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1.
CALL TO ORDER
Superintendent: Mr. Bruce Smith;
Chair: Ms. Christine Killen;
Vice Chair: Mr. Tyler McGuffey;
Board Members: Ms. Jennifer Broadbent, Mr. Phillip Coots, and Ms. Lisa Gillem
1.a.
Pledge of Allegiance
1.b.
Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed.
1.c.
Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2.
SET MEETING AGENDA
Order #189 - Motion Passed: Set the Meeting Agenda with Item 5.d. Clinical Education Agreement Tabled passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
3.
RECOGNITIONS
4.
ACTION ITEMS
4.a.
Schematics for LCHS Renovation
Architect, Jason Merrick with Clotfelter-Samokar, will discuss the schematic plans and estimate list for the Lincoln County High School Renovation project.
Order #190 - Motion Passed: Approve Schematic Plans and BG1 for the Lincoln County High School/Sports Fields Renovation Project, the BG1 for the Waynesburg Elementary Roof Repair, and the BG1 for the District Maintenance Building passed with a motion by Ms. Lisa Gillem and a second by Ms. Jennifer Broadbent.
4.b.
Revised BG1 for Kings Mountain Elem. Project
The District requests Board approval of the revised BG1 for the Kings Mountain project. This is the proper paperwork needed to reflect to the change order approved at the last meeting. There is no change in cost, this is just a formality.
Order #191 - Motion Passed: Approve the Revised BG1 for the Kings Mountain Elementary Demolition Project passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
4.c.
Contracts for Additional Case Managers
Case managers in the school have a restricted number of students they can carry on their caseload. Currently we have several schools with teachers at their maximum caseload limit. ProCare Therapy has one classroom teacher available to work in person and a second teacher who is able to provide case management services virtually. This will help with the rising caseload numbers. Approximate cost for the remainder of the 2024-2025 school year will be $56,000. Funds for these individuals will come from IDEA.
Order #192 - Motion Passed: Approve the Contract Addendums with ProCare Therapy for Case Managers Through the End of 2024-2025 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
4.d.
Revised 2024-2025 School Calendar
Due to four additional snow days (February 17th and February 19th-21st), we need to adjust the school calendar. The revised dates are as follows:
• May 20 – Now a school day
• May 27-29 – Now school days
• May 30 – Staff workday
• June 2-3 – Staff workdays
• June 4 – Closing day
• June 5 – Required make-up day
Order #193 - Motion Passed: Approve the Revised 2024-2025 School Calendar passed with a motion by Ms. Lisa Gillem and a second by Mr. Phillip Coots.
5.
DISCUSSION ITEMS
5.a.
New Phone Service Provider
The District is looking for a new phone service provider. Current approximate cost for phone service is ten to twelve thousand a month and AT&T has sent notice of a $1,400 increase. There are currently three different phone systems with two schools on the original system. The District can switch to Zoom Government phone system at a cost of $8.00 for direct lines and $3.00 for extensions. Total approximate cost is $2,100 a month.
5.b.
Need for Additional Special Education Positions
LCMS currently has 7 LBD allocations and 1 MSD allocation. When accounting for 66 special education students that will transition from elementary to 6th grade, there is a need for more teacher positions. An increase of 4 LBD positions and 1 MSD position will be needed to serve the special education students. (The student to teacher ratio for special education in 6th grade is 13:1 and the ratio for 7th and 8th grade is 17:1)
Similarly, LCHS will need one additional LBD allocation to meet the increase of students transitioning to the high school. (The student to teacher ratio for special education at the high school is 17:1 for LBD teachers)
Also, Stanford elementary will need an additional .5 LBD allocation to cover the increase of students. (The student to teacher ratio for special education at the elementary level is 13:1).
When it is determined that additional special education teachers are needed to meet the needs of special education students, it is a very lengthy process. It requires board approval, posting of the position, and hiring which includes background checks, etc. Approving additional special education teacher positions, based on need, will allow special education students needs to be served in a timelier manner.
Positions will be funded through IDEA and/or Special Education SEEK funds.
5.c.
Student in Need of a Shortened School Day
Student #24 - 1/2 day every other week as medically necessary per doctor's statement and documented on the IEP.
5.d.
Clinical Education Agreement
The District is seeking approval of the continuous Clinical Education Agreement with the University of Kentucky to implement educational experience opportunities for University students in various fields of healthcare related studies.
5.e.
Agreement with Equus Workforce Services
The Lincoln County Early Childhood (LCEC) program is seeking approval for the Master Agreement with Equus Workforce Services (EWS). The purpose of the agreement is to provide paid work experience opportunities to individuals who have been deemed eligible and appropriate for the youth work experience, adult internship and/or the transitional employment training program. Services will begin upon completion of the Master Agreement. Funding is provided for 480 hours of service and onboarding requirements through Equus Workforce Services. No funding is required from the District or LCEC program.
5.f.
Family Partnership Waiver
Lincoln County Early Childhood program is seeking approval for a Family Partnership waiver required by Head Start to meet Regulations. Head Start Performance Standard 1302.52 states a program must maintain a ratio of 40:1 ratio. Head Start Performance Standard 1302.52 (2)(i) states a program may request a waiver of specific requirements.
5.g.
Early Childhood Continuation Application
Lincoln County Early Childhood program is seeking approval to apply for the continuation of grant in the amount of $2,517,830 for the 2025-2026 fiscal year.
The program is seeking approval for:
- FY2025 Head Start and Early Head Start Application and Budget 2025-2026
- Integrated School Readiness Plan with Program Goals (Updated) 2025-2026
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Training and Technical Assistance Plan (Updated) 2025-2026
- Strategic Plan Updated
5.h.
Draft Procedure 09.435 AP .23 Expulsion Notice
The District requested a KSBA recommended form for Expulsion Notices.
5.i.
Committee to Address Bullying
Bullying may escalate into physical violence and be a factor in mental health issues. By standardizing how our schools track incidents of reported bullying, investigative results of those reports, and standardizing when and how parents/guardians are notified, we can hopefully reduce these negative impacts of bullying
6.
PUBLIC COMMENT
7.
MOVE TO EXECUTIVE SESSION Per KRS 61.810(1)(k) Meeting Which Federal or State Law Specifically Require to be Conducted in Privacy
Order #194 - Motion Passed: MOVE TO EXECUTIVE SESSION Per KRS 61.810(1)(k) Meeting Which Federal or State Law Specifically Require to be Conducted in Privacy passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
8.
RETURN TO OPEN SESSION
8.a.
Report on Superintendent Evaluation
9.
ADJOURNMENT
Order #195 - Motion Passed: Adjournment of Meeting at 6:57 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Lisa Gillem.
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