid of vans due to safety reasons. We no longer have the van because of this recommendation.

4.7. Field Trip Destinations
5. Discussion and Action Agenda
5.1. Stadium Project Change Order #1
Actions Taken

Order #10 - Motion Passed:  Approval of the Change Order #1 for the Stadium Project passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes reviewed the Change Orders for the Stadium Project.

5.2. MEP Project Change Order #2
Actions Taken

Order #11 - Motion Passed:  Approval of the Change Order #2 for the MEP Project passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes reviewed the Change Orders #2 for the MEP Project.

5.3. Superintendent Professional Growth and Effectiveness System (SPGES)
Actions Taken

Order #12 - Motion Passed:  Approval of the Superintendent Professional Growth & Effectiveness System (SPGES) passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the process and plans for implementing the SPGES.

5.4. Surplus Property
Actions Taken

Order #13 - Motion Passed:  Approval to declare Exhibit A, described in the attachment, as surplus propery passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the process for declaring the 10-foot pathway behind the stadium as surplus property. It could then be leased to the city to be used in the Riverwalk Project. Prior to the meeting, Board Attorney Don Rhuberg recommended this process.

5.5. Sidewalk Lease Agreement
Actions Taken

Order #14 - Motion Passed:  Approval of the Lease Agreement with the City of Ludlow, as presented in the attachment, passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Prior to the meeting, Don Rhuberg reviewed this lease agreement and recommends its approval. Mr. Borches reviewed the process.

6. Other Business
6.1. Board
Discussion

Mr. Chapman noted that a new neighbor offered Latin class/club services to Ludlow students. They will contact Mr. Caudill.

Mr. Borchers publicly thanked Mr. Randy Wofford and his staff, Travis Caudill, Steve Hart, and Jason Steffen for doing a great job this summer.

6.2. Staff
Discussion

No items.

6.3. Teachers
Discussion

No items.

6.4. Public
Discussion

No items.

7. Adjourn
Actions Taken

Order #15 - Motion Passed:  Approval to adjourn the meeting at 8:17 PM passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes