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1.
Call to Order -
Superintendent: Mr. Bruce Smith;
Chair: Ms. Etta S. Meek;
Vice Chair: Ms. Christine Killen;
Board Members: Ms. Gloria Sneed, Mr. Marvin Wilson, and Ms. Jennifer Broadbent
1.a.
Marvin Wilson Remembrance
1.b.
Pledge of Allegiance
1.c.
Vision Statement: The Vision of Lincoln County Schools is to empower every student with the knowledge and skills necessary to become college, career and citizenship ready by providing high quality education and enriching opportunities in every classroom every day.
1.d.
Mission Statement: "Every Student, Every Classroom, Every Day: College/Career and Citizenship Ready!"
2.
Set the Meeting Agenda
Order #208 - Motion Passed: Set the Meeting Agenda passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
3.
Public Comment
4.
Superintendent and Staff Reports
4.a.
Monthly Personnel Action Report
4.b.
Report on Superintendent's Non-Contract and Out-of-District Days
4.c.
Monthly SBDM Meeting Agendas and Minutes from Schools
4.d.
Enrollments
4.e.
Early Childhood Communication
4.f.
Drills Report
4.g.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5.
Consent Agenda
Order #209 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
5.a.
Minutes of the March 5, 2024 Special, March 7, 2024 Working, March 14, 2024 Regular, and March 26, 2024 Special Meetings
5.b.
Superintendent's Travel
5.c.
Purchases over $40,000
- U.S. Bank, Series 2014 Energy Cons. Bond, $279,820
5.d.
Leave Requests
- Medical Leave for Certified staff at LCHS, Feb. 24 to June 24, 2024
- Medical Leave for Classified transportation staff, Apr. 8 to June 30, 2024
5.e.
Facility Requests
- LC FAC to use LCHS Auditorium for Baccalaureate Service on May 5 or 15, 2024
5.f.
Trip Requests
- LCHS FFA to Kings Island on Saturday in May TBD
- LCHS FFA to Hardinsburg for camp on June 10-14, 2024
- LCHS FFA to Washington D.C. for conf. in July TBD
- LCHS/LCMS Archery to Louisville for Nat'l Com. on May 9, 2024
- LCMS BETA Club to Savannah for Conv. on June 9-13, 2024
- LCMS Band/Choir to Kings Island on May 18, 2024
- SES Archery to Louisville for Natl. Comp. on May 10, 2024
- WBE 3rd -5th to Gattitown in Lexington on May 14, 2024
- Migrant Staff to Virginia Beach for conf. on Sept. 11-12, 2024
- Math Coach to Salt Lake City for training on June 24-28, 2024
5.g.
Donations over $1,000
- $1500.00 for LCMS Musical from Sam Singleton Ed. Fund
- $1500.00 for LCHS Cross Country from Sam Singleton Ed. Fund
- $1500.00 for LCHS Musical from Sam Singleton Ed. Fund
6.
Action Items
6.a.
Sections 4 & 5
The District requests final approval of the Section 4 and Section 5 Staffing Allocation Formulas for the 2024-2025 school year.
Order #210 - Motion Passed: Approve the Section 4 and Section 5 Staffing Allocation Formulas for the 2024-2025 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.b.
Section 7 Staffing Allocations
The District requests final approval of the Section 7 Staffing Allocation Formula for the 2024-2025 school year.
Order #211 - Motion Passed: Approve the Section 7 Staffing Allocation Formula for the 2024-2025 School Year passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.c.
Bus Parts and Supplies
The District requests approval of a one year extension for all bus parts and supplies vendors 2024-2025 school year. These include Kimball Midwest, Stanford Auto Parts, Battery Warehouse, Bluegrass International, Boyd Company, and Truck Pro.
Order #212 - Motion Passed: Approve a One-Year Extension for All Bus Parts and Supplies Vendors for the 2024-2025 School Year passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
6.d.
Fuel Vendors
The District requests approval of a one year extension for all fuel vendors for the 2024-2025 school year. These are Premier Energy/Southern Petroleum, Continental Refining Company, Woodford Oil Company, and Estepp Energy.
Order #213 - Motion Passed: Approve a One Year Extension for All Fuel Vendors for the 2024-2025 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.e.
Bank Depository Services
The District requests approval to accept sealed bids for bank depository services for the 2024-2025 and the 2025-2026 school year.
Order #214 - Motion Passed: Grant Permission to Accept Sealed Bids for Bank Depository Services for the 2024-2025 and the 2025-2026 School Year passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.f.
Bids for Services
The District requests approval to accept sealed bids for following categories for the 2024-2025 school year:
- Fire Protection
- Pest Control
- Waste Removal
- Cold Drinks
- Snack Vending
Order #215 - Motion Passed: Grant Permission to Accept Sealed Bids for the Service Categories, as Listed, for the 2024-2025 School Year passed with a motion by Ms. Gloria Sneed and a second by Ms. Etta S. Meek.
6.g.
Yearbook Vendor
The District requests approval to use Lifetouch as the yearbook vendor for both Lincoln County Middle and Lincoln County High Schools.
Order #216 - Motion Passed: Approve Lifetouch as the Yearbook Vendor for Lincoln County Middle and High Schools passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.h.
Teach Town Curriculum
Students with moderate to severe disabilities do not have a curriculum suited to their specific needs. Teach Town is a standards based curriculum, with evidence practices, and an exclusive focus on serving the needs of students with moderate to severe disabilities. This program provides learning in adaptive and cognitive processes, language arts, math, language development, social emotional learning, social skills, and grade level transition. The contract is offered in a one, three, or five year options. The five year option offers a discounted rate and IDEA will pay all associated costs.
- 1 year - $64,920.76
- 3 years - $121,170.76
- 5 years - $163,358.26
Order #217 - Motion Passed: Approve the Purchase of Teach Town for Five (5) Years at a Total of $163,358.26 passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Etta S. Meek.
6.i.
Behavior Interventionist Position
Due to the growing need for behavior support, the District is requesting approval to create two (2) Behavior Interventionist positions. Interventionist will support students and staff and will be paid with IDEA funds.
Order #218 - Motion Passed: Approve the Creation of Two (2) Behavior Interventionist Positions and Add Them to the Salary Schedule passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.j.
ARC Chair Job Description
The District requests approval of an Admissions and Release Committee (ARC) Chair to replace the Exceptional Child Teacher Lead job description. The ARC Chairperson job description better defines the necessary duties needed to serve our students and families.
Order #219 - Motion Passed: Approve the Admissions and Release Committee Chair Job Description and Add it to the Salary Schedule and Abolish the Exceptional Child Lead Job Description for the 2024-2025 School Year passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.k.
UK Athletic Trainer
The district requests approval to renew the contract with the University of Kentucky for an Athletic Trainer. UK has raised the contract price by $11,000. The new contract is $35,000 annually and is paid with general funds.
Order #220 - Motion Passed: Approve the 2024-2025 Contract Renewal with the University of Kentucky for an Athletic Trainer passed with a motion by Ms. Gloria Sneed and a second by Ms. Christine Killen.
6.l.
Band Uniforms
The Lincoln County Band program is growing to include more students each year. It is anticipated there will be more than 50 students in band during the 2024-2025 school year. Presently, there are only 38 uniforms and the company who provided those uniforms is no longer in business. For this reason, the band department is requesting funds be allocated to purchase 100 band uniforms. Total cost for 100 uniforms is $53,050.00
Order #221 - Motion Passed: Approve the Purchase of Fifty (50) Band Uniforms at a Cost of $28,000. The District will Pay $16,000 of the Cost and Will Withhold the Annual $3,000 Band Allocation beginning in the 2025-2026 School Year Until the Remaining $12,000 is Paid passed with a motion by Ms. Christine Killen and a second by Ms. Gloria Sneed.
6.m.
Core Reading Curriculum
Per amendments to KRS 158.305 as part of Senate Bill 156 (2023), by July 1 2024, 'each superintendent...shall adopt a common comprehensive reading program that is determined by the department to be reliable, valid, and aligned to reading and writing standards...for kindergarten through grade three (3) for all schools or a subset of schools, with consultation of all affected elementary school councils."
In order to provide all elementary students with a High Quality Instructional Resource, it is in the best interest of students to adopt a core reading program for all students in grades Kindergarten through Fifth (5th) grade, as well as, an aligned program to meet the needs of students who require reading interventions and students in the Exceptional Child population.
For these reasons, the Board is requesting approval to use general funds for the purchase the Into Reading Program and special education funds to purchase the Amira program
Order #222 - Motion Passed: Approve the Purchase of the Into Reading and Amira Programs passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.n.
Pay Application #5 for LCHS Corridor
Order #223 - Motion Passed: Approve the Jarboe Construction Pay Application #5 of $107,686.89 for the Lincoln County High School Corridor Project passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.o.
Pay Application #7 for LCHS Track and Field Improvements
Order #224 - Motion Passed: Approve Pay Application #7 to Rising Sun Development for $1,166.47 passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.p.
Change Orders for Direct Purchase Orders for LCHS Track & Field Improvements
Order #225 - Motion Passed: Approve the Change Orders for Direct Purchase Order Vendors Target Technologies for (-$2,903.77) and Sportsfield Specialties (-720.00) and Approve the Final DPO Purchase Summary passed with a motion by Ms. Christine Killen and a second by Ms. Etta S. Meek.
6.q.
Director of Strength and Conditioning
As part of the restructuring plan, the District requests approval to abolish the Director of Strength and Conditioning position.
Order #226 - Motion Passed: Abolish the Director of Strength and Conditioning Position and Remove it From the Salary Schedule at the End of the 2023-2024 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.r.
Chief Operations Officer Position
As part of the restructuring plan, the District requests approval to abolish the Chief Operations Officer position.
Order #227 - Motion Passed: Abolish the Chief Operations Officer Position and Remove it From the Salary Schedule at the End of the 2023-2024 School Year passed with a motion by Ms. Christine Killen and a second by Ms. Etta S. Meek.
6.s.
Director of Operations
As part of the restructuring plan, the District requests approval to create a Director of Operations position.
Order #228 - Motion Passed: Create a 240 Day Director of Operations Position with a 20% Increment for Extra Service and Add it to the Salary Schedule passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.t.
District Math Coach
As part of the restructuring plan, the District requests approval to create a District Math Coach position.
Order #229 - Motion Passed: Create a 200 Day District Math Coach Position and Add it to the Salary Schedule passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.u.
District Gifted and Talented Teacher
As part of the restructuring plan, the District requests approval to create a District Gifted and Talented Teacher Position.
Order #230 - Motion Passed: Create a 190 Day District Gifted and Talented Teacher Position and Add it to the Salary Schedule passed with a motion by Ms. Christine Killen and a second by Ms. Etta S. Meek.
6.v.
TransACT Purchase for EL Program
Under federal law, Title VI of the Civil Rights Act of 1964 and the Equal Education Opportunities Act of 1974, public schools are required to take affirmative steps to ensure that English learner students can meaningfully participate in educational programs. Also, the U.S. Department of Education and U.S. Department of Justice require schools to communicate information to limited English proficient parents in a language they can understand about any program, service, or activity that is called to the attention of parents who are proficient in English. Due to these requirements, the district is in need of assistance to provide these services.
For these reasons, the Lincoln County EL Program requests permission to purchase a one-year subscription to Parent Notices by TransACT. TransACT ParentNotices is the mobile-friendly parent engagement platform used by school district administrators, teachers, and parents to help simplify compliance and school-to-home communication in multiple languages. Purchase will be paid with General Funds.
Order #231 - Motion Passed: Approve a One (1) Year Subscription for TransAct in the Amount of $4,397 passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.w.
Board Vacancy
The Board’s deadline to fill the vacancy is 60 days from April 18, which is Monday, June 17. The Board will only be selecting someone to serve until November 2024. Since there’s more than a year left on Mr, Wilson's term, there will need to be a special election in District 1 this November to elect someone to finish the last two years of his term. That seat will be on the ballot in November 2024 and again in November 2026.
Order #232 - Motion Passed: A Motion Pursuant to KRS 160.190(1) to Acknowledge the Occurrence of a Vacancy in the Board Seat for District 1, Effective April 18, 2024, and to Invoke and Implement the Advertising and Notice Requirements of Board Policy 01.3 and KRS 160.190(1)” passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
7.
Move to Executive Session per KRS 61.810 (1)(f) Discussions Which Might Lead to the Discipline of an Individual Student
Order #233 - Motion Passed: Move to Executive Session per KRS 61.810 (1)(f) Discussions Which Might Lead to the Discipline of an Individual Student passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
8.
Return to Open Session
Order #234 - Motion Passed: Return to Open Session passed with a motion by Ms. Gloria Sneed and a second by Ms. Jennifer Broadbent.
9.
Adjourn
Order #235 - Motion Passed: Adjournment of Meeting at 8:32 p.m. passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
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