Lincoln County
December 14, 2023 5:30 PM
Regular Meeting
1. Welcome & Call to Order
2. Set the Meeting Agenda
3. Public Comment
4. Superintendent and Staff Reports
4.a. Monthly Personnel Action Report
4.b. Report on Superintendent's Non-Contract and Out-of-District Days
4.c. Monthly SBDM Meeting Agendas and Minutes from Schools
4.d. Enrollments
4.e. Early Childhood Communication
4.f. Drills Report
4.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5. Consent Agenda
5.a. Minutes of the November 2, 2023 Working and November 9, 2023 Regular Meetings
5.b. Purchases over $40,000

  • Ross Tarrant Architects, LCHS Track & Field Updates, $1,433.89
  • Ross Tarrant Architects, LCMS Connector, $2,195.91

5.c. Superintendent's Travel
5.d. Leave Requests

  • Medical Leave for Classified Staff at SES, Nov. 29, 2023 to Feb. 21, 2024
  • Medical Leave for Classified Staff at LCMS, Oct. 31 to Nov. 13, 2023
  • Medical Leave for Classified Staff at HLE, Oct. 17 to Oct. 30, 2023
  • Medical Leave for Classified Staff at LCMS, Jan. 31 to Feb. 14, 2024
  • Medical Leave for Certified Staff at HLE, Nov. 14 to Nov. 29, 2023

5.e. Facility Requests

  • Lincoln Elite Athletes to use McGuffey gym for cheer practice/comp Nov. 10 to Dec. 30, 2023
  • Story Family to use WBE gym and cafe for family reunion on Dec. 31, 2023

5.f. Trip Requests

  • COE 5th grade to N. KY/Cincinnati for Zoo/Aquarium visits, Apr. 10-12, 2024
  • LCMS BETA to Lexington for convention, Jan. 14-16, 2024
  • LCHS Girls Basketball to Bell Co. for tournament, Dec. 20-22, 2023
  • LCHS Boys Basketball to Montgomery Co. for tournament, Dec. 20-22, 2023
  • LCHS BETA to Lexington for convention, Jan. 17-19, 2024
  • LCHS Mock Trial to Lexington for tournament, Jan. 26-28, 2024
  • LCHS Boys Basketball to Lexington for State tournament, Mar. 20-23, 2024

5.g. Donations over $1,000

  • Donation of $1,600 from Stanford Church of Nazarene for HLE FRC
  • Donation of $1,000 from Ray's Pizza for HVE Counseling program 

6. Action Items
6.a. Project Account at Farmer's National Bank

In April of 2023, the Board approved opening a new account at Farmer's National Bank so construction funds for the football field/track project could be given a higher interest rate.  Now that the project is completed, this account needs to be closed. 

6.b. Fidelity Bond

Fidelity bond requirements summarized in KRS 160.560 require and official bond to be approved by the local Board of Education and the Kentucky y Commissioner of Education.  To meet these requirements the District is requesting approval of a $1,000,000 fidelity bond for the District Finance Officer. 

6.c. Change Order #3 for Track & Field Updates

Change Order #3 from Ross Tarrant Architects is for a shows  a credit amount of $14,922.14 on the Track and Field Updates

6.d. Items to Be Declared as Surplus

The District requests the Board declare a 1999 Chevy truck and a 2001 Ford truck as surplus and approve taking closed bids for each.  Both have served their purpose for the district and are worn out. Additionally, the 2001 truck was damaged in a wreck.  The highest fair bid will be accepted.  If there are no fair bids the vehicle(s) will be taken to the junk yard for scrap. 

6.e. Shortened School Day and Shortened School Week

The Special Education department requests Board approval for a shortened school day for one student at Stanford Elementary and a shortened school week for one student at Hustonville Elementary.  Both students require more intensive therapies not available at the school. 

6.f. 2023-2024 Calendar Committee

Per KRS 158.070 a Committee must be approved to review, develop, and recommend school calendar options.  Requested committee members are as follows: 

  • District Principal: Suzanne Montgomery
  • District Office Administrator:  Diana Hart
  • Member of the Board of Education: TBD at the Board Meeting 
  • Parents (2): Cindy Surber and Gerald Sims
  • Elementary Teacher: Gayle Coffman
  • Middle/High School Teacher: Melissa Jones
  • District Classified Staff (2): Judy Russell and Lanetta Lunsford
  • Business Community Members (2): Mary Friend (Fox and Friend Funeral Home), Justin Poynter (PBK Bank)

6.g. Job Descriptions for English Language Coordinator and Family Liaison

The District requests to update the English Language Coordinator/Teacher and Family Liaison job descriptions.  The current job description for the English Language Coordinator does not accurately reflect the job duties.  The Family Liaison job description is to include substitute teaching duties for Early Childhood/Preschools if a certified sub is not available. 

6.h. Board Policy 05.1 Construction

The District requests approval to update the construction policy to include language addressing the naming of facilities. 

6.i. Board Policy 09.22 Student Health and Safety

The District requests approval to update Board Policy 09.22 to include language addressing animals in the school buildings or at school activities.

6.j. Board Procedures 09.36 AP.21 and 09.36 AP.212 Student Field Trip Forms

To streamline the field trip request process, the Transportation department requests approval of merging the student trip request form and the request for bus form.  

6.k. Pay Application for the LCHS Corridor
6.l. Change in Scope for Head Start Program

Due to under enrollment within the Lincoln County Head Start program, the proposed Change in Scope is to be submitted to the Office of Head Start.  This plan details a reduction in slots, and potentially a conversion of Head Start slots into Early Head Start slots.   

6.m. Possible EMS Site at Kings Mountain
6.n. Patriot Academy

The District requests to move the alternative classrooms back to the middle and high schools.  Currently, subscriptions like iReady, MAP, and many other testing programs are not syncing with their enrollment.  The move will also give students more opportunities to participate in elective courses and provide smoother transitions out of the alternative classroom. 

7. Adjourn