Order #1 - Motion Passed:  Set the Meeting Agenda passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.

The Head Start/Early Head Start program is required to present an Annual Report with data demonstrating the impact of this program and progress toward goals. 

The Early Childhood program is requesting approval of the following::

• Contract for medical services including doctors, dentists, optometrist, dietitian, and mental health workers
• Contract for a technical assistance/compliance specialist up to 168 days
• Subscriptions for data collection and child assessments 
• Contract for copy services from Danville Office Equipment 

All contracts and subscriptions are paid with Head Start and/or Early Head Start funds.

The Lincoln County Early Childhood program is requesting the approval of a transportation waiver that will allow for us to utilize school district buses to transport Head Start children on field trips for the 2024-2025 school year. The program is seeking approval due to the Head Start regulation of the use of child restraints for transportation. No funding is required for the approval.

The Early Childhood program is requesting approval of the 2024-2025 Student and Staff calendars which differ from the regular school calendar. 

Board Policy 09.15 under the heading "Waiver of Fees" is unclear on defining which students would qualify to have fees waived. A line has been added "Qualifiying students will be those that qualify for free/reduced price meal status."

The district requests approval to change the wording of who can supervise students from "teacher, administrator, or instructional assistant" to a 'certified or classified staff member'.  Additionally, the revised policy removes language regarding coaches meeting the "qualification of volunteer" as all coaches and assistant coaches are required to have a full fingerprint background check, as well as a Child Abuse and Neglect check before he/she can work with students.  

The Coaches' Handbook is reviewed by KSBA, Athletic directors, and the Board Attorney annually to ensure it is correct and in line with any changes in law, staffing or board policy. 

The Student Handbook is reviewed by the Director of Pupil Personnel, Central Office staff, and the Board Attorney annually to ensure it is correct and aligned to any changes in law, staffing, or board policy. 

The Employee Handbook is reviewed by KSBA, Central Office staff, and the Board Attorney annually to ensure it is correct and in line with any changes in law, staffing, or board policy. 

702 KAR 1:160 requires Superintendents to assign someone the duties of District Health Coordinator (DHC).  The person shall meet the minimum requirements stated within the regulation. The District is requesting approval to add a $5,000 stipend to the salary schedule for the person who is appointed to assume these duties.  

The Food Service department requests approval to update their procurement plan to match the states plan.  This includes raising the Micro-purchasing thresholds from $5,000 to $10,000.

Hustonville Elementary is requesting approval to partner with FRYSC AmeriCorps for two employees for the 2024-2025 school year.  The school's portion of the salaries will be paid with ESS funds.

Dot It is a sole source software system that provides a customizable standards-based digital pacing guide for K-12 ELA, math, social studies, and science.   Provided with Dot It is instructional exemplars and resources as well as personalized data-driven planning and progress monitoring in all tiers and special education. The software complies with requirements for the state of Kentucky for improving planning, practice, and progress. IDEA funds will be used to purchase Dot-It for the 2024-2025 schools year in the amount of $16,500. 

The Lincoln County High School is requesting approval to award credit for a 'Study Skills' course code.  The school is hoping to add a new course that will provide targeted study skills and academic support a group of students.  Board approval is required to award credit for the this course. 

The District is requesting approval of an Independent Services Contract with Mike LaFavers to provide mentoring and consulting services for principals. 

The District Organizational Chart has been modified to meet operational needs and requires adoption by the Board.  The chart includes job positions, titles, and areas of authority.

To assist with the recruitment and retention of qualified staff, the District is requesting approval of a 3% match on employee annuities. 

As of March 2024, there were 11 participants in Deferred Comp ($22,320) and 28 participants in American Fidelity ($49,428) for a total of $71,748.   A 3% match will cost the District $2,151.44. The match will be deposited in a lump sum in August of each year following the employee contribution period. 

To assist with the recruitment and retention of qualified staff, the District is requesting approval to add an additional personal day for all staff. 

Below are the number of employees who used personal days this school year:
.25 day – 4 employees
.50 day – 9 employees
.75 day – 4 employees
day – 108 employees
1.25 day – 7.5 employees
1.5 day – 29.5 employees
1.75 day – 2 employees
2 days -  318 employees

Order #2 - Motion Passed:  Adjournment of Meeting at 6:07 p.m. passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.