Order #246 - Motion Passed:  Set the Meeting Agenda with Item 7.l. MOAs with KDE Tabled Until the June Meeting and KRS 61.810(1)(f) Discussion or Hearing Which Might Lead to the Discipline of a Student Removed From the Executive Session passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

•  21st CCLC Continuation Grant awarded to Stanford Elementary and Lincoln County Middle School.  Total award over five years = $980,000

Order #247 - Motion Passed:  Approval of the Consent Agenda Items with Item 7.l. MOAs with KDE Table Until the June Meeting passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.

• Clotfelter Samokar for Architect Work on LCHS Renovations, $201,216.78

• Intermittent leave for certified staff at LCHS, Apr. 15 to June 6, 2025
• Medical leave for certified staff at LCHS Apr. 18 to May 16, 2025

• Relay for Life to use LCHS Gym & Lobby on June 6, 2025
• City of CO to use COE gym for corn hole tournament on July 4, 2025
• City of CO to use COE cafe for ham breakfast on July 5, 2025
• LCMS/HS YSC to use auditorium parking lot for back to school event on Aug. 8, 2025

• LCHS FFA to Pigeon Forge, TN on May 24, 2025
• LCHS girl's basketball to Campbellsville for camp on June 9-11, 2025
• LCHS Gear Up to Harrogate, TN for retreat on June 10-13, 2025

• Donation of $1,800 from Lincoln Co. Farm Bureau for FFA-WLC Conference

Lincoln County Early Childhood is seeking approval for the 2025-2026 contracts/subscriptions for the Early Childhood Program.  Head Start Performance Standard 1302.41 refers to the program assisting families to meet the health needs of students.  Head Start Performance Standard 1302.33 requires the program to complete screeners and assessments.  Head Start Performance Standard 1302.101 and 1302.102 requires data collection.  Head Start Performance Standard 1302.92 discusses training and professional development support.

The 2025-2026 contracts and subscriptions for the Early Childhood Program are:

1) Medical Services (doctors, dentist, optometrist, dietitian) 
2) Contracted Staff -Technical Assistance/Compliance Specialist up to 168 days.
3) Data Collection and Child Assessment Subscriptions
4) Danville Office Equipment - Copy Service Contract
Head Start and Early Head Start Funds will be the source used to pay for the contracts/subscriptions

Order #248 - Motion Passed:  Approve the 2025-2026 Contracts and Subscriptions, as Listed, for the Early Childhood Program passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

Lincoln County Early Childhood is seeking approval to add a fourth liaison to meet the needs of families served, work load, and job requirements based on the Head Start Performance Standard 1302.52 (d).  

Order #249 - Motion Passed:  Approve an Additional Liaison Position for the Early Childhood Program passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.

The District is seeking approval of the Continuous Clinical Education Agreement with the University of Kentucky to implement educational experience opportunities for University students in various fields of healthcare related studies. 

Order #250 - Motion Passed:  Approve the Continuous Clinical Education Agreement with the University of Kentucky passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

Director of Finance, Ms. Lee Ann Smith, will present the 2025-2026 tentative budget which is due to the Kentucky Department of Education by May 30th. 

The tentative budget must be approved by the board by May 30th.

The working budget is due to KDE by September 30th.

The total draft budget for Fund 1 is $45 million.

SEEK is the largest source of income within the general fund. It is estimated at $16.7 million.  The SEEK per pupil amount increased to $4,586.

The contingency is budgeted at $5 million which is 12%. A 2% contingency is mandated by the Kentucky Department of Education.

Salary and benefits make up 73% of the general fund.

It is recommended that the District remain conservative about adding new positions or adding new programs or curriculum unless necessary.

The Director of Finance will be proposing a Capital Funds Request to help bolster the general fund. This allows for re-classifying Restricted Capital Outlay & Building Funds to the general fund to use for general fund expenses.

This budget is tight. As mentioned last August, pursuing the self-pay nickel tax option would make money tight for 2-4 years. This was to be expected. The District has given historically large raises for the past two school years. These were two great things, however they  make things tight for a few years until the tax revenues rebound. On top of that, the prices of many different things is increasing: worker’s comp insurance and athletics trainer just to name two discussed recently. The DoF hasn't yet seen property insurance rates and is also nervous about federal funding.

The tentative budget includes the purchase of two buses, hopefully a raise, SRO at every school, nurses at every building, and a still healthy contingency along with a nickel tax which will hopefully get equalized
by the legislature in 2026.

Order #251 - Motion Passed:  Approve the 2025-2026 Tentative Budget passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.

Order #252 - Motion Passed:  Approve the Capital Funds Request passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.

The membership with Central Kentucky Educational Cooperative (CKEC) is up for renewal. 

Order #253 - Motion Passed:  Approve Renewing the Membership with the Central Kentucky Educational Cooperative passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

The membership with the Kentucky Educational Development Corporation (KEDC) is up for renewal.

Order #254 - Motion Passed:  Approve the Membership with the Kentucky Educational Development Corporation passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.

The  District is requesting approval to renew the audit contract and engagement letter with Montgomery & Company, PPLC for the 2024-2025 school year. Montgomery & Company, PPLC perform the financial audit  for the school district and have done so for many years.  Total cost is $21,500

Order #255 - Motion Passed:  Approve the Audit Contract with Montgomery & Company, PPLC passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.

Bids for Bus parts were opened on May 5, 2025 at 9:30 a.m. The District is requesting approval of the following vendors to provide bus parts and supplies for the 2025-2026 school year:

• Bluegrass International 
• Stanford Automotive
• Boyd Truck
• Battery Warehouse 
• Kimball Midwest

Order #256 - Motion Passed:  Approve Bluegrass International, Stanford Automotive, Boyd Truck, Battery Warehouse, and Kimball Midwest to Provide Bus Parts and Supplies for the 2025-2026 School Year passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

The Worker's Comp quote from KEMI for the 2025-2026 is $139,547.60, an almost $20,000 increase from the current year. 

Order #257 - Motion Passed:  Approve the Quote from KEMI for Worker's Comp for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.

Each principal shall prepare the Principal's Combining Budget which lists the summary budget information for each activity account in the school activity fund.  This is due to the district finance officer by May 1st and shall be submitted to the local board for approval by the end of May. 

Order #258 - Motion Passed:  Approve the Principal's Combining Budget for Each School for the 2025-2026 School Year passed with a motion by Mr. Phillip Coots and a second by Ms. Christine Killen.

The District is requesting approval of the Memorandum of Agreement with the Kentucky Department of Education for Debbie Sims, Chris Murray, and James Carrier. 

Six (6) students are in need of a partial school day for medically necessary therapies as documented by a physicians statement and on the IEP. 

Student 28: 1 hour 1 time a week
Student 29: 1 hour 1 time a week
Student 30: 1.5 hours 1 time a week
Student 31: 1.5 hours 1 time a week
Student 32: 4 hours 1 day every other week
Student 33: 1 hour 1 time a week

One (1) student requesting partial school day as placed by the ARC Committee:

Student 34: 3 hours 5 days week

Order #259 - Motion Passed:  Approve a Shortened School Day for Seven (7) Students for the Remainder of 2024-2025 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.

Due to fewer numbers of students who are deaf/hard of hearing, the Special Education Department is requesting a new job description be approved which would allow the DHH teacher to also serve as an ARC Chairperson

Order #260 - Motion Passed:  Approve the Revised Special Education Deaf and Hard of Hearing Teacher/ARC Chair Job Description passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

Waynesburg Elementary currently has two aging copiers, one in the front office and one in the workroom.  The office copier has processed four (4) million copies and normal life expectancy is two (2) million copies. The other copier is newer but is aging. Waynesburg Elementary is asking the District to purchase one copier and allow the use of instructional funds to pay the district back over the next five (5) years.  The quoted price from Danville Office Supply is $14,968.79. 

Order #261 - Motion Passed:  Approve the Purchase of One (1) Copier at Waynesburg Elementary, Using District Funds, and Allow the Use of Instructional Funds to Reimburse the District Over the Next Five (5) Years passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.

To increase Health Science pathway opportunities for students, Lincoln County High School is requesting to reallocate funds previously sent to Garrard County Schools for a Health Science teaching position.  These funds will be used at  Lincoln County High School to help create a full time Health Science Teacher. 

Order #262 - Motion Passed:  Approve the Use of Funds Previously Sent to Garrard to Help Create a Full-Time Health Science Teacher at Lincoln County High School passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.

I-Ready will serve to meet requirements for diagnostic and screener assessments for students and will provide a valid and reliable data and instruction resource in order to implement RTI in Reading and Math. Total cost for grades Kindergarten through Eighth grade is $123,289.50 and is paid through the general fund. 

Order #263 - Motion Passed:  Approve the Purchase of the I-Ready Diagnostic and Instruction for Grades K-8 for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.

Lincoln County High School needs a program that will assess and track progress for all students in grades 9 - 12.  This will also allow for data collection and individual student learning for the RTI process.  The District is requesting to purchase the STAR program for one (1) year and the initial profession development for teachers and administrators to ensure effective implementation. 

Order #264 - Motion Passed:  Approve a Contract to Purchase STAR for One (1) Year and the Initial Professional Development passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

The District is requesting to use Thinking Maps, Inc. to provide writing training. 

Order #265 - Motion Passed:  Approve the Contract with Thinking Maps, Inc. passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.

Order #266 - Motion Passed:  MOVE TO EXECUTIVE SESSION Per KRS 61.810 (1)(b) Deliberations on the Future Acquisition or Sale of Real Property passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

Order #267 - Motion Passed:  Approve High Bid and Authorize the Superintendent and Board Attorney to Execute Documents to Finalize the Sale of the Property passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

Order #268 - Motion Passed:  Adjournment of Meeting at 6:30 p.m. passed with a motion by Ms. Christine Killen and a second by Mr. Phillip Coots.