Ludlow Independent
January 27, 2014 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, Secretary of the Board & CCR Coordinator; Vikki Wofford, Treasurer of the Board & Financial Analyst; Rick Smith, Director of Special Education; Joe Beard, High School Principal; Jason Steffen, Elementary Principal; Ehmet Hayes, Architect

1.2. Pledge of Allegiance by Ms. King
2. Approval of Agenda
Actions Taken

Order #52 - Motion Passed:  Approval of the agenda passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Board Officers
3.1. Name President of the Board of Education
Actions Taken

Order #53 - Motion Passed:  Naming Mr. Bill McMillen as President for his second of a two-year term passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3.2. Name Vice President of the Board of Education
Actions Taken

Order #54 - Motion Passed:  Naming Ms. Amy Hayden as Vice-President for her second of a two-year term passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4. Recognition and Information Agenda
4.1. National School Board Recognition Month
Discussion

Mike Borchers read the proclamation and presented the board members with thank-you letters/pictures from students.

4.2. Monthly Reports
Discussion

Mike Borchers reviewed the monthly reports and clarified any questions or comments.

4.3. Personnel
Discussion

Mike Borchers reviewed the personnel items listed in the attachment.

4.4. Monthly Activities
Attachments
Discussion

Mike Borchers reviewed the activities coming up in February.

4.5. Spotlight Items
Attachments
Discussion

Jenny McMillen presented information on the 21st Century Community Learning Center Grant. Ludlow was notified earlier this afternoon that they were a recipient of this award.

Mike Borchers reviewed the Shining Stars, that included three service learning projects taking place in the high school.

Jason Steffen spotlighted the new Writing Program used in the elementary school, explaining its components and how it is being embedded into every K-6 classroom.

5. Consent Agenda
Actions Taken

Order #55 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.1. Approval of Minutes
Attachments
5.2. Monthly Bills
Discussion

Vikki Wofford clarified questions regarding the use of the credit card, the PO approval process that takes place before using the credit card, and the Redbook regulations.

5.3. Facility and Fundraising Requests
5.4. Substitute Teachers
5.5. Non-Resident Contracts for 2014-2015
6. Discussion and Action Agenda
6.1. Review of MEP and Stadium Project Schedules
Discussion

Ehmet Hayes reviewed the schedules and timelines of the two construction projects. He will continue to update the board monthly on the progress of the work being done.

6.2. 2014-2015 Draft Budget
Actions Taken

Order #56 - Motion Passed:  Approval of the 2014-2015 Draft Budget passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers reviewed the 2014-2015 draft budget, clarifying any questions. Although legislation may change on state funding and requirements for the 2014-2015 year, at this point the draft budget reflects current positions and funding.

6.3. School Facilities and Construction Commission Biennial Offer of Assistance
Actions Taken

Order #57 - Motion Passed:  Approval of the acceptance of the Biennial Offer of Assistance from the School Facilities and Construction Commission and authorization of the transfers of cash balances to escrow accounts in the funds as required passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.4. Approval of Partial School Day Calendar for Student
Actions Taken

Order #58 - Motion Passed:  Approval of a shortened school day and week passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.5. District Professional Growth and Effectiveness Plan
Discussion

Mike Borchers discussed that the district's PGES Plan will be a topic discussed a great deal at this weekend's KSBA Conference and in the months ahead. The district will be working on a Certified Evaluation Plan to be filed with KDE, following the requirements of the PGES system.

Kym King commented that the state's guidelines for the plan was very in-depth and posed concern that it would be a principal's fulltime job to keep up with the requirements of the system.

7. Other Business
7.1. Board
Discussion

No items presented.

7.2. Staff
Discussion

Mike Borchers reminded everyone of the upcoming Business Engagement Tour that will be taking place on January 29th.

Mike Borchers thanked the board members for what they've accomplished for our school district.

7.3. Teachers
Discussion

No items presented.

7.4. Public
Discussion

No items presented.

8. Adjourn
Actions Taken

Order #59 - Motion Passed:  Adjournment of the meeting at 8:40 PM passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes