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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Lisa Gillem
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET THE MEETING AGENDA
Order #211 - Motion Passed: Set the Meeting Agenda passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
3.
RECOGNITIONS
4.
PUBLIC COMMENT
5.
SUPERINTENDENT AND STAFF REPORTS
5.a.
Monthly Personnel Action Report
5.b.
Report on Superintendent's Non-Contract and Out-of-District Days
5.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
5.d.
Enrollments
5.e.
Early Childhood Communication
5.f.
Drills Report
5.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5.h.
CTE Records Review Exit Report
5.i.
Grants Awarded
- AED grant for 17 new devices reimbursed up to $2,000 per device
6.
CONSENT AGENDA
Order #212 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
6.a.
Minutes of the March 6, 2025 Working and March 13, 2025 Regular Meetings
6.b.
Purchases over $40,000
- U.S. Bank, 2014 Energy Conservation Refunding Revenue Bonds, $291,863.75
6.c.
Superintendent's Travel
6.d.
Leave Requests
- Medical leave for certified staff at LCHS from Feb. 26 to Mar. 31, 2025
- Medical leave for certified preschool staff Apr. 2 to Apr. 30, 2025
- Medical leave for classified transportation staff Apr. 16 to Aug. 16, 2025
- Maternity leave for certified staff at COE from Apr. 25 to June 5, 2025
- Medical leave for classified staff at SES from Mar. 31 to May 12, 2025
6.e.
Facility Requests
- LC DYW to use LCHS Auditorium for program on Sept. 27, 2025
- L.C. Villains to use SES gym for games/practice to June 1, 2025
6.f.
Trip Requests
- WBE Beta Club to Bowling Green for program on May 10, 2025
- LCMS Band/Choir to Kings Island for reward trip on May 24, 2025
- Three food service staff to San Antonio, TX for Conf. on July 12-16, 2025
- LCHS FFA to Lexington for State Comp. on June 6-12, 2025
- LC ATC HOSA to Nashville for Nat'l. Conf. on June 18-22, 2025
6.g.
Accept Donations
- $1,500 for LCHS Drama from the Sam Singleton Education Fund
- $1,500 for LCHS Cross Country from the Sam Singleton Education Fund
7.
ACTION ITEMS
7.a.
Final Section 7 Staffing Allocations
The District is requesting approval of the Final Section 7 staffing allocations for the 2025-2026 school year.
Order #213 - Motion Passed: Approve the Final Section 7 Staffing Allocations for the 2025-2026 School Year passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.b.
Final Section 4 & Section 5 Staffing Allocation Formulas
The District is requesting approval of the Final Section 4 & Section 5 staffing allocations for the 2025-2026 school year.
Order #214 - Motion Passed: Approve the Final Section 4 & Section 5 Staffing Allocations for the 2025-2026 School Year passed with a motion by Ms. Lisa Gillem and a second by Mr. Phillip Coots.
7.c.
Fuel Vendors
The District is requesting a one year extension on for the following fuel vendors: Premier Energy/Southern Petroleum, Continental Refining Company, Woodford Oil Company, and Estepp Energy.
Order #215 - Motion Passed: Approve a One (1) Year Extension for Fuel Vendors, as Listed, for the 2025-2026 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.d.
Bids for School Services
The District is requesting to extend the following bids for the 2025-2026 school year:
- Collins Fire Protection for extinguishers and range hood systems;
- Marmic Fire & Safety for monitoring, fire alarms, sprinklers & backflow preventers;
- Guardian Exterminating for pest control;
- Republic Services for waste removal;
- Pepsi Cola for cold drink vending; and
- C&N Vending for snack vending.
Order #216 - Motion Passed: Approve a One (1) Year Extension on Bids, as Listed, for the 2025-2026 School Year passed with a motion by Mr. Phillip Coots and a second by Ms. Lisa Gillem.
7.e.
Bus Parts and Supplies
The District is requesting approval to Advertise for and Accept sealed bids for bus parts and supplies for the 2025-2026 school year.
Order #217 - Motion Passed: Approve to Advertise for and Accept Sealed Bids for Bus Parts and Supplies for the 2025-2026 School Year passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.f.
Revised 2025-2026 School Calendar
Assistant Superintendent, Ms. Diana Hart attended a “Measurable Results” training and believes it is in the best interest for the district to move all of it’s professional development days to the beginning of the school year. The calendar attached reflects the following changes:
August 6th, 7th, 8th,and 11th become PD days.
November 4th becomes a Staff Work Day
November 26th becomes a No School Day.
February 16th becomes a Staff Work Day
Order #218 - Motion Passed: Approve the Revised 2025-2026 School Calendar passed with a motion by Ms. Lisa Gillem and a second by Ms. Jennifer Broadbent.
7.g.
Revised Board Policy 09.434 Suspension
Suspensions are now documented in Infinite Campus (Student Information System), eliminating the need for the forms outlined in procedure 09.434 AP2. As a result, Policy 09.434 should be updated to reflect this change, and the related procedure should be abolished. Mr. Anthony Beeler, Director of Pupil Personnel, is requesting the adoption of the revised policy to reflect the documentation of suspensions in Infinite Campus (Student Information System) and the abolition of the related procedure 09.434 AP2, as it is no longer necessary.
Order #219 - Motion Passed: Second Reading and Approval of Revised Board Policy 09.434 Suspension passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
7.h.
Board Procedure 09.434 AP.2 Notice of Suspension
With the adoption of revised policy 09.434 the Notice of Suspension procedure is no longer needed.
Order #220 - Motion Passed: Rescind Board Procedure 09.434 AP.2 Notice of Suspension passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.i.
Revised NTI Plan
The Kentucky Department of Education requires districts to submit Non-Traditional Instruction day plans annually for approval from the Commissioner of Education. This plan is very similar to our current plan. However, next year we will be requiring staff to get permission from their immediate supervisor to work from home. The expectation will be to work from school when it is possible.
Order #221 - Motion Passed: Approve Keeping the to 24-25 Deployment Plan and Revised NTI Plan passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
7.j.
Revised 2024-2025 Calendar
The District missed an additional two more days due to flooding. Therefore, the school calendar must be revised. April 3-4 become non instructional days (due to flooding). June 4-5 become staff work days. June 6th becomes closing day.
Order #222 - Motion Passed: Approve the Revised 2024-2025 Calendar passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.k.
Athletic Trainer
The price of the Athletic Trainer position provided by University of Kentucky has increased from $35,000 to $76,000. The Athletic's Department is requesting approval of the contract and the cost be paid out of general funds.
Order #223 - Motion Passed: Approve the Contract with the University of Kentucky for an Athletic Trainer for the 2025-2026 School Year at a Cost of $76,000 passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
7.l.
Rename LCHS Gym
Athletic Director, Mr. Brad Petrey, is requesting approval to change the name of the high school gym from JC Eddleman Gymnasium to the Jack Denny Johnson gymnasium. The only funding needed for the change is the cost of a plaque.
Order #224 - Motion Failed: Rename the Gym for Mr. Jack Denny Johnson failed with a motion by Mr. Phillip Coots and a second by Ms. Lisa Gillem.
7.m.
Naming of Gym Floor
Athletic Director, Mr. Brad Petrey, is requesting approval to name the gym floor the "Coach Jeff Jackson Court."
Order #225 - Motion Failed: Rename the Gym Floor for Coach Jeff Jackson failed with a motion by Mr. Phillip Coots and a second by Ms. Lisa Gillem.
7.n.
Shortened School Day for Four Students
The Special Education Department is requesting a shortened school day for the following students:
Student #18: Additional 1 hour one time a week
Student #25: 4 hours one time a week
Student # 26: 1 hour one day a week
Student #27: 3 hours 1 time a week
Order #226 - Motion Passed: Approve a Shortened School Day for Four (4) Special Education Students passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
7.o.
MOA with Vocational Rehabilitation
The Community Work Transition Program was approved at the November 14, 2024 Board meeting. The end date for the MOA is June 30, 2025. The District is requesting approval of the 2025-2026 Memorandum of Agreement with the Office of Vocational Rehabilitation to continue this program.
Order #227 - Motion Passed: Approve the Memorandum of Agreement with the Office of Vocational Rehabilitation passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
7.p.
Community Members to Serve on Local Planning Committee
The District is requesting approval of three business/community members who have agreed to serve on the Local Planning Committee.
Order #228 - Motion Passed: Approve Three (3) Business/Community Leaders to Serve on the Local Planning Committee passed with a motion by Ms. Lisa Gillem and a second by Ms. Jennifer Broadbent.
7.q.
Funding Assurances
The District Funding Assurances require annual Board approval.
Order #229 - Motion Passed: Approve the District Funding Assurances passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.
7.r.
Federal and State Programs Information Handbook
As part of the federal programs audit, a Lincoln County Federal and State Programs Information Handbook was created.
Order #230 - Motion Passed: Approve the Lincoln County Federal and State Programs Information Handbook passed with a motion by Ms. Lisa Gillem and a second by Ms. Jennifer Broadbent.
7.s.
Amended Early Childhood Program Calendars
The Early Childhood program is requesting to amend the 2024-2025 Early Childhood Calendar and Head Start / Preschool Calendar to reflect amendments needed for the April 3rd and 4th closure. Closing day will now be June 6 the for Head Start Preschool and June 12th for Early Childhood.
Order #231 - Motion Passed: Approve the Amended 2024-2025 Early Childhood and Head Start/Preschool Calendars passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
7.t.
Agreement with Garrard County Schools
The LC Board of Education agreed to a partnership with Garrard County Schools in May of 2018 to help fund a Health Science position. LCHS would like to keep those funds in-house to expand course offerings in the health sciences area. Over the last five years, LCHS has had to waitlist several students who requested to take Health Science classes an additional course would help to address this need.
Order #232 - Motion Passed: Rescind the Partnership Agreement with Garrard County Schools to Fund a Health Services Instructor at Garrard County to Provide Lincoln County Students an Additional Opportunity to Obtain CNA Certification passed with a motion by Ms. Lisa Gillem and a second by Mr. Tyler McGuffey.
7.u.
Expanded Courses at LCHS
Lincoln County High School would like to expand the program and course offerings provided to our students. This will take shape in a variety of ways. The following steps will take place to expand offerings to students:
- Culinary will be offered through Lincoln County Area Technology Center (LCATC)
- A Computer Science pathway will be offered through courses at LCHS
- Currently, LCHS offers Health Science classes to students via LCATC and GCATC, but are limited on the number of seats available, therefore a large number of students are wait-listed each year.
- LCHS would like to utilize part of its allocations to create a Health Science teacher to ensure more students can be enrolled in these pathways
Order #233 - Motion Passed: Approve Expanding Courses Offered by Lincoln County High School to Include the Health Science and Computer Science Pathways passed with a motion by Ms. Lisa Gillem and a second by Mr. Tyler McGuffey.
7.v.
MOU with Jobs for America's Graduates
The Lincoln County High School is seeking approval of the 2025 -2026 Memorandum of Understanding with the Jobs for America's Graduates (JAG) Program. This program was approved last year and is proving to be successful.
Order #234 - Motion Passed: Approve the Memorandum of Understanding with Jobs for America's Graduates Program passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
7.w.
Old Tech Equipment
The District requests approval to declare old technology equipment, that is out of date and no longer serviceable, as surplus and send for recycling.
Order #235 - Motion Passed: Declare Old Technology Equipment as Surplus and Send for Recycling passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
8.
ADJOURNMENT
Order #236 - Motion Passed: Adjournment of Meeting at 7:23 p.m.
passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
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