Lincoln County
August 08, 2024 5:30 PM
Regular Meeting
1. CALL TO ORDER Superintendent: Mr. Bruce Smith; Chair: Ms. Etta S. Meek; Vice Chair: Ms. Christine Killen; Board Members: Mr. Tyler McGuffey, Ms. Jennifer Broadbent, and Ms. Gloria Sneed
1.a. Pledge of Allegiance
1.b. Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.c. Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2. SET THE MEETING AGENDA
Actions Taken

Order #34 - Motion Passed:  Set the Meeting Agenda Moving Item 7i, 7j, 7k, 7l to the Top of the Agenda passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.

3. PUBLIC COMMENT
4. RECOGNITIONS
5. SUPERINTENDENT AND STAFF REPORTS
5.a. Monthly Personnel Action Report
5.b. Report on Superintendent's Non-Contract and Out-of-District Days
5.c. Monthly SBDM Meeting Agendas and Minutes from Schools
5.d. Early Childhood Communication: Policy Council Minutes, Impact Survey, EHS PIR Report, HS PIR Report, Organizational Chart
5.e. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6. CONSENT AGENDA
Actions Taken

Order #35 - Motion Passed:  Approval of the Consent Agenda Items passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.

6.a. Minutes of the July 2, 2024 Working and July 11, 2024 Regular Meetings
6.b. Purchases over $40,000
Rationale

  • U.S. Bank, Series 2023 School Building Revenue bonds, $48,746.88

6.c. Superintendent's Travel
6.d. Leave Request
Rationale

  • Paternity Leave for Certified Staff at LCHS, Aug. 9 to Aug. 23, 2024

6.e. Trip Requests
Rationale

  • LCHS Cheer to Orlando for Regional Comp. on Feb. 6-11, 2025

6.f. School-Wide Fundraising Activities
Rationale

  • HLE to sell spirit wear, dance tickets, mums, donuts, candles, candy, shaved ice, auction items/food 
  • HVE to sell candleberry items, profitable solutions items, spirit wear, kettlecorn and Tiger treats
  • SES to sell Kona Ice, school supplies, and T-shirts
  • WBE to sell Kona Ice and T-shirts

6.g. Donations over $1,000
Rationale

  • Donation of $1,500 for LCHS Archery from the Sam Singleton Education Fund
  • Donation of $4,900 for FRYSC Backpack programs from the Lion's Club 

6.h. Apply For, Accept, and Implement Grants
Rationale

  • STOP grant to provide instruction addressing negative behaviors

7. ACTION ITEMS
7.a. Motor Vehicle and Utility Tax Rates
Rationale

Tax rates for motor vehicles and utilities remain constant from year to year at 54.2 cents per $100 of assessed value for motor vehicles and 3% for utilities. 

Actions Taken

Order #36 - Motion Passed:  Set the Motor Vehicle Tax Rate at 54.2 Cents per $100 of Assessed Value and the Utility Tax Rate at 3% passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.b. Change to Per Diem Policies
Rationale

The current daily per diem rate for meals is $30 per Board Policy 03.125 (Certified Policy Reimbursement) under the Heading "Food" and Board Policy 03.225 (Classified Expense Reimbursement) under the Heading "Food."  District is requesting approval to increase the daily rate to $50.00 which is more in line with surrounding districts. 

Employee meals are reimbursed by the District only if the employee is required to stay overnight for an out-of-district conference, a meal is not provided as part of an out-of-district workshop or training, or if an employee dines with an individual or group for District-related business which must be pre-approved by the Superintendent.

 

Actions Taken

Order #37 - Motion Passed:  Second Reading and Approval of Board Policies 03.125 Certified Expense Reimbursement and 03.225 Classified Expense Reimbursement passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.

7.c. Travel Expense Voucher
Rationale

Procedure 03.125 AP .22 has been updated to reflect the increase in the District per diem rate. 

Actions Taken

Order #38 - Motion Passed:  Review and Approve Board Procedure 03.125 AP .22 passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.d. Pest Control Bid Modification
Rationale

The District received one bid on pest control for the 24-25 school year, which was Guardian Exterminating. They left off a building (McGuffey building) when they placed their bid and are asking to modify their bid.

Their bid for Lincoln County Middle School/McGuffey Building was $90. The year before was $150. They are asking to increase LCMS/McGuffey to $170/month.

Actions Taken

Order #39 - Motion Passed:  Approve the Bid Modification for Pest Control at Lincoln County Middle School/McGuffey Building to $170/month passed with a motion by Ms. Gloria Sneed and a second by Mr. Tyler McGuffey.

7.e. Kings Mountain Property Demolition Process & Surplus Items
Rationale

Presentation about the demolition process for the Kings Mountain property.  The District is requesting to start the demolition process and to surplus the following items located at the Kings Mountain property: basketball goals, wood, flooring, flags, lockers, bells, shelves, curtains, rugs, racks, tables, pictures, and other usable items. 

Actions Taken

Order #40 - Motion Passed:  Approve to Start the Demolition Process on the Kings Mountain Property passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

Order #41 - Motion Passed:  Approve the Surplus Items, as Listed, From the Kings Mountain Property passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.f. Board Procedure 09.36 AP.21 School-Related Student Trip Request Form
Rationale

In July the Board approved increasing the mileage for field requiring prior Board approval from 50 to 100 miles.  The procedure still has the 50 mile stipulation and need to be changed to match the policy.  

Actions Taken

Order #42 - Motion Passed:  Review and Approved Board Procedure 09.36 AP .21 School-Related Student Trip Request Form passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.g. Architects for Upgrades, Renovations, and Enhancements
Rationale

To start the process of upgrading, renovating, and enhancing the district facilities using the $7 million allocated to Lincoln County during the 2024 General Assembly in House Bill 1.  The School Facilities Construction Commission has authorized the first $3.5 million release.  The funds are to be used to address the facility needs in the fiscal year 2025 and 2026.

Actions Taken

Order #43 - Motion Passed:  Approve the Hire of Clotfelter-Samokar as Architects for Upgrades, Renovations, and Enhancements to District Facilities passed with a motion by Ms. Gloria Sneed and a second by Mr. Tyler McGuffey.

7.h. MOA with BCTC for Dual Credit
Rationale

The District is requesting approval of the Memorandum of Agreement with Bluegrass Community and Technical College to provide dual credit courses.  

Actions Taken

Order #44 - Motion Passed:  Approve the Memorandum of Agreement with Bluegrass Community and Technical College for Dual Credit Courses passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.i. Change to October Working Meeting Date
Rationale

The Working Meeting is scheduled for October 10, however Fall Break is during the second week of October this year.  

Actions Taken

Order #45 - Motion Passed:  Change the Working Meeting Date to October 3, 2024 passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.j. Consultant for Behavior Needs
Rationale

With behavior needs increasing across the district, the district requests approval to partner with a consultant to address these needs.  This consultant will work with our behavior interventionist and school-based personnel to determine students at risk for behavior needs and address the need for leadership in determining a tiered approach for response.  This position is paid with special education funds. 

Actions Taken

Order #46 - Motion Passed:  Approve the Partnership Agreement with a Consultant for Behavior Needs passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.k. Contract to Provide Speech and Physical Therapies
Rationale

Due to the increasing shortage of speech language therapist and physical therapist, Lincoln County Special Education program would like to partner with Hands on Therapy to assist with providing these services. Funding for these services will be IDEA.

Actions Taken

Order #47 - Motion Passed:  Approve the Contract with Hands on Therapy for Speech and Physical Therapy Services passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.

7.l. Fruit and Vegetable Grant
Rationale

Lincoln County Food Service was awarded a total of $134,325.00 for the Fresh Fruit and Vegetable Program Grant for the following schools.  

The following schools received the following amount: 

Crab Orchard Elementary: $22,725.00 

Highland Elementary: $15,375.00 

Hustonville Elementary: $34,725.00 

Stanford Elementary: $45,750.00 

Waynesburg Elementary: $15,750.00 

Actions Taken

Order #48 - Motion Passed:  Approve the Fresh Fruit and Vegetable Grant Program passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.m. Old Fencing on the Baseball Field
Rationale

The Athletics department is replacing the fence at the LCHS baseball field.  The existing wooden fence is in poor condition and will be replaced with chain link fencing, requiring less maintenance.  The Athletics department requests approval to declare the wood from the existing fence as surplus and accept sealed bids. 

Actions Taken

Order #49 - Motion Passed:  Declare the Wood from the Lincoln County High School Baseball Field as Surplus passed with a motion by Ms. Christine Killen and a second by Mr. Tyler McGuffey.

7.n. MOA with Campbellsville University
Rationale

The District is requesting approval of the 2024-2025 MOA with Campbellsville University to allow student teachers to work at schools. 

Actions Taken

Order #50 - Motion Passed:  Approve the Memorandum of Agreement with Campbellsville University for Student Teachers passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

7.o. Revised FRC Job Description
Rationale

The District is requesting approval of the revised job description for “Family Resource Center Coordinator I” position.  In the past, a college degree has not been a requirement for this position.  However, the current listing in TalentEd requires a Bachelor’s Degree.  For this reason, the district requests to remove the Bachelor’s Degree requirement and replace with the following educational requirement: “High school graduate, G.E.D., Associates degree, or equivalent supplemented by three years of related work experience.  Additional education may substitute for the required experience on a year-to-year basis.

Actions Taken

Order #51 - Motion Passed:  Approve the Revised Family Resource Center Coordinator I Job Description passed with a motion by Mr. Tyler McGuffey and a second by Ms. Christine Killen.

7.p. Strategic Planning Process Assistance
Rationale

The District is requesting approval of the Kentucky Educational Development Corporation to lead the strategic planning process. 

Actions Taken

Order #52 - Motion Passed:  Approve the Kentucky Educational Development Corporation to Lead the District through the Strategic Planning Process passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.

8. ADJOURNMENT
Actions Taken

Order #53 - Motion Passed:  Adjournment of Meeting at 6:00 p.m. passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.