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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Lisa Gillem
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed.
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET MEETING AGENDA
Order #237 - Motion Passed: Set the Meeting Agenda passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
3.
RECOGNITIONS
4.
GEAR UP PRESENTATION
5.
ACTION ITEMS
5.a.
Board Member Resignation
On April 25, 2025, Ms. Lisa Gillem gave notice of her resignation from her position as a Lincoln County School Board member.
Order #238 - Motion Passed: Accept Lisa Gillem's Letter of Resignation from the Board passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
5.b.
Board Member Vacancy
Discuss the Board member vacancy-filling process and timeline. Per KRS 160.190 and Board Policy 01.3, the Board will need to take action on advertising the board vacancy position and giving notice to the proper entities.
Order #239 - Motion Passed: Direct the Advertisement of the Board Member Vacancy Online and by Newspaper as Required by KRS 160.190 and Board Policy 01.3; Give Notice of the Vacancy to the Secretary of State, the Lincoln County Clerk, the Commissioner of Education, and the Kentucky School Board Association, as Required by Board Policy 01.3 passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
5.c.
Bids for LCHS Renovations
Bids for the Lincoln County High School renovation are due by 10:00 a.m. on May 6, 2025. Architect, Mr. Jason Merrick, will present the winning bids to the Board for approval.
Order #240 - Motion Passed: Approve the Bid from Branscum Construction for the Lincoln County High School Renovation/ Sports Fields – Bid Package 1 Project for Base Bid Plus One Alternate in the Amount of $3,865,000.00. passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
5.d.
Agreements for Roof Repairs
Board approval of the AIA (A101 & B101) agreements is needed before repairs can begin on the roof at Waynesburg Elementary.
Order #241 - Motion Passed: Approve the Owner-Contractor and Owner-Architect Agreements for the Waynesburg Roofing Project passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
5.e.
Bids for Health Services
The District is requesting approval to advertise for and accept sealed bids for Health Services for the 2025-2026 school year.
Order #242 - Motion Passed: Approve Advertising for and Accepting Sealed Bids for Health Services for the 2025-2026 School Year passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
5.f.
Due Date for Certified Evaluation Plan
Due to the significant amount of weather days staff missed, the District is requesting to extend the due date of the certified evaluation plan from April 20 to May 23.
Order #243 - Motion Passed: Approve Extending the Certified Evaluation Plan Due Date to May 23, 2025 passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
6.
DISCUSSION ITEMS
6.a.
Early Childhood Program Contract and Subscriptions
Lincoln County Early Childhood is seeking approval for the 2025-2026 contracts/subscriptions for the Early Childhood Program. Head Start Performance Standard 1302.41 refers to the program assisting families to meet the health needs of students. Head Start Performance Standard 1302.33 requires the program to complete screeners and assessments. Head Start Performance Standard 1302.101 and 1302.102 requires data collection. Head Start Performance Standard 1302.92 discusses training and professional development support.
The 2025-2026 contracts and subscriptions for the Early Childhood Program are:
1) Medical Services (doctors, dentist, optometrist, dietitian)
2) Contracted Staff -Technical Assistance/Compliance Specialist up to 168 days.
3) Data Collection and Child Assessment Subscriptions
4) Danville Office Equipment - Copy Service Contract
Head Start and Early Head Start Funds will be the source used to pay for the contracts/subscriptions
6.b.
Revised Procedure 07.1 AP .2
Lincoln County Food Service is updating procedure 07.1 AP .2 School Nutrition Program Civil Rights Grievance Policy and Procedures.
6.c.
Revised Procedure 07.1 AP .11
The District is adding a Medical Statement for Participants with Special Dietary Needs to Procedure 07.1 AP. 11 Food Allergies and Special Dietary Needs.
6.d.
Continuous Clinical Education Agreement
The District is seeking approval of the Continuous Clinical Education Agreement with the University of Kentucky to implement educational experience opportunities for University students in various fields of healthcare related studies.
6.e.
Tentative Budget
Director of Finance, Ms. Lee Ann Smith, will present the 2025-2026 tentative budget which is due to the Kentucky Department of Education by May 30th.
The tentative budget must be approved by the board by May 30th.
The working budget is due to KDE by September 30th.
The total draft budget for Fund 1 is $45 million.
SEEK is the largest source of income within the general fund. It is estimated at $16.7 million. The SEEK per pupil amount increased to $4,586.
The contingency is budgeted at $5 million which is 12%. A 2% contingency is mandated by the Kentucky Department of Education.
Salary and benefits make up 73% of the general fund.
It is recommended that the District remain conservative about adding new positions or adding new programs or curriculum unless necessary.
The Director of Finance will be proposing a Capital Funds Request to help bolster the general fund. This allows for re-classifying Restricted Capital Outlay & Building Funds to the general fund to use for general fund expenses.
This budget is tight. As mentioned last August, pursuing the self-pay nickel tax option would make money tight for 2-4 years. This was to be expected. The District has given historically large raises for the past two school years. These were two great things; however they make things tight for a few years until the tax revenues rebound. On top of that, the prices of many different things is increasing: worker’s comp insurance and athletics trainer just to name two discussed recently. The DoF hasn't yet seen property insurance rates and is also nervous about federal funding.
The tentative budget includes the purchase of two buses, hopefully a raise, SRO at every school, nurses at every building, and a still healthy contingency along with a nickel tax which will hopefully get equalized
by the legislature in 2026.
6.f.
CKEC Renewal
The membership with Central Kentucky Educational Cooperative (CKEC) is up for renewal.
6.g.
KEDC Renewal
The membership with the Kentucky Educational Development Corporation (KEDC) is up for renewal.
6.h.
Audit Contract
The District is requesting approval to renew the audit contract and engagement letter with Montgomery & Company, PPLC for the 2024-2025 school year. Montgomery & Company, PPLC perform the financial audit for the school district and have done so for many years. Total cost is $21,500
6.i.
Bids for Bus Parts
Bids for Bus parts were opened on May 5, 2025 at 9:30 a.m. The District is requesting approval of the following vendors to provide bus parts and supplies for the 2025-2026 school year:
- Bluegrass international
- Stanford Automotive
- Boyd Truck
- Battery Warehouse
- Kimball Midwest
6.j.
Worker's Comp Quote
The Worker's Comp quote from KEMI for the 2025-2026 is $139,547.60, an almost $20,000 increase from the current year.
6.k.
Principal's Combining Budget
Each principal shall prepare the Principal's Combining Budget which lists the summary budget information for each activity account in the school activity fund. This is due to the district finance officer by May 1st and shall be submitted to the local board for approval by the end of May.
6.l.
MOAs with KDE
The District is requesting approval of the Memorandum of Agreement with the Kentucky Department of Education for Debbie Sims, Chris Murray, and James Carrier.
6.m.
Shortened Day/Week for Medical Therapies
Six (6) students are in need of a partial school day for medically necessary therapies as documented by a physicians statement and on the IEP.
Student 28: 1 hour 1 time a week
Student 29: 1 hour 1 time a week
Student 30: 1.5 hours 1 time a week
Student 31: 1.5 hours 1 time a week
Student 32: 4 hours 1 day every other week
Student 33: 1 hour 1 time a week
One (1) student requesting partial school day as placed by the ARC Committee:
Student 34: 3 hours 5 days week
6.n.
Copier Purchase
Waynesburg Elementary currently has two aging copiers, one in the front office and one in the workroom. The office copier has processed four (4) million copies and normal life expectancy is two (2) million copies. The other copier is newer but is aging. Waynesburg Elementary is asking the District to purchase one copier and allow the use of instructional funds to pay the district back over the next five (5) years. The quoted price from Danville Office Supply is $14,968.79.
6.o.
Re-Allocate Funds for Health Science Pathways
To increase Health Science pathway opportunities for students, Lincoln County High School is requesting to reallocate funds previously sent to Garrard County Schools for a Health Science teaching position. These funds will be used at Lincoln County High School to help create a full time Health Science Teacher.
6.p.
iReady Purchase
I-Ready will serve to meet requirements for diagnostic and screener assessments for students and will provide a valid and reliable data and instruction resource in order to implement RTI in Reading and Math. Total cost for grades Kindergarten through Eighth grade is $123,289.50 and is paid through the general fund.
7.
PUBLIC COMMENT
8.
MOVE TO EXECUTIVE SESSION Per KRS 61.810(1)(k) Meeting Which Federal or State Law Specifically Require to be Conducted in Privacy and KRS 61.810 (1)(b) Deliberations on the Future Acquisition or Sale of Real Property
Order #244 - Motion Passed: MOVE TO EXECUTIVE SESSION Per KRS 61.810(1)(k) Meeting Which Federal or State Law Specifically Require to be Conducted in Privacy and KRS 61.810 (1)(b) Deliberations on the Future Acquisition or Sale of Real Property passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
9.
RETURN TO OPEN SESSION
9.a.
Report on Superintendent Evaluation and Possible Action on Executive Session Discussions
10.
ADJOURNMENT
Order #245 - Motion Passed: Adjournment of Meeting at 7:58 pm passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
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