Lincoln County
October 19, 2023 5:30 PM
Regular Meeting
1. Welcome & Call to Order
2. Set the Meeting Agenda
3. Public Comment
4. Superintendent and Staff Reports
4.a. Monthly Personnel Action Report
4.b. Report on Superintendent's Non-Contract and Out-of-District Days
4.c. Monthly SBDM Meeting Agendas and Minutes from Schools
4.d. Enrollments
4.e. Early Childhood Communication: September Newsletter, Policy Council Minutes, 2023-2024 Program Report, Strategic Plan and Program Plans
4.f. Drills Report
4.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5. Consent Agenda
5.a. Minutes of the September 7, 2023 Working Meeting, September 11, 2023 Special Meeting, and September 21, 2023 Special Meeting
5.b. Purchases over $40,000

  • Ross Tarrant, Invoice # 22059-11 LCHS Football Track & Field Update, $6,860.27
  • Ross Tarrant, Invoice # 22035-14 LCMS Connector, $2,261.40
  • U.S. Bank, Refunding Revenue Bonds Series 2014, $64,820 

5.c. Superintendent's Travel
5.d. Leave Requests

  • Medical leave for certified staff at WBE, Sept 26 to Oct. 26, 2023

5.e. Facility Requests

  • LC Youth Basketball & Cheer to use gym at SES for practice & games 10/20/23 to 04/1/24
  • LC Youth Basketball to use gym at HLE/HVE for practice & games 10/20/23 to 03/31/24
  • COE Parks & Rec. to use gym at COE for Little League Basketball & Volleyball 10/20/23 to 06/30/24
  • LC Youth Basketball to use gym at WBE for practice & games 10/20/23 to 04/01/24

5.f. Trip Requests

  • LCHS Mock Trial to Floyd Co. for a scrimmage on Oct. 21, 2023
  • LCHS FCCLA to Boone Co. for a competition on Nov. 27, 2023
  • LCHS Bowling to Prestonsburg for a tournament on Dec. 2, 2023
  • LCHS FBLA to Louisville for a conference on Apr. 8-10, 2023
  • LCHS FFA to Indianapolis for Nat’l Convention on Oct. 31-Nov. 4, 2023
  • WBE 5th grade to Lexington Children's Theatre on Oct. 26, 2023

5.g. Donations over $1,000

  • Donation of $1,062 to LCHS Boys' Golf from the Tommie Hastie Memorial
  • Donation of $1,062 to LCHS Girls' Golf from the Tommie Hastie Memorial

5.h. Apply For and Implement Grants

  • Seven Math Achievement Fund (MAF) grants in the amount of $40,000 each
  • 21st CCLC Continuation grants for Crab Orchard and Waynesburg Elementary, total amount for each grant is $490,000 over five years

6. Action Items
6.a. Personal Service Contract

The Exceptional Child Department requests approval of a Personal Service Contract for a Moderate to Severe Disabilities teacher to provide specialized services for a student on home hospital.  The contract covers twenty (20) 6.5 hour days which is enough to provide these services through the end of the school year.  Exceptional Child funds will be used to pay for the teacher. 

6.b. MOA with Campbellsville University

The District requests approval of a Memorandum of Agreement with Campbellsville University that allows Lincoln County Schools to provide student teaching experience for students preparing for the educational profession. 

6.c. Copier Purchase for Transportation

The Transportation Department is in need of a new copier and requests approval for the purchase of a Savin copier and service contract with Danville Officer Equipment. 

6.d. Early Childhood Self-Assessment Process

Annually, the Early Childhood program must conduct a self-assessment.  The process must be approved by the Policy Council and Board of Education.  Early Childhood is requesting that this process be approved, in order to move forward with the data collection and analysis process.

6.e. Board Policy 04.11 Duties and Responsibilities of Chairperson and Vice-Chairperson

Board policy 04.11 Duties and Responsibilities of Chairperson and Vice-Chairperson has been revised to include language concerning Board member appointment to committees. 

7. Adjourn