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1.
Welcome & Call to Order
2.
Set the Meeting Agenda
Order #11 - Motion Passed: Set the Meeting Agenda passed with a motion by Mr. Marvin Wilson and a second by Ms. Jennifer Broadbent.
3.
Public Comment
4.
Superintendent and Staff Reports
4.a.
Monthly Personnel Action Report
4.b.
Monthly SBDM Meeting Agendas and Minutes from Schools
4.c.
Early Childhood Communication
4.d.
Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4.e.
Donations Report
5.
Consent Agenda
Order #12 - Motion Passed: Approval of the Consent Agenda Items passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
5.a.
Minutes of the June 1, 2023 Working, the June 3, 2023 Special, and the June 8, 2023 Regular Meetings
5.b.
Purchases over $40,000
- Ross Tarrant Architects, LCHS Track & Field Updates - $1,736.37
- Ross Tarrant Architects, Middle School Connector - $2,206.01
- U.S. Bank, 2012 Refunding Revenue Bonds - $1,173,999.06
5.c.
Leave Request
- Medical Leave for certified district staff, July 11 to Aug. 22, 2023
5.d.
Facility Requests
- KY NASP to use Hustonville gym for instructor training on July 29, 2023
5.e.
Trip Requests
- LCHS Cheer to ESPN Sports Complex in Orlando on Feb. 7 - Feb. 12, 2024
5.f.
School-Wide Fundraising Activities
- Highland Elem. to sell KONA Ice to benefit all students
5.g.
Donations over $1,000
- Donation of a Trailer and Sign (value of $20,000) and 7 Emergency Preparedness Bags (value of $1,025) from July Collins, Public Health Director of LC Health Dept. for all schools
- Donation of $1,800 from Nick Carter, KY FFA Foundation for FFA Leadership Conf.
6.
Action Items
6.a.
School Fee Lists
In accordance with Redbook and Board policy 09.15, the Board shall annually adopt and publish a fee schedule for elementary and secondary schools. Approved fees shall remain in place until modified or removed by the board.
Order #13 - Motion Passed: Approve and Publish the Fee Lists for All Schools for the 2023-2024 School Year passed with a motion by Mr. Marvin Wilson and a second by Ms. Jennifer Broadbent.
6.b.
Agreement with Omnia Partners
The District requests approval of the purchasing agreement with Omnia Partners. Omnia solicits and awards bid contracts and provides the district with more purchasing options.
Order #14 - Motion Passed: Approve the Purchasing Agreement with Omnia Partners passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
6.c.
District Membership with KEDC and CKEC
Board discussion over costs and benefits of District memberships with KEDC and CKEC. The Food Service department has agreed to pay 50% of the cost of the CKEC membership.
Order #15 - Motion Passed: Approve the Membership with KEDC and CKEC passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.d.
Bus Bids
Only one set of bids were received for buses previously declared as surplus by the Board. All bids were from Froggett Auto Sales.
- Bus 071 $1,350
- Bus 0502 $1,851
- Bus 072 $1,261
- Bus 082 $1,411
Order #16 - Motion Passed: Accept the Bids, from Froggett Auto Sales, for Buses 071, 0502, 072, and 082 passed with a motion by Mr. Marvin Wilson and a second by Ms. Christine Killen.
6.e.
08.1132 Hardship Graduation
The Director of Pupil personnel requests the Board approve Board Policy 08.1132 Hardship Graduation so students showing extreme hardship can be provided alternative routes to complete graduation requirements.
Order #17 - Motion Passed: Second Reading of Board Policy 08.1132 Hardship Graduation passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.f.
09.123 School Attendance
Board policy 09.123 School Attendance has language added to provide clarification on the use of the Medical Excuse Form.
Order #18 - Motion Passed: Second Reading and Approval of Board Policy 09.123 School Attendance passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.g.
Board Procedure 09.123 AP .21 Attendance Forms
The Director of Pupil Personnel, Ms. Diana Hart, requests the Lincoln County Attendance/Truancy Prevention Medical Excuse Form be added to the Board procedures.
Order #19 - Motion Passed: Reading and Approval of Board Procedure 09.123 AP .21 Attendance Form passed with a motion by Mr. Marvin Wilson and a second by Ms. Christine Killen.
6.h.
Migrant Staffing
The Lincoln County Migrant Education program requests to hire part-time temporary/substitute staff for tutoring, office assistance, bus drivers/monitors, teaching, etc. throughout the 2023-2024 regular school year and during the summer to serve students per the guidelines required in the Service Delivery Plan of KDE Migrant Education. The program also requests permission to use district schools (with Principal approval) to host on-site summer programming. All cost will be paid out of the migrant education grant at no cost to the district.
Order #20 - Motion Passed: Approve the Hire of Part-Time 'as Needed' Staff for the Lincoln County Migrant Program the Use of Schools throughout the District for Summer Programming passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Marvin Wilson.
6.i.
Food Service Rates
Hourly rates for Food Service cooks and managers, for the 2023-2024 school year, were approved by the Board in February 2023. However, a formula in the spreadsheet altered these rates in four experience categories which made them lower than what was previously approved. These lower rates were approved as a part of the revised salary schedule in a subsequent meeting. The District asks for Board approval to revise the salary schedule with the Food Service rates reflecting the hourly rates approved in February.
- 0-3 yrs experience: from $12.06 to $12.34
- 10-14 yrs experience: from $13.34 to $13.39
- 15-19 yrs experience: from $13.72 to $13.89
- 25+ yrs experience: from $14.71 to $14.95
Order #21 - Motion Passed: Approve the New Hourly Rates, as Listed, for Food Service Cooks and Managers passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.j.
UK Clinical Practice Agreement
Lincoln County School District has University of Kentucky education preparation students completing clinical experiences and a Clinical Practice Agreement is required.
Order #22 - Motion Passed: Approve the Clinical Practice Agreement with the University of Kentucky passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
6.k.
District Representative for ARC and 504 Meetings
Each year the Board approves, by title, those persons who can act as the District Representative (Chairperson) for ARC and 504 meetings.
- Director of Special Education
- Asst. Superintendent
- Preschool Director
- Principals
- Assistant Principals
- Guidance Counselors
- Families, Health and Disabilities Manager
In addition - Exceptional Child Leads can act as Chairs for ARC meetings.
Order #23 - Motion Passed: Approve the District Representatives, as Listed, for 504 and ARC Meetings passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Marvin Wilson.
6.l.
Services for Students with Visual Impairments
The District is to provide services for students with visual impairments. As the District has only a small number of these students hiring a full-time person is not fiscally responsible. Over the past ten years, the district has joined with surrounding counties to contract with an independent teacher of the visually impaired and has been pleased with quality of services provided to students. Services are paid with IDEA funds from a monthly invoice.
Order #24 - Motion Passed: Approve the Contract with Read Braille, Inc. to Provide Services for Visually Impaired Students for the 2023-2024 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
6.m.
MindPsi Agreement
For the past two years the Exceptional Child department has entered into a contract with MindPsi, an independent agency that conducts educational evaluations. An evaluator is needed due to the shortage of school psychologists on staff. After conferring with the senior school psychologist, in was determined the EC department should ask Board to consider allowing an additional contract with MindPsi in the event there is an overage of referrals for special education (as is the current situation), an influx of preschool students in need of evaluation, and/or the need for additional assistance to meet the December 1st deadline.
Order #25 - Motion Passed: Approve the Agreement with MindPsi to Provide "As Needed' Evaluation Services passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.n.
MOU with LC Health Dept
The Lincoln County Health Department donated a VER-MAC message board for Lincoln County Schools. The proposed Memorandum of Understanding allows the LCHD to use the message board given their are no scheduling conflicts with the school district.
Order #26 - Motion Passed: Approve the Memorandum of Understanding with the Lincoln County Health Department for Use of the VER-MAC Message Board passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
6.o.
Addition to Early Childhood Job Descriptions
In the absence of the Director of Early Childhood, a responsible party, able to supervise staff, needs to be in place. The job descriptions for the Disabilities and Mental Health Coordinator and the Curriculum Specialist have been revised to include these duties.
Order #27 - Motion Passed: Approve the Revised Job Descriptions for the Disabilities and Mental Health Coordinator and the Curriculum Specialist passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
6.p.
Revised Student Handbook
Order #28 - Motion Passed: Approve the Revised 2023-2024 Student Handbook passed with a motion by Mr. Marvin Wilson and a second by Ms. Christine Killen.
6.q.
Retired Teacher Pay Option
Determine the payment option to be used for retired teachers.
Order #29 - Motion Passed: Approve Using the Daily Wage Threshold for Retired Teachers and Place a Notation on the Salary Schedule passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
6.r.
Employee Handbook
The Kentucky School Board Association updates the Employee Handbook annually to ensure compliance with new legislation and all newly approved Board policies.
Order #30 - Motion Passed: Approve the 2023-2024 Employee Handbook passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Marvin Wilson.
6.s.
2023-2024 Coaches' Handbook
The Kentucky School Board Association updates the Coaches' Handbook annually to ensure compliance with new legislation and all newly approved Board policies.
Order #31 - Motion Passed: Approve the 2023-2024 Coaches' Handbook passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
7.
Addendum Item
7.a.
BG-2 and BG-3 for LCHS Bubble Project
Order #32 - Motion Passed: Approve the BG2 and BG3 for the Lincoln County High School "Bubble" Project passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Christine Killen.
8.
Move to Executive Session Pursuant to KRS 61.810(1)(c) Discussions of Proposed or Pending Litigation and 61.810(1)(k) Meetings Required to be Conducted in Privacy
Order #33 - Motion Passed: Move to Executive Session at 5:59 PM Pursuant to KRS 61.810(1)(c) Discussions of Proposed or Pending Litigation and 61.810(1)(k) Meetings Required to be Conducted in Privacy passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
9.
Return to Open Session
Order #34 - Motion Passed: Return to Open Session at 6:40PM passed with a motion by Ms. Christine Killen and a second by Mr. Marvin Wilson.
10.
Adjourn
Order #35 - Motion Passed: Adjournment of Meeting at 6:41 PM passed with a motion by Ms. Christine Killen and a second by Ms. Jennifer Broadbent.
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