Ludlow Independent
April 28, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Superintendent
Jenny McMillen, Board Secretary & CCR Coordinator
Rick Smith, Director of Special Education
Vikki Wofford, Board Treasurer & Financial Analyst
Lisa Brownfield, Food Services Manager
Joe Beard, HS Principal
Steve Hart, HS Assistant Principal
Ehmet Hayes, Architect

1.2. Pledge of Allegiance by Ms. Hayden
2. Approval of Agenda
Actions Taken

Order #70 - Motion Passed:  Approval of the Agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Discussion

Mike Borchers reviewed the monthly reports. Vikki Wofford reviewed the Balance Sheet. Randy Wofford answered questions pertaining to how fundraising works for basketball.

3.2. Personnel
Discussion

Mike Borchers reviewed the personnel items.

3.3. Monthly Activities
Attachments
Discussion

Mike Borchers reviewed the many activities in the month of May.

3.4. Spotlight Items
Attachments
Discussion

Mike Borchers reviewed the Shining stars for April.

4. Consent Agenda
Actions Taken

Order #71 - Motion Passed:  Approval of the consent agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mike Borchers and Vikki Wofford reviewed the AP Warrant Report and the Credit Card Summary.

4.3. Fundraising Requests
4.4. Substitute Teacher
5. Discussion and Action Agenda
5.1. Audit Contract
Actions Taken

Order #72 - Motion Passed:  Approval of the audit contract for the fiscal year ending June 30, 2014 being awarded to Barnes & Dennig & Co., Ltd. passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Vikki Wofford explained the process for arriving at this recommendation. Steve Chapman wants to ensure that our district has a new Lead Auditor this year. The board would like to ensure that George Sparks is not a part of the Audit Team so that we can have a new full set of auditors reviewing our books. Vikki Wofford will request again that we have a new Lead Auditor and that George Sparks will not be a part of the team at all, just as an added protection for the board.

5.2. 2014-2015 Salary Schedules
Actions Taken

Order #73 - Motion Passed:  Approval of the 2014-2015 Salary Schedules passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Upon questions from Kym King, Mr. Borchers explained the difference between certified and classified staff policies. Ms. King would like Mr. Borchers to research a sick day buyout policy for classified staff.

5.3. Summer Breakfast-Lunch Program
Actions Taken

Order #74 - Motion Passed:  Approval of the Summer Breakfast-Lunch Program for 2014 passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers and Lisa Brownfield reviewed the summer breakfast and lunch programs.

5.4. Community Eligibility Provision Program
Actions Taken

Order #75 - Motion Passed:  Approval of the Community Eligibility Provision (CEP) Program passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Brownfield reviewed the district's application for the Community Eligibility Provision (CEP) Program along with how this program works. The program will make all breakfasts and lunches free for all students. The rules of the Federal Government concerning nutrition guidelines will not change due to the district applying for this program. Several board members commented on how this would be a big financial savings for our parents and families. Upon voting to proceed with this program, Mr. Chapman wanted noted that he feels the Federal Government shouldn't dictate what schools serve to students, and Ms. Powell noted that it is still a parent's basic responsibility to feed their child.

5.5. Superintendent Professional Growth and Effectiveness System (SPGES)
Discussion

Mike Borchers discussed the changes that KY's Superintendents will see in their evaluation system, just as all teaches and educators. He reviewed the basics of the changes and will go into more detail at a future meeting.

5.6. MEP Project Update
Discussion

Ehmet Hayes discussed the project is moving a little slower than planned, but they continue to hold update meetings with the contractors to enforce the established timeline.

5.7. Stadium Project Update
Discussion

Mr. Hayes discussed the timeline updates on this project. He will research fencing samples for next month's meeting.

5.8. Facilities Update
Discussion

Mike Borchers and Randy Wofford gave an update on status of the projects related to the TELL survey results. Mr. Wofford reviewed current projects as well as explained a list of summer projects/enhancements that will take place to continue to beautify our campus. A discussion was held regarding the fencing around the elementary building on Oak Street - aesthetics versus safety. Options will continue to be discussed.

6. Other Business
6.1. Board
Discussion

No items presented.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #76 - Motion Passed:  Adjournment of the meeting at 9:04 PM passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes