Livingston County
October 14, 2019 7:00 PM
Livingston County, Kentucky Board of Education Regular Meeting
1. Call to Order
2. Adopt the Agenda
Actions Taken

Order #420 - Motion Passed:  A motion to adopt the agenda passed with a motion by Mr. David Kitchens and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
3. Recognitions - Live RED Recognitions
3.a. Student(s)
Discussion

Student recognitions presented by Ms. Becky Dunning.

3.b. Staff
Discussion

Presented by Mr. Victor Zimmerman as reported in the LiveRED Report.

3.c. Live RED Report
Attachments
Discussion

Presented by Mrs. Amy Ramage.

3.d. Octoberfest and Hunters Moon
Discussion

The district's participation in both the Hunter's Moon Festival and the Octoberfest were good for the community.  There is special recognition for the school system's involvement with Octoberfest.  There have been multiple compliments and comments ranging from the schools' floats in the parade to the sponsorship of the FBLA that motivated the local businesses to decorate the town.  Ashley Rupckey played a significant role with her efforts to coordinate the vendors and follow up with nearly every detail of the planning; she did a wonderful job and represented the school system with pride.  The high school's staff, sponsors, and students were also an integral part of the success of this year's Octoberfest.


4. Public Comment
Discussion


No public comments to report.

5. Consent Items
Actions Taken

Order #421 - Motion Passed:  A motion to accept the consent items passed with a motion by Mr. Dennis Fleet and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
5.a. Minutes of Previous Meetings
Attachments
5.b. Payment of General and Title Program Claims
5.c. District Use of Property Agreements
Attachments
5.d. School-Wide Fundraisers
Attachments
5.e. Travel Requests
5.e.I. Student Travel
5.e.II. Employee Travel
6. Treasurer's Report & Finance Update
Ms. Mary Dunning and Mrs. Jill Duncan
Attachments
Actions Taken

Order #422 - Motion Passed:  A motion to accept the Treasurer's Report passed with a motion by Mrs. Terry Watson and a second by Mrs. Christine Thompson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

Ms. Mary Dunning and Mrs. Jill Duncan presented the Treasurer's Report and Finance Update. In addition, board members were invited to the upcoming exit-interview for the FY19 audit.

7. Working Budget
Attachments
Actions Taken

Order #423 - Motion Passed:  A motion to accept the FY2020 working budget passed with a motion by Mr. David Kitchens and a second by Mr. Dennis Fleet.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

The working budget has been submitted to KDE.  The draft budget for FY21 will be reviewed in January.

8. Kentucky Board of Education Approval of Tax Rates
Attachments
Discussion

For informational purposes, on October 2, 2019, the Kentucky Board of Education approved the district’s 2019-2020 tax rates.

9. Dental and Vision Plans
Actions Taken

Order #424 - Motion Passed:  A motion to continue the employee dental and vision plans, through Life Associate, for FY2020 passed with a motion by Mr. David Kitchens and a second by Mrs. Christine Thompson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
10. Technology Report & TAR
Mrs. BJ Fern
Attachments
Actions Taken

Order #425 - Motion Passed:  A motion to approve the 2019 KETS Technology Activity Report passed with a motion by Mr. Joseph Wood and a second by Mrs. Christine Thompson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

Mrs. BJ Fern presented a technology report to the board.

11. KPREP Results
Mrs. Amy Ramage, Chief Education Officer
Attachments
Discussion

Mrs. Amy Ramage, Chief Education Officer, presented a summary of the 2019 KREP results for the district.

12. Transportation Report
Mrs. Amy Ramage, Chief Education Officer, on-behalf of Mrs. Sue Campbell
Discussion

Mrs. Amy Ramage, Chief Education Officer, presented the transportation report on-behalf of Mrs. Sue Campbell.

13. Bus Orders
Actions Taken

Order #426 - Motion Passed:  A motion to approve the purchase of three buses, with two of the buses being invoiced for FY2021, passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

Due to the accident that resulted in one of the buses being totaled, we need to replace that bus in our fleet. Insurance is covering $86,585.00.  A new bus will cost about $93,000.


The budget includes the yearly purchase of two new buses in an effort to maintain our fleet. Two buses have already been purchased for this year.  


Board approval is required before new buses can be ordered and purchased. The approval of three buses is being requested.  One of the buses will replace the vehicle that has been totaled in the accident.  The approval of the other two buses will allow us to move forward with a requisition for the buses that will be invoiced in next year's budget, fiscal year 2021.  With advance approval the buses can be ordered in time for them to arrive in the summer of 2020.



14. Acknowledge Personnel Report
15. Special Education Teaching Position
Actions Taken

Order #427 - Motion Passed:  A motion to create a position for an elementary certified special education teacher passed with a motion by Mr. Dennis Fleet and a second by Mr. David Kitchens.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

NLES and SLES are both beyond their maximum special education caseloads creating a need to hire an additional Special Education Teacher in the district.  This new position will allow one special education teacher to work as an itinerant staff member to help meet the needs of our special education students on both campuses.  This position has been posted and we are actively seeking to have it filled as soon as possible.

16. Part-time Teacher of the Visual Impaired (.2)
Actions Taken

Order #428 - Motion Passed:  A motion to create a part time position for a Teacher of the Visually Impaired passed with a motion by Mr. Joseph Wood and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
17. Job Description for Preschool Instructional Assistant
Attachments
Actions Taken

Order #429 - Motion Passed:  A motion to accept the job description for class code 7320, Instructional Assistant-Preschool, passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
18. Staffing Allocation Procedures for FY2021
Attachments
Actions Taken

Order #430 - Motion Passed:  A motion to approve the Staffing Allocation Procedures for FY2021 passed with a motion by Mr. David Kitchens and a second by Mr. Dennis Fleet.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

The 2019 legislative session resulted in the passing of Senate Bill 1.  This legislation will slightly affect our staffing allocation procedures and formulas.  KRS 158.4416(3)(a) states that a school should employ at least one school counselor for every 250 students.  Our current staffing procedure has a ratio of 1:500; the recommended staffing procedure includes a ratio of 1:250.  In order to prevent this from adding further financial burdens on the district, it is recommended that the "additional allocation" be reduced to balance the overall impact of the increased counseling allocation

19. Fees for High School Clubs
Attachments
Actions Taken

Order #431 - Motion Passed:  A motion to approve the LCHS club fees, as presented, passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
20. Facilities
20.a. New Construction
Attachments
Actions Taken

Order #432 - Motion Passed:  A motion to approve the BG1 for the Bus Garage and Board Office project, BG number 20-085, passed with a motion by Mr. David Kitchens and a second by Mr. Dennis Fleet.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
20.b. Bid Request for LCMS Electrical
Actions Taken

Order #433 - Motion Passed:  A motion to advertise for bids for the addition of electrical outlets to the middle school passed with a motion by Mr. Joseph Wood and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
21. Non-Resident Contracts/Agreements
Actions Taken

Order #434 - Motion Passed:  A motion to enter into open-contracts with neighboring school districts passed with a motion by Mr. Dennis Fleet and a second by Mr. David Kitchens.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
22. Commonwealth of Kentucky Contract GOEC CECC
Attachments
Discussion

This is acknowledgment that we have received the final contract for Livingston County CECC (as we are the fiscal agent for the Early Childhood Council).  

23. Audubon Area Community Services Head Start Program Contract FY2020
Actions Taken

Order #435 - Motion Passed:  A motion to approve the Audubon Area Community Services Head Start Program Contract for FY2020 passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
24. 2019-2020 Preschool Program Approval from KDE
Attachments
Discussion

Notification to the board that the KDE has approved the preschool program for our district.

25. Certification of Head Start Full Utilization
Discussion

This acknowledges that the KRS requirement that a Certificate of Full Utilization be signed by the district and Head Start has been competed

26. District Planning Committee
Actions Taken

Order #436 - Motion Passed:  A motion to approve the proposed membership of the District Planning Committee passed with a motion by Mr. David Kitchens and a second by Mrs. Christine Thompson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
Discussion

The district planning committee needs to have at least one board member. Once a board member (or board members) has been determined, the board will need to approve the membership of the district planning committee. Mrs. Terry Watson offered to be the board representative on the committee.

27. Closed Session pursuant to KRS 61.810(1)(f)
Actions Taken

Order #437 - Motion Passed:  A motion to go into closed session pursuant to KRS 61.810(1)(f) discussion which might lead to the appointment or dismissal of personnel, passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
28. Return to Open Session
Actions Taken

Order #438 - Motion Passed:  Motion to return to Open Session passed with a motion by Mr. David Kitchens and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes
29. Adjournment
Actions Taken

Order #439 - Motion Passed:  A motion to adjourn meeting passed with a motion by Mrs. Christine Thompson and a second by Mrs. Terry Watson.

Member Votes
Mr. Dennis Fleet Yes
Mr. David Kitchens Yes
Mrs. Christine Thompson Yes
Mrs. Terry Watson Yes
Mr. Joseph Wood Yes