Ludlow Independent
July 28, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Superintendent
Jenny McMillen, CCR Coordinator & Board Secretary
Vikki Wofford, Financial Analyst & Board Treasurer
Randy Wofford, Facilities & Transportation
Travis Caudill, HS Principal
Steve Hart, HS Assistant Principal
Ehmet Hayes, Architect
John Knuf, City of Ludlow

1.2. Pledge of Allegiance by Ms. Hayden
2. Approval of Agenda
Actions Taken

Order #1 - Motion Passed:  Approval of the Agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers presented and discussed each report.

3.2. Personnel
Discussion

Mr. Borchers discussed the recent positions we've filled, along with the vacancies we have.

3.3. Monthly Activities
Attachments
3.4. Spotlight Items
Attachments
Discussion

Mrs. McMillen discussed the highlights from the summer SHINE Program.

3.5. SB 97 Planning Grant for Compulsory Attendance Age
Discussion

Mr. Borchers explained the $10,000 planning grant we received for adopting the new compulsory attendance age.

4. Consent Agenda
Actions Taken

Order #2 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers and Mrs. Wofford highlighted items from the AP Warrant and Credit Card Summary Reports.

4.3. Facility and Fundraising Requests
4.4. Substitute Teacher
5. Discussion and Action Agenda
5.1. Easement for the Riverfront Commons Trail
Discussion

Mr. Knuf discussed the Riverfront Commons Trail that will eventually include a pathway connecting Ludlow and Covington. The current easement document needs to be adjusted slightly before it can be approved. The first phase of this project would clear out the trees on our property behind the stadium, raising the embankment there. A walking/biking path would be put in. Our old fence would be taken down and replaced.

5.2. MEP Update
Discussion

Mr. Hayes discussed the updates on the project. It is still on schedule, with the major work scheduled to be complete before school starts. Some non-instructional area work will still take place through September.

5.3. Stadium Update
Discussion

Mr. Hayes discussed the updates on the stadium project. The lights have gone in. The two new buildings are up. The track resurfacing and concrete are the next larger items to take place. Overall, it is schedule to be complete by the scheduled date of mid August.

Fencing was discussed. A fencing solution was discussed along the east side of the stadium, where school property lies next to homes. Fencing along Victoria Avenue was discussed. Mr. Chapman and Ms. Powell asked for upgraded fencing along this street to enhance the facility. The design of the main gate was presented.

5.4. NKCES Interlocal Agreement
Actions Taken

Order #3 - Motion Passed:  Approval of the NKCES Interlocal Agreement passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Board Policy Update
Actions Taken

Order #4 - Motion Passed:  Approval of the Board Policy Updates passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.6. Certified Evaluation Plan
Actions Taken

Order #5 - Motion Passed:  Approval of the Certified Evaluation Plan passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.7. KSBIT - Final Assessment for Workers' Compensation
Actions Taken

Order #6 - Motion Passed:  Approval of the KSBIT Rehabilitator Interest-Free Installation Option passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers presented the three options for KSBIT payment. The first option, paying over six years with no interest was recommended.

6. Other Business
6.1. Board
Discussion

Mr. Borchers commended the staff and board for working through the construction and remaining patient.


6.2. Staff
Discussion

No items

6.3. Teachers
Discussion

No items

6.4. Public
Discussion

No items

7. Adjourn
Actions Taken

Order #7 - Motion Passed:  Approval to adjourn the meeting at 8:27 PM passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes