Ludlow Independent
March 24, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present: Mike Borchers, Superintendent; Jenny McMillen, Secretary of the Board & CCR Coordinator; Vikki Wofford, Board Treasurer and Financial Analyst; Rick Smith, Director of Special Education; Beth Ketzer, Preschool Director; Jason Steffen, Elementary Principal; Joe Beard, High School Principal; Steve Hart, High School Assistant Principal; Ehmet Hayes, Architect

1.2. Pledge of Allegiance by Mr. Chapman
2. Approval of Agenda
Actions Taken

Order #65 - Motion Passed:  Approval of the agenda passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Discussion

Mike Borchers presented the several items related to the monthly reports.

3.2. Personnel
Discussion

Mike Borchers accepted and discussed the retirements of Deborah Haley and Joe Beard, and the extra-curricular resignation from Kristen Goodpaster.

3.3. April Activities
Attachments
Discussion

April's activities were reviewed by Mike Borchers.

3.4. Spotlight Items
Attachments
Discussion

Steve Hart highlighted the LHS PAICE Program. He reviewed and explained how MAP reading scores have been impacted by the small group remedial activities taking place in the PAICE groups.

Mr. Borchers reviewed the list of Shining Stars for March.

4. Consent Agenda
Actions Taken

Order #66 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers reviewed and discussed the items on the Consent Agenda.

4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Fundraising Requests
4.4. Substitute Teachers
5. Discussion and Action Agenda
5.1. MEP Project Update
Discussion

Ehmet Hayes reviewed the updates for the MEP Project. Currently, the project is still on schedule.

5.2. Stadium Project Update
Discussion

Ehmet Hayes reviewed the status of the Stadium Project schedule. It has been updated since last month's meeting due to the weather. Mrs. King requested that the schedule changes be noted on the schedule from month to month to make it easier to see what they are. Mr. Chapman would like to explore options for fencing. Mr. Borchers and Mr. Hayes will work on pricing different types of fences, including the options for the turn style and lock.

5.3. Amended 2013-2014 School Calendar
Actions Taken

Order #67 - Motion Passed:  Approval of the amended 2013-2014 school calendar passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers presented the amended calendar for the 2013-2014 year, noting that students are still over by 24 instructional hours to meet the requirements. Staff will make up the missed days due to contractual obligations.

5.4. Proposed 2014-2015 School Calendar
Actions Taken

Order #68 - Motion Passed:  Approval of the proposed 2014-2015 school calendar passed with a motion by Mr. Stephen Chapman and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers presented the calendar for the 2014-2015 school year. It has already been shared with both school's staffs. Due to the construction this summer, the new year will start about one week later than in recent years.

5.5. 21st Century Community Learning Center Grant
Discussion

Jenny McMillen reviewed the updates on the 21st Century Community Learning Center Grant.

5.6. Preschool Playground
Discussion

Beth Ketzer discussed the items attached related to the new playground equipment that will be purchased and installed this summer.

6. Other Business
6.1. Board
Discussion

Steve Chapman reminded administrators that the use of drug dogs in the buildings is an approved policy should they feel the need to use them, as we have in the past. Mrs. King mentioned there seemed to be miss-hits the last time they were used and questioned the reliability of them.


6.2. Staff
Discussion

Jason Steffen announced that the district found out earlier today that it received the Read to Achieve Grant.

Steve Hart mentioned that his son, a junior, had just graduated from the Regional Youth Leadership Academy. He remarked that it was a wonderful program that he is glad LHS students get to participate in.

Mike Borchers mentioned that preliminary ACT scores are in and look positive. Increasing the dual credit programming is under way. Finally, that the district will be focusing on improving the aesthetics of the grounds as the weather gets nicer.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #69 - Motion Passed:  Adjournment of the meeting at 9:01pm passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes