Livingston County
January 22, 2018 7:00 PM
Livingston County Board of Education Special Meeting
1. Call to Order
Discussion

This meeting was scheduled due to the cancellation of the January 15th regular meeting.

2. Live RED Report
Discussion

LiveRED Report presented by Mrs. Amy Ramage.

3. Public Comment
Discussion

None.

4. Selection of Board Officers
4.1. Board Chairperson
Actions Taken

Order #234 - Motion Passed:  A motion for David Kitchens to be the Board Chairperson passed with a motion by Mrs. Tina Culver and a second by Mr. Ronald Jones.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
4.2. Board Vice-chairperson
Actions Taken

Order #235 - Motion Passed:  A motion for Tina Culver to be the Board Vice-chairperson passed with a motion by Mr. Ronald Jones and a second by Mr. David Kitchens.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
5. Consent Items
Actions Taken

Order #236 - Motion Passed:  A motion to approve the Consent Items, with the exception of 5.16, including the acceptance of the School Facilities Construction Commission (SFCC) Offer of Assistance, passed with a motion by Mr. Ronald Jones and a second by Mrs. Tina Culver.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
5.1. Minutes of Previous Meetings
Attachments
5.2. Payment of General and Title Program Claims
5.2.1. Superintendent Reimbursement/Expenses
Attachments
5.3. Acknowledge Personnel Report
5.4. District Use of Property Agreements
Attachments
5.5. School-Wide Fundraisers
Attachments
5.5.1. General Fundraisers
Attachments
5.6. Travel Requests
5.6.1. Student Travel
5.6.2. Employee Travel
Attachments
5.7. Grant Writer's Report
Attachments
5.8. Surplus
Attachments
5.9. Fidelity Bond Agent of Record
Attachments
5.10. Fidelity Bond for Board Treasurer
Attachments
5.11. Early Childhood Development Grant with the Commonwealth of Kentucky
Attachments
5.12. Student Accident Insurance Policies
Attachments
5.13. Community Early Childhood Council Quarterly Report
Attachments
5.14. Extra Service Salary Schedule
5.15. Acceptance of the School Facilities Construction Commission (SFCC) Offer of Assistance
Attachments
5.16. Revised Catering Contract with SouthCARES Daycare
Attachments
5.17. SouthCARES Daycare tuition
Attachments
6. Treasurer's Report & Finance Update
Jill Duncan
Attachments
Actions Taken

Order #237 - Motion Passed:  A motion to accept the Treasurer's Report passed with a motion by Mr. David Kitchens and a second by Mr. Dennis Fleet.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
Discussion

Board Treasurer provided a brief financial update.

7. Family First
Stephanie Henson
Attachments
Actions Taken

Order #238 - Motion Passed:  A motion to approve the Family Resources and Youth Services Center's School District Assurance Certification for FY-20 passed with a motion by Mr. Ronald Jones and a second by Mrs. Tina Culver.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
Discussion

Mrs. Stephanie Henson shared the continuation plan for Family First.

8. Nutrition and Physical Activity Report
Mary Dunning
Attachments
Actions Taken

Order #239 - Motion Passed:  A motion to approve the plan to improve school nutrition and physical activities in the schools passed with a motion by Mr. Ronald Jones and a second by Mr. David Kitchens.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
Discussion

Ms. Mary Dunning presented the Nutrition and Physical Activity Report and the plans to improve school nutrition and physical activity.

9. Regular Meeting Schedule for 2018
Attachments
Actions Taken

Order #240 - Motion Passed:  A motion to accept the 2018 Livingston County Kentucky Regular Meeting Schedule passed with a motion by Mrs. Tina Culver and a second by Mr. Ronald Jones.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Absent
10. 2018-2019 School Calendar
Amy Ramage
Attachments
Discussion

In compliance with Board Policy 08.3, in order to act on the school calendar, the Board must hold (2) meetings(these meetings may be regular or special meetings); 1) one meeting that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) a subsequent meeting that includes adoption of the school calendar. 

This is the first of the two required meetings and does not require any action.


11. Budget
Attachments
Discussion

Review and discussion of line items for proposed revenues and expenditures of the draft budget for FY 2019.  No action required at this time.

12. Public Review of the Continuous District Improvement Plan (CDIP)
Attachments
Actions Taken

Order #241 - Motion Passed:  A motion to accept the Continuous District Improvement Plan (CDIP) passed with a motion by Mr. David Kitchens and a second by Mr. Dennis Fleet.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes
Discussion

The Continuous District Improvement Plan (CDIP) is comprised of the areas of primary focus and is not a reflection of the comprehensive work that is being done throughout the school system.

13. Student Travel
Discussion

A request has been made to begin making arrangements and plans to take students to Austria, Germany, and Switzerland.  Unless directed otherwise the superintendent will tentatively approve this trip to allow for planning to take place to see if there is enough interest to pursue it. (The board or superintendent can approve this trip).

14. Policy Review
Attachments
Actions Taken

Order #242 - Motion Passed:  A motion to accept the second reading of the revision of Board Policy 01.111 passed with a motion by Mr. Ronald Jones and a second by Mrs. Tina Culver.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes
15. Announcements/FYI
Attachments
Discussion

Responses to requests for a release from non-resident contract; NLES SBDM Minutes and Policies; LCHS SBDM minutes and policies; SLES SBDM minutes and Policies; and LCMS SBDM minutes and Policies.


16. Closed Session pursuant to KRS 61.810(1)
Actions Taken

Order #243 - Motion Passed:  A motion to go into closed session pursuant to KRS 61.810(1, all meetings of a quorum of the members of any public agency at which any public business is discussed or at which any action is taken by the agency, shall be public meetings, open to the public at all times, except for the following:(f) Discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student, passed with a motion by Mr. Ronald Jones and a second by Mr. David Kitchens.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes
17. Return to Open Session
Actions Taken

Order #244 - Motion Passed:  A motion to return to Open Session passed with a motion by Mr. David Kitchens and a second by Mr. Ronald Jones.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes
18. Actions Related to Closed Session
18.1. Superintendent's Contract
Attachments
Actions Taken

Order #245 - Motion Passed:  A motion to renew the Superintendent's contract between the Livingston County Kentucky Board of Education and Victor Zimmerman passed with a motion by Mr. David Kitchens and a second by Mrs. Pam Salazar.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes
19. Adjournment
Actions Taken

Order #246 - Motion Passed:  A motion to adjourn passed with a motion by Mr. David Kitchens and a second by Mrs. Tina Culver.

Member Votes
Mrs. Tina Culver Yes
Mr. Dennis Fleet Yes
Mr. Ronald Jones Yes
Mr. David Kitchens Yes
Mrs. Pam Salazar Yes