Lincoln County
March 13, 2025 5:30 PM
Regular Meeting
Return
1. CALL TO ORDER Superintendent: Mr. Bruce Smith; Chair: Ms. Christine Killen; Vice Chair: Mr. Tyler McGuffey; Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Lisa Gillem
1.a. Pledge of Allegiance
1.b. Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
1.c. Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2. SET THE MEETING AGENDA
Actions Taken

Order #196 - Motion Passed:  Set the Meeting Agenda with Items 7.d. Clinical Education Agreement and 7.e. Agreement with Equus Workforce Services Removed from the Agenda passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.

3. RECOGNITIONS
4. PUBLIC COMMENT
5. SUPERINTENDENT AND STAFF REPORTS
5.a. Monthly Personnel Action Report
5.b. Report on Superintendent's Non-Contract and Out-of-District Days
5.c. Monthly SBDM Meeting Agendas and Minutes from Schools
Rationale

Waynesburg SBDM Meeting cancelled due to weather. 

5.d. Enrollments
5.e. Early Childhood Communication
5.f. Drills Report
5.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6. CONSENT AGENDA
Actions Taken

Order #197 - Motion Passed:  Approval of the Consent Agenda Items passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.

6.a. Minutes of the February 6, 2025 Working and the February 13, 2025 Regular Meetings
6.b. Purchases over $40,000
Rationale

  • ServPro Invoices for LCMS Fire, $67,089.22

6.c. Superintendent's Travel
6.d. Leave Requests
Rationale

  • Maternity Leave for certified staff at LCMS, Feb. 3 - Apr. 4, 2025
  • Maternity Leave for certified staff at COE, Apr. 5 - May 30, 2025
  • Intermittent Medical Leave for certified staff at SES, Jan. 15 - May 31, 2025.
  • Medical Leave for classified staff at SES, Mar. 11 - Apr. 8, 2025

6.e. Facility Requests
Rationale

  • Central KY Storm Soccer to use LCHS football field for practice through June 30, 2025
  • LCMS Cheer to use LCHS gym for Elementary Cheer Showcase, Mar. 14, 2025
  • LCMS to use LCHS Auditorium for Musical Practice/Production Apr. 1-19, 2025

6.f. Trip Requests
Rationale

  • Staff Trip to Colonial Williamsburg for a teacher institute on June 15-20, 2025
  • COE 5th grade to Newport Aquarium/Cincinnati Zoo on Apr. 3-4, 2025

6.g. School-Wide Fundraising Activities
Rationale

  • HVE to host an online Book Fair
  • SES to host Wildcat Night at McKinney Crossing
  • WBE PTO to sell Little Caesar's Pizza Kits

6.h. Donations over $1,000
Rationale

  • Donation of $1,000 from Ephraim McDowell Health for District Needs
  • Donation of a Book Vending Machine and Books at COE from Heart of KY United Way, Lincoln Co. Rotary, and the Public Library Early Childhood Coalition
  • Donation of a Book Vending Machine and Books at WBE from Atmos Energy
  • Donation of $2,100 from Casey County Bank for the COE 5th grade field trip

6.i. Apply For and Implement Grants
Rationale

  • HLE to apply for a Dollar General Literacy grant for HMH resources and books

7. ACTION ITEMS
7.a. New Phone Service Provider
Rationale

The District is looking for a new phone service provider.  Current approximate cost for phone service is ten to twelve thousand a month and AT&T has sent notice of a $1,400 increase.  There are currently three different phone systems with two schools on the original system. The District can switch to Zoom Government phone system at a cost of $8.00 for direct lines and $3.00 for extensions.  Total approximate cost is $2,100 a month. 

Actions Taken

Order #198 - Motion Passed:  Approve the Phone Service Contract with Zoom passed with a motion by Ms. Lisa Gillem and a second by Mr. Phillip Coots.

7.b. Need for Additional Special Education Positions
Rationale

LCMS currently has 7 LBD allocations and 1 MSD allocation. When accounting for 66 special education students that will transition from elementary to 6th grade, there is a need for more teacher positions. An increase of 4 LBD positions and 1 MSD position will be needed to serve the special education students. (The student to teacher ratio for special education in 6th grade is 13:1 and the ratio for 7th and 8th grade is 17:1)

Similarly, LCHS will need one additional LBD allocation to meet the increase of students transitioning to the high school. (The student to teacher ratio for special education at the high school is 17:1 for LBD teachers)

Also, Stanford elementary will need an additional .5 LBD allocation to cover the increase of students. (The student to teacher ratio for special education at the elementary level is 13:1).

When it is determined that additional special education teachers  are needed to meet the needs of special education students, it is a very lengthy process.  It requires board approval, posting of the position, and hiring which includes background checks, etc.  Approving additional special education teacher positions, based on need, will allow special education students needs to be served in a timelier manner. 

Positions will be funded through IDEA and/or Special Education SEEK funds.

 

Actions Taken

Order #199 - Motion Passed:  Approve Additional Positions at LCMS, LCHS, and SES and Authorize the Superintendent to Post and Fill Additional Special Education Teacher Positions as Necessary to Fulfill Needs Established by Students’ Individual Education Plans Developed through the ARC Meeting Process. passed with a motion by Mr. Tyler McGuffey and a second by Ms. Lisa Gillem.

7.c. Student in Need of a Shortened School Day
Rationale

Student #24 - 1/2 day every other week as medically necessary per doctor's statement and documented on the IEP. 

Actions Taken

Order #200 - Motion Passed:  Approve Student for a Shortened School Day Every Other Week passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.

7.d. Clinical Education Agreement
Rationale

The District is seeking approval of the continuous Clinical Education Agreement with the University of Kentucky to implement educational experience opportunities for University students in various fields of healthcare related studies. 

7.e. Agreement with Equus Workforce Services
Rationale

The Lincoln County Early Childhood (LCEC) program is seeking approval for the Master Agreement with Equus Workforce Services (EWS).  The purpose of the agreement is to provide paid work experience opportunities to individuals who have been deemed eligible and appropriate for the youth work experience, adult internship and/or the transitional employment training program. Services will begin upon completion of the Master Agreement.  Funding is provided for 480 hours of service and onboarding requirements through Equus Workforce Services.  No funding is required from the District or LCEC program.

7.f. Family Partnership Waiver
Rationale

Lincoln County Early Childhood program is seeking approval for a Family Partnership waiver required by Head Start to meet Regulations.  Head Start Performance Standard 1302.52 states a program must maintain a ratio of 40:1 ratio. Head Start Performance Standard 1302.52 (2)(i) states a program may request a waiver of specific requirements. 

Actions Taken

Order #201 - Motion Passed:  Approve the Family Partnership Waiver passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.

7.g. Early Childhood Continuation Application
Rationale

Lincoln County Early Childhood program is seeking approval to apply for the continuation of grant in the amount of $2,517,830 for the 2025-2026 fiscal year. 

The program is seeking approval for: 

  • FY2025 Head Start and Early Head Start Application and Budget 2025-2026
  • Integrated School Readiness Plan with Program Goals (Updated) 2025-2026 
  • Training and Technical Assistance Plan (Updated) 2025-2026 
  • Strategic Plan Updated

Actions Taken

Order #202 - Motion Passed:  Approve the Early Childhood Program Continuation Application for the 2025-2026 Fiscal Year passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.

8. ADDENDUM ITEM
8.a. Additional Days Added to Consultant Contract
Rationale

The Special Education Department is requesting approval for an additional 15 days to be added to the current contract to provide services for the special education department: consultation, training, support of special education data, tracking system, and fiscal organization and management. The approximate cost would be $4200 paid with IDEA funds. 

Actions Taken

Order #203 - Motion Passed:  Approve the Addition of Fifteen (15) Days to the Special Education Consultant Contract passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.

9. MOVE TO CLOSED SESSION per KRS 61.810(1)(f) Discussion Which Might Lead to the Discipline of a Student
Actions Taken

Order #204 - Motion Passed:  Moved to Closed Session per KRS 61.810(1)(f) Discussion Which Might Lead to the Discipline of a Student passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.

9.a. Return to Open Session
10. ADJOURNMENT
Actions Taken

Order #205 - Motion Passed:  Adjournment of Meeting at 7:59 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.