1.
Call to Order
1.1.
Call to Order by Mr. McMillen
Others Present: Mike Borchers, Superintendent Jenny McMillen, CCR Coordinator & Board Secretary Vikki Wofford, Financial Analyst Jason Steffen, Elementary Principal Travis Caudill, Incoming High School Principal Ehmet Hayes, Architect
1.2.
Pledge of Allegiance by Mr. Chapman
2.
Approval of Agenda
Order #91 - Motion Passed: Approval of the Agenda passed with a motion by Mrs. Amy Hayden and a second by Mr. Stephen Chapman.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
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3.
Recognition and Information Agenda
3.1.
Monthly Reports
Mr. Borchers reviewed our enrollment/attendance for the year. We ended with an overall increase of five students per year, so SEEK funds should see an increase. Attendance rates for both schools were good.
Mr. Borchers reviewed the financial items. There were no questions.
In the high school SBDM minutes, the athletic contract was mentioned. Ms. Powell asked if the board members could receive a copy of that. It will be sent to all board members.
3.2.
Personnel
There are currently two high school openings: Social Studies Teacher and Math Teacher. All other openings to date have been filled.
3.3.
Spotlight Items
Mr. Borchers reviewed the Shining Stars for June and highlighted the achievements of the Class of 2014.
4.
Consent Agenda
Order #92 - Motion Passed: Approval of the Consent Agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Kymberly King.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
|
4.1.
Approval of Minutes
4.2.
Monthly Bills
Mr. Borchers reviewed the financial report and credit card summary in detail since there were many larger amounts this month due to various summer projects.
4.3.
Substitute Teacher Blanket Approval
4.4.
2014-2015 Semi-Monthly Pay Dates
4.5.
2014-2015 School Fees
5.
Discussion and Action Agenda
5.1.
MEP Project Update
At this point, the project is still remaining on schedule.
5.2.
MEP Change Order
Order #93 - Motion Passed: Approval of the MEP Change Order passed with a motion by Mrs. Amy Hayden and a second by Mr. Stephen Chapman.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
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Ehmet Hayes discussed the details of the Change Order for the construction project.
5.3.
Stadium Project Update
Ehmet Hayes discussed the progress on the Stadium Project. Overall, the project is on schedule. Light poles will go in sometime mid July. Mr. Hayes and Mr. Borchers will have a better idea for fencing options and timelines once we get more into July. The project overall is scheduled to be finished August 15th.
5.4.
Revised 2014-2015 School Calendar
Order #94 - Motion Passed: Approval of the Revised 2014-2015 School Calendar passed with a motion by Ms. Cindy Powell and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
|
5.5.
Fidelity (Performance) Bond
Order #95 - Motion Passed: Approval of the Fidelity (Performance) Bond passed with a motion by Ms. Cindy Powell and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
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5.6.
Bond of Depository
Order #96 - Motion Passed: Approval of the Bond of Depository passed with a motion by Mrs. Amy Hayden and a second by Ms. Kymberly King.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
|
5.7.
2014-2015 Board Meeting Dates
Order #97 - Motion Passed: Approval of the 2014-2015 Board of Education meeting dates passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
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Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
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After July, the board meeting dates will move to the third Thursday of the month in order to have a few extra days turn-around time for end of the month state and financial reports that are due. Mr. Borchers will look at getting packets out to board members by either the Friday or Monday before the meeting date each month.
5.8.
Classified Retirement Policy #03.273
Order #98 - Motion Passed: Approval of the revised Classified Retirement Policy, #03.273 passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
|
Yes
|
Mr. William McMillen
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Yes
|
Ms. Cindy Powell
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Yes
|
Mr. Chapman commented that he would vote for this policy change to be fair to all staff members.
5.9.
Board Policy Update
Mr. Borchers reviewed the policies, noting specific changes made to the records management policy and the policy concerning the new regulations for the age of preschool enrollment.
5.10.
Comprehensive District Improvement Process Assurances
Order #99 - Motion Passed: Approval of the KDE Assurances for the District Improvement Planning Process as presented and the authorization for the Superintendent to email the assurances statement to KDE passed with a motion by Ms. Kymberly King and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
|
Yes
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Mr. William McMillen
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Yes
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Ms. Cindy Powell
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Yes
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Mr. Borchers explained the process and reasoning for these assurances.
5.11.
Certified Evaluation Plan
The Certified Evaluation Plan was reviewed, noting the significant changes from the prior system used.
5.12.
NaviGo Prep Service Plan & Proposal
Ms. McMillen reviewed the goals of NaviGo's program and the leadership team's planning around possibly using their curriculum. NaviGo still has to send us the bid for the costs involved before further decisions are made and brought before the board.
5.13.
Kindergarten Program
Order #100 - Motion Passed: Approval of the proposed Kindergarten Academy Program passed with a motion by Mr. Stephen Chapman and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
|
Yes
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Mr. William McMillen
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Yes
|
Ms. Cindy Powell
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Yes
|
6.
Other Business
Mr. Steffen presented the information on working with Children, Inc. to provide a possible all day kindergarten program. Although a formal contract has not been signed, the board will agree to move forward with the project since it will benefit our students and families.
6.1.
Board
Mr. Chapman noted that he was not contacted from the newspaper regarding Mr. Steffen's run for senate. The newspaper printed that board members were contacted but no calls were returned.
Mr. Chapman noted that he has heard very good reports and feedback on the summer SHINE camps.
Ms. Powell reported that she received a call from Mr. Buddy Waite with positive comments about Mr. Borchers. Ms. King said she received the same call. Both were very appreciative and impressed with the comments Mr. Waite conveyed.
6.2.
Staff
No items
6.3.
Teachers
No items
6.4.
Public
No items
7.
Executive Session
Order #101 - Motion Passed: Pursuant to KRS 61.810 (1) (f), approval to retire to Executive Session to evaluate the Superintendent passed with a motion by Mr. Stephen Chapman and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
|
Yes
|
Mr. William McMillen
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Yes
|
Ms. Cindy Powell
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Yes
|
The board members discussed aspects of the Superintendent Evaluation with Mike Borchers.
8.
Re-open Meeting
Order #102 - Motion Passed: Approval to reopen the meeting passed with a motion by Mrs. Amy Hayden and a second by Ms. Kymberly King.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
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Yes
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Ms. Kymberly King
|
Yes
|
Mr. William McMillen
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Yes
|
Ms. Cindy Powell
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Yes
|
9.
Approve the Superintendent Evaluation
Order #103 - Motion Passed: Approval of the Superintendent Evaluation passed with a motion by Mr. Stephen Chapman and a second by Ms. Kymberly King.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
|
Yes
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Ms. Kymberly King
|
Yes
|
Mr. William McMillen
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Yes
|
Ms. Cindy Powell
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Yes
|
The board presented the following information related to the evaluation of Superintendent Mike Borchers.
The following scale was used in scoring: 1 = Exemplary Performance 2 = Exceeds Performance Expectations 3 = Meets Performance Expectations 4 = Marginal Performance - Areas need improvement 5 = Unsatisfactory Performance
Mr. Borchers received the following scores on each standard:
Standard 1: Maintains an Effective Working Relationship with the Board = Score of 1.1
Standard 2: Maintains Effective Community Relationships = Score of 1.3
Standard 3: Maintains an Effective Relationship with District Personnel = Score of 2.0
Standard 4: Provides Effective Educational Leadership for the School District = Score of 1.4
Standard 5: Effectively Handles the Business and Financial Affairs for the District = Score of 1.5
Standard 6: Demonstrates Effective Personal and Interpersonal Behaviors and Skills = Score of 1.3
10.
Adjourn
Order #104 - Motion Passed: Approval to adjourn the meeting at 9:21 PM passed with a motion by Ms. Kymberly King and a second by Mrs. Amy Hayden.
Mr. Stephen Chapman
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Yes
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Mrs. Amy Hayden
|
Yes
|
Ms. Kymberly King
|
Yes
|
Mr. William McMillen
|
Yes
|
Ms. Cindy Powell
|
Yes
|
|