Lincoln County
October 17, 2024 5:30 PM
Regular Meeting
1. CALL TO ORDER Superintendent: Mr. Bruce Smith; Chair: Ms. Etta S. Meek; Vice Chair: Ms. Christine Killen; Board Members: Mr. Tyler McGuffey, Ms. Jennifer Broadbent, and Ms. Gloria Sneed
1.a. Pledge of Allegiance
1.b. Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.c. Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2. SET THE MEETING AGENDA
Actions Taken

Order #88 - Motion Passed:  Set the Meeting Agenda passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

3. RECOGNITIONS
4. PUBLIC COMMENT
5. SUPERINTENDENT AND STAFF REPORTS
5.a. Monthly Personnel Action Report
5.b. Report on Superintendent's Non-Contract and Out-of-District Days
5.c. Monthly SBDM Meeting Agendas and Minutes from Schools
5.d. Enrollments
5.e. Early Childhood Program Report, Newsletter, Policy Council Minutes
5.f. Drills Report
5.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6. CONSENT AGENDA
Actions Taken

Order #89 - Motion Passed:  Approval of the Consent Agenda Items passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.

6.a. Minutes of the September 5, 2024 Working and September 12, 2024 Regular Meetings
6.b. Superintendent's Travel
6.c. Leave Requests
Rationale

  • FMLA leave for district certified staff, Nov. 18 to Dec. 20, 2024
  • Medical leave for transportation staff, Sept 5 to Oct. 31, 2024
  • Medical leave for transportation staff, Oct. 2 to Nov. 19, 2024
  • Medical leave for certified staff at COE,  Oct. 16 to Nov. 1, 2024
  • FMLA leave for classified staff at HVE,  Oct. 19 to Jan. 20, 2025
  • FMLA leave for classified staff at SES,  Sept. 3 to Dec. 2, 2024
  • Medical leave for transportation staff, Oct. 14 to Jan. 14, 2025
  • Medical leave for transportation staff, Oct. 14 to Oct. 28, 2024
  • Medical leave for transportation staff, Oct. 8 to Dec. 31, 2024

6.d. Facility Requests
Rationale

  • CO Parks & Rec to use COE gym for volleyball/basketball activities, Oct. 18, 2024 to May 30, 2025
  • LCYB to use HVE, HLE, and WBE gyms for basketball practice/games, Oct. 18, 2024 to May 30, 2025
  • LCYB to use SES gyms for basketball & cheer practice/games, Oct. 18, 2024 to May 30, 2025

6.e. Trip Requests
Rationale

  • LCMS FFA to Indianapolis for leadership conf. on Oct. 24, 2024
  • LCHS Beta to Lexington for state conv. on Jan. 12-14, 2025
  • LCHS Mock Trial Club to Covington for comp.  on Jan. 25-26, 2025

6.f. School-Wide Fundraising Activities
Rationale

  • HVE to sell kettle corn
  • SES to sell cherrydale, rada, and host a shoe drive and a festival
  • WBE to sell from the schoolstore and host a fall festival

6.g. Donations over $1,000
Rationale

  • Donation of $1,000 from JOGO Dev. Lee's Famous Recipe for Boys Golf

6.h. Apply For, Accept, and Implement Grants
Rationale

  • Craft Outreach grant for SES 4th & 5th grade students
  • 21st CCLC continuation grant for SES and LCMS

7. ACTION ITEMS
7.a. Early Childhood Amended Guidelines
Rationale

Lincoln County Early Childhood program is requesting approval to amend Lincoln County Preschool/Head Start Early Head Start Guidelines to correlate with revised Head Start Performance Standards (August 21, 2024).  Amend Guideline EL2-Eligibility (Number 23),  HL0, HL1, HL2, HL2a, HL4, HL5, HL6 to include Mental Health, HL7 to include COVID Mitigation and Lead and Prevention Statements, and Guidline PM2-Acheiving Progam Goals (Section:  Reporting).

Actions Taken

Order #90 - Motion Passed:  Approve the Amended Lincoln County Preschool/Head Start/Early Head Start Guidelines passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.

7.b. Early Childhood Eligibility Criteria
Rationale

LCEC program is requesting approval to amend Eligibility Priority Criteria form for Head Start Preschool and Eligibility Priority Criteria form for Early Head Start to correlate with revised Head Start Performance Standards (August 21, 2024).  Amending on both forms: Section: Environment (j) - Staff member child add 10 points 
Section: Income/Socio-Economic Status - Include housing adjustment if greater than 30% of gross income with additional coloum of adjusted income

Actions Taken

Order #91 - Motion Passed:  Approve the Updated Eligibility Priority Criteria Form for Head Start Preschool and Eligibility Priority Criteria Form for Early Head Start passed with a motion by Ms. Christine Killen and a second by Ms. Gloria Sneed.

7.c. Tentative Training Plans for Early Childhood
Rationale

Lincoln County Early Childhood program is requesting approval for the tentative Training Plan for Staff, tentative Training Plan for Parents, and tentative Training Plan for Policy Council/Board of Education.

Actions Taken

Order #92 - Motion Passed:  Approve the Tentative Staff, Parent, Policy Council, and Board of Education Training Plans for Early Childhood passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.d. Vehicles for Surplus
Rationale

The transportation department is requesting approval to declare the following vehicles as surplus, and to advertise for and take closed bids.  
 
2006 Ford Freestar Van   
2008 Jeep Commander   
2005 Ford F-350   
1996 Chevy 3500 with snowplow 
1998 Chevy Kodiak Box Truck     
2005 CHEVROLET 2500 white 
Salt Spreader
 

Actions Taken

Order #93 - Motion Passed:  Declare Listed Vehicles as Surplus, Advertise for, and Take Closed Bids passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.e. Revised Board Policy 07.1 Food/School Nutrition Services
Rationale

As a 100% free breakfast/lunch district, it has been strongly recommended by the State that the following language be included in Board Policy 07.1 Food/School Nutrition Services

Lincoln County Schools will not allow the charging of meals by visitors, staff members, or students. This eliminates uncollectable/delinquent debt and the collection costs that arise from such bad debt that is not an allowable cost to the Child Nutrition Federal Fund.

Lincoln County Schools is a Full CEP District providing all first meals to students at no cost to the student. Students purchasing second meals, Ala Carte, or Smart Snack items will utilize their prepaid lunch account or pay in full for the items at the point of service.

Staff members and visitors will pay in full for each meal at the point of service or deposit funds in their lunch account to cover the cost beforehand.

Actions Taken

Order #94 - Motion Passed:  Second Reading and Approval of Board Policy 07.1 Food/School Nutrition Services passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.f. Professional Days for KY Numeracy Counts Academy
Rationale

The District Math Coach has been asked to be a content creator for the Kentucky Numeracy County Academy.  She will be designing engaging math modules and is requesting approval to accept the position and to use four (4) professional days for this important work. 

Actions Taken

Order #95 - Motion Passed:  Approve Accepting the Position of Content Creator for the Kentucky Numeracy Counts Academy and the Use of Four (4) Professional Days passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.

7.g. District MTSS Plan
Rationale

The District Multi-Tiered System of Supports (MTSS) plan requires Board approval.

Actions Taken

Order #96 - Motion Passed:  Approve the District MTSS Plan passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.

7.h. Revised Procedure 09.2212 AP .21 Physical Restraint & Seclusion Forms
Rationale

Procedure was updated to assist in making the documentation of restraint/seclusion more concise. 

Actions Taken

Order #97 - Motion Passed:  Read and Approve Revised Procedure 09.2212 AP .21 Physical Restraint and Seclusion Forms passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.i. Demolition Bids for Kings Mountain Property
Rationale

Patrick Culp, with Sherman, Carter, Barnhart, Architects will discuss bids for the demolition project at King Mountain Elementary.  

Actions Taken

Order #98 - Motion Passed:  Accept the Bid of $84,843 from Doss & Horky Inc., Enter Into a Contract with Doss & Horky, Inc., and Approve the BG-1 for the Kings Mountain Demolition Project passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

8. ADDENDUM ITEM
8.a. Resolution Supporting the Use of State Dollars to Exclusively Fund the Common System of Public Schools
Actions Taken

Order #99 - Motion Passed:  Adopt the Resolution as Read passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

9. EXECUTIVE SESSION
9.a. Enter into Closed Session per KRS 61.810(1)(b) Deliberations of the Future Acquisition or Sale of Real Property and KRS 61.810(1)(k) Meetings Which Federal or State Law Require to be Conducted in Privacy
Actions Taken

Order #100 - Motion Passed:  Enter into Closed Session per KRS 61.810(1)(b) Deliberations of the Future Acquisition or Sale of Real Property and KRS 61.810(1)(k) Meetings Which Federal or State Law Require to be Conducted in Privacy passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

9.b. Return to Open Session
9.c. ACTION BASED ON CLOSED MEETING DISCUSSIONS
Actions Taken

Order #101 - Motion Passed:  Motion to Declare Somerset Street Property as Surplus to the Needs of the Educational Program of the District as Defined by the Current Facility Plan; to Solicit Sealed Bids for Disposal of the Property; and to Authorize the Superintendent/Designees to Inventory and Surplus the Contents of the Buildings and Dispose of Such Contents passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

10. ADJOURNMENT
Actions Taken

Order #102 - Motion Passed:  Adjournment of Meeting at 6:56 pm passed with a motion by Ms. Christine Killen and a second by Ms. Gloria Sneed.