Ludlow Independent
May 19, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Superintendent
Jenny McMillen, Board Secretary & CCR Coordinator
Rick Smith, Director of Special Education
Vikki Wofford, Board Treasurer & Financial Analyst
Travis Caudill, Incoming High School Principal
Jason Steffen, Elementary Principal
Ehmet Hayes, Architect

1.2. Pledge of Allegiance by Ms. Powell
2. Approval of Agenda
Actions Taken

Order #77 - Motion Passed:  Approval of the agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Discussion

The monthly reports were reviewed. Our enrollment is up overall about 5-6 students compared to last year. Attendance is holding strong for the year.

Ms. Powell asked about the Travel Club account in the high school financial report. The account remains sitting inactive. Mr. Borchers said he will work with the incoming Principal, Travis Caudill, to make a plan to use the funds.

3.2. Personnel
Discussion

Mr. Borchers reviewed the personnel items listed. The schools are working to fill all current openings.

3.3. Monthly Activities
Attachments
Discussion

Mr. Borchers reviewed the summer activities, including both grant's activities as well as the summer feeding program.

3.4. Spotlight Items
Attachments
Discussion

Mr. Borchers reviewed the awards listed in the Spotlight Items, as well as the latest inductees into the National Honor Society.

4. Consent Agenda
Actions Taken

Order #78 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

The monthly bills were reviewed by Mike Borchers and Vikki Wofford.

4.3. Facility and Fundraising Requests
Discussion

Mr. Borchers reviewed the fundraising requests that were turned in for approval.

5. Discussion and Action Agenda
5.1. MEP Project
Discussion

Ehmet Hayes presented updates on the MEP Project. He explained that he certifies all payments made to related to the construction projects. Anything paid is for materials or work that has already been received/completed. Mr. Hayes explained the asbestos process, that only trace amounts were found in the elementary gym/auditorium area. The abatement process was followed as needed, which increased the amount charged to the district. All asbestos policies and procedures were and are being handled according to the appropriate guidelines and recommendations.

5.2. Stadium Project
Discussion

Mr. Hayes presented the color schemes selected for the stadium project and gave an update on the timeline for completion. He discussed possible fencing options for the stadium, but will continue to research for more.

5.3. Environmental Demolition Contract
Actions Taken

Order #79 - Motion Passed:  Approval of the Environmental Demolition Contract passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

This contract was discussed, and Mr. Borchers and Mr. Hayes clarified any questions.

5.4. Extra Service Salary Schedule
Actions Taken

Order #80 - Motion Passed:  Approval of the 2014-2015 Extra Service Salary Schedule passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers pointed out a few of the changes made to this list and gave the reasons for these changes.

5.5. 2014-2015 Tentative Budget
Actions Taken

Order #81 - Motion Passed:  The 2014-2015 tentative budget passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Prior to this meeting, Mr. Borchers reviewed each line item of the tentative budget in detail with each school board member. At tonight's meeting each component was reviewed. Mike Borchers pointed out some of the larger differences from last year's budget, and the reasons for making these changes.

5.6. Student Accident Insurance
Actions Taken

Order #82 - Motion Passed:  The Student Accident Insurance policy passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

The need to maintain student accident insurance was explained by Mr. Borchers and Ms. Wofford, noting the differences from last year's policy.

5.7. Liability Insurance Rates
Actions Taken

Order #83 - Motion Passed:  The 2014-2015 liability insurance policy through Crawford Insurance passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Wofford explained the liability insurance policy for the coming year.

5.8. Bank Bids
Actions Taken

Order #84 - Motion Passed:  Approval to continue banking services with the Bank of Kentucky passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Wofford explained the bid process for banking services. The Bank of Kentucky was the only bank to submit a bid this year.

5.9. Classified Retirement Policy #03.273
Discussion

Mr. Borchers reviewed this first reading of the Classified Retirement Policy #03.273. He reviewed the changes that would be made should the policy change be approved.

5.10. NorthKey Contract
Actions Taken

Order #85 - Motion Passed:  Approval of the 2014-2015 NorthKey contract passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman No
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

A discussion was held regarding the new NorthKey contract. Mr. Chapman noted he had an issue with the second bulleted item, about the board picking up the expense if a student's insurance does not cover services. Mr. Borchers explained that our past contracts have been written the same way. Mr. Smith, Ms. Wofford, Ms. McMillen, and Ms. Powell commented on the positive impact the counseling program has on students.

5.11. PRN Services Contract
Actions Taken

Order #86 - Motion Passed:  Approval of the 2014-2015 PRN Services contract passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

The contract was reviewed by Mr. Borchers, who noted that the program worked well this year.

5.12. Invo HealthCare Associates Contract
Actions Taken

Order #87 - Motion Passed:  Approval of the 2014-2015 contract with Invo HealthCare for occupational and physical therapy passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Mr. Smith explained the benefits of making a change this year to utilize the services of Invo Healthcare for occupational and physical therapy for the 21014-2015 school year.

5.13. School Resource Officer Contract
Actions Taken

Order #88 - Motion Passed:  Approval of the 2014-2015 School Resource Officer contract passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers reviewed the SRO contract for 2014-2015 and noted the changes in office location for next year's SRO. For safety purposes, the SRO will maintain an office with easier access to both the high school and elementary offices.

5.14. Certified Evaluation Plan
Actions Taken

Order #89 - Motion Passed:  Approval to submit to the state the Ludlow Independent Schools Certified Evaluation Plan passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the process we've taken with the new PGES system. Our 50/50 Committee met several times to make decisions regarding the 2014-2015 certified evaluation plan. With tonight's approval, the plan can now be submitted to the state level for review, then it will be returned for a final approval from the board of education.

6. Other Business
6.1. Board
Discussion

Mr. Chapman made positive comments regarding the 2nd grade's recent performance.

6.2. Staff
Discussion

No items.

6.3. Teachers
Discussion

No items.

6.4. Public
Discussion

No items.

7. Adjourn
Actions Taken

Order #90 - Motion Passed:  Approval to adjourn the meeting at 8:25 PM passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes