Lincoln County
July 20, 2023 5:30 PM
Regular Meeting
1. Welcome & Call to Order
2. Set the Meeting Agenda
3. Public Comment
4. Superintendent and Staff Reports
4.a. Monthly Personnel Action Report
4.b. Monthly SBDM Meeting Agendas and Minutes from Schools
4.c. Early Childhood Communication
4.d. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4.e. Donations Report
5. Consent Agenda
5.a. Minutes of the June 1, 2023 Working, the June 3, 2023 Special, and the June 8, 2023 Regular Meetings
5.b. Purchases over $40,000

  • Ross Tarrant Architects, LCHS Track & Field Updates - $1,736.37
  • Ross Tarrant Architects, Middle School Connector - $2,206.01
  • U.S. Bank, 2012 Refunding Revenue Bonds - $1,173,999.06

5.c. Leave Request

  • Medical Leave for certified district staff, July 11 to Aug. 22, 2023

5.d. Facility Requests

  • KY NASP to use Hustonville gym for instructor training on July 29, 2023

5.e. Trip Requests

  • LCHS Cheer to ESPN Sports Complex in Orlando on Feb. 7 - Feb. 12, 2024

5.f. School-Wide Fundraising Activities

  • Highland Elem. to sell KONA Ice to benefit all students

5.g. Donations over $1,000

  • Donation of a Trailer and Sign (value of $20,000)  and 7 Emergency Preparedness Bags (value of $1,025)  from July Collins, Public Health Director of LC Health Dept. for all schools
  • Donation of $1,800 from Nick Carter, KY FFA Foundation for FFA Leadership Conf.

6. Action Items
6.a. School Fee Lists

In accordance with Redbook and Board policy 09.15, the Board shall annually adopt and publish a fee schedule for elementary and secondary schools. Approved fees shall remain in place until modified or removed by the board. 

6.b. Agreement with Omnia Partners

The District requests approval of the purchasing agreement with Omnia Partners. Omnia solicits and awards bid contracts and provides the district with more purchasing options. 

6.c. District Membership with KEDC and CKEC

Board discussion over costs and benefits of District memberships with KEDC and CKEC. The Food Service department has agreed to pay 50% of the cost of the CKEC membership.

6.d. Bus Bids

Only one set of bids were received for buses previously declared as surplus by the Board.  All bids were from Froggett Auto Sales.

  • Bus 071 $1,350
  • Bus 0502 $1,851
  • Bus 072 $1,261
  • Bus 082 $1,411

6.e. 08.1132 Hardship Graduation

The Director of Pupil personnel requests the Board approve Board Policy 08.1132 Hardship Graduation so students showing extreme hardship can be provided alternative routes to complete graduation requirements. 

6.f. 09.123 School Attendance

Board policy 09.123 School Attendance has language added to provide clarification on the use of the Medical Excuse Form.

6.g. Board Procedure 09.123 AP .21 Attendance Forms

The Director of Pupil Personnel, Ms. Diana Hart, requests the Lincoln County Attendance/Truancy Prevention Medical Excuse Form be added to the Board procedures. 

6.h. Migrant Staffing

The Lincoln County Migrant Education program requests to hire part-time temporary/substitute staff for tutoring, office assistance, bus drivers/monitors, teaching, etc. throughout the 2023-2024 regular school year and during the summer to serve students per the guidelines required in the Service Delivery Plan of KDE Migrant Education. The program also requests permission to use district schools (with Principal approval)  to host on-site summer programming. All cost will be paid out of the migrant education grant at no cost to the district.


6.i. Food Service Rates

Hourly rates for Food Service cooks and managers, for the 2023-2024 school year, were approved by the Board in February 2023. However, a formula in the spreadsheet altered these rates in four experience categories which made them lower than what was previously approved. These lower rates were approved as a part of the revised salary schedule in a subsequent meeting.  The District asks for Board approval to  revise the salary schedule with the Food Service rates reflecting the hourly rates approved in February. 

  • 0-3 yrs experience: from $12.06 to $12.34
  • 10-14 yrs experience: from $13.34 to $13.39
  • 15-19 yrs experience: from $13.72 to $13.89
  • 25+ yrs experience: from $14.71 to $14.95

6.j. UK Clinical Practice Agreement

Lincoln County School District has University of Kentucky education preparation students completing clinical experiences and a Clinical Practice Agreement is required.

6.k. District Representative for ARC and 504 Meetings

Each year the Board approves, by title, those persons who can act as the District Representative (Chairperson) for ARC and 504 meetings.  

  • Director of Special Education
  • Asst. Superintendent
  • Preschool Director
  • Principals 
  • Assistant Principals
  • Guidance Counselors
  • Families, Health and Disabilities Manager
In addition - Exceptional Child Leads can act as Chairs for ARC meetings.

6.l. Services for Students with Visual Impairments

The District is to provide services for students with visual impairments.  As the District has only a small number of these students hiring a full-time person is not fiscally responsible.  Over the past ten years, the district has joined with surrounding counties to contract with an independent teacher of the visually impaired and has been pleased with quality of services provided to students.  Services are paid with IDEA funds from a monthly invoice. 

6.m. MindPsi Agreement

For the past two years the Exceptional Child department has entered into a contract with MindPsi, an independent agency that conducts educational evaluations.  An evaluator is needed due to the shortage of school psychologists on staff.  After conferring with the senior school psychologist, in was determined the EC department should ask Board to consider allowing an additional contract with MindPsi in the event there is an overage of referrals for special education (as is the current situation), an influx of preschool students in need of evaluation, and/or the need for additional assistance to meet the December 1st deadline. 

6.n. MOU with LC Health Dept

The Lincoln County Health Department donated a VER-MAC message board for Lincoln County Schools.  The proposed Memorandum of Understanding allows the LCHD to use the message board given their are no scheduling conflicts with the school district. 

6.o. Addition to Early Childhood Job Descriptions

In the absence of the Director of Early Childhood, a responsible party, able to supervise staff, needs to be in place.  The job descriptions for the Disabilities and Mental Health Coordinator and the Curriculum Specialist have been revised to include these duties.   

6.p. Revised Student Handbook
6.q. Retired Teacher Pay Option

Determine the payment option to be used for retired teachers. 

6.r. Employee Handbook

The Kentucky School Board Association updates the Employee Handbook annually to ensure compliance with new legislation and all newly approved Board policies. 

6.s. 2023-2024 Coaches' Handbook

The Kentucky School Board Association updates the Coaches' Handbook annually to ensure compliance with new legislation and all newly approved Board policies. 

7. Addendum Item
7.a. BG-2 and BG-3 for LCHS Bubble Project
8. Move to Executive Session Pursuant to KRS 61.810(1)(c) Discussions of Proposed or Pending Litigation and 61.810(1)(k) Meetings Required to be Conducted in Privacy
9. Return to Open Session
10. Adjourn