Lincoln County
June 08, 2023 5:30 PM
Regular Meeting
1. Welcome & Call to Order
2. Set the Meeting Agenda
3. Public Comment
4. Presentations
4.a. End of Year Data

The Assessment, Accountability, & Student Data Director, Ms. Tracy Griffin, will present the end-of -year data. 

5. Superintendent and Staff Reports
5.a. Monthly Personnel Action Report
5.b. Report on Superintendent's Non-Contract and Out-of-District Days
5.c. Monthly SBDM Meeting Agendas and Minutes from Schools
5.d. Enrollments
5.e. Early Childhood Communication
5.f. Drills Report
5.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
6. Consent Agenda
6.a. Minutes of the May 11, 2023 Working, the May 18, 2023 Regular, and the May 23, 2023 Special Meetings
6.b. Purchases over $30,000

  • Ross Tarrant Architects, LCHS Track & Field Project, $5,190.23
  • Ross Tarrant Architects, LCMS Connector, $2,234.29

6.c. Superintendent's Travel
6.d. Facility Requests

  • J. Dagley to use the HLE gym on July 7, 2023 for a birthday party

6.e. Trip Requests

  • LCHS Girls' Basketball to Campbellsville on June 13-14, 2023
  • LCHS Boys' Basketball to Harrison County on June 21-22, 2023

6.f. Apply For and Implement Grants

  • An American/Kids Heart Challenge Grant for $2,500 for WBE sports equipment 

7. Action Items
7.a. 2023 Policy Update

KRS 160.340 requires that Board policies be kept up to date by filing annual amendments thereto by August 15th.  The Kentucky School Board Association updates all board policies and procedures to reflect any new legal requirements.  

7.b. 2023 KSBA Procedure Update

The Kentucky School Board Association provides updates to all procedures affected by the 2023 Policy updates. 

7.c. Criteria for Student Board Member

Current Student Board Member, Ms. Chloe Ralston, created an application process for incoming seniors who wish to be considered for the position of Student Board Member. 

7.d. Commonwealth of Kentucky MOA

The Commonwealth of Kentucky wishes to enter into an MOA with Lincoln County Board of Education for the services of Tim Godbey as Educational Recovery Director, Debbie Sims Bustle as Educational Recovery Leader, James Carrier as Educational Recovery Leader,  and Chris Murray as Educational Recovery Leader . They remain on the Lincoln County BOE payroll and the Commonwealth of Kentucky reimburses the salary and benefits plus indirect costs. 

7.e. School Resource Officers

Lincoln County Schools currently partners with the City of Stanford to provide School Resource Officers (SROs). District Finance Officer, Lee Ann Smith, has provided a comparison of differing SRO coverage and costs for the Board to consider. 

7.f. Instructional Assistant Positions

Early Childhood requests approval to hire six (6) additional instructional assistants for the program to allow family liaisons the time to focus on all ERSEA areas that are required and allow for lunch/break coverage. Assistant will be placed as follows:

  • three at Stanford (one for the inclusive classroom, two for regular classrooms)
  • one at Crab Orchard
  • one at Hustonville
  • one split between Highland/Waynesburg

7.g. Extension of Supplemental Early Childhood Grant

The Lincoln County Early Childhood program was awarded a one-time supplemental grant in the amount of $250,000 in the fall of 2022 and is requesting that the program be granted a continuation/extension through Head Start to utilize these funds for the 2023-2024 school year to pay for materials and staff for the inclusive classroom .  

7.h. Unite MOU

For several years the District has partnered with UNITE Service Corp who provide a diverse group of individual to serve in the elementary schools providing mathematics tutoring  and drug prevention programs.  Schools contribute $6,300 per individual. 

7.i. Career and Technical Education MOA

The Districts is seeking Board approval of the Career and Technical Education memorandum of agreement.  The agreement states that the Kentucky Department of Education will provide the management, control, operation, resources, and equipment for the ATC program and the Board will provide the facility for the program. 

7.j. Emergency Certified Teachers

The USDOE has not updated the critical shortage areas since the 2019-20 school year.  It currently lists Early Childhood Ed, and English as a Second Lang as critical shortage areas for our region. EPSB has also approved the issuance of a second emergency teaching certificate for those who held emergency certificates in 2022-23 school year.  

7.k. Stipend for STLP Coaches

In March, the Board requested Elementary STLP coaches to be added to salary schedule. 

7.l. Surplus Buses

Bus numbers 0502, 071, 072, and 082 due to being out of depreciation and beyond economical repair. 

7.m. 2023-2024 Emergency Response Plan

The District is requesting Board approval of the 2023-2024 Emergency Response Plan.  KRS 158.162 requires mandatory adoption of an emergency management response plan in each school.

7.n. 2022-2023 School Calendar

At the end of each school year, the updated calendar must be approved and sent to the Kentucky Department of Education

7.o. Early Entry to Kindergarten

The District requests approval for early entry to Kindergarten for one (1) student who has met all testing requirements. 

7.p. Emergency Certified Substitute Teachers

Board approval is required annually to hire emergency certified substitute teachers. 

7.q. Additional Certified Allocations for LCHS

The Lincoln County High School SBDM is requesting two additional certified allocations for the 2023-24 school year.
The first position is a 1.0 Special Education position to provide co-teaching support and assist
with implementation of Individual Education Programs (IEPs) in Science and Social Studies. As
noted in the ECE Audit of LCHS Special Education Program conducted by Educational Directions,
“There is lack of EC support in SC (Science)/SS (Social Studies)/Health.” (pg. 13)

The second position is for 1.0 Credit Recovery/Behavior Support position. The 1.0 Credit
Recovery/Behavior Support position will help with the implementation of our Virtual and Hybrid
School offerings to assist with increasing enrollment at LCHS for students who have specific
needs and meet enrollment criteria. While also providing learning options for students to
prevent drop-outs. In addition to monitoring on-line learning of students, this position will also
provide additional behavior support of students in Tier 2 Behavioral Intervention.

7.r. Migrant Stipend

The Lincoln County Migrant program coordinator makes less than those in other programs.  For this reason, the program is requesting the coordinator receive a $1,000 stipend for each school served.  Funding will be paid through the Migrant grant. 

7.s. Mobile Unit for the Migrant Program

The Lincoln County Migrant program received a grant in the amount of $64,500 to purchase a preschool/tutoring van. They received three bids and are requesting permission to accept the lowest bid. 

7.t. Change Orders

The District requests approval for a change order from Rising Sun Developing Company in the amount of $36,995.39 for the track and field improvements and from Jarboe Construction in the amount of $6,585.75 for the middle school connector. 

7.u. Pay Applications

The District is requesting Board approval for pay applications from Rising Sun Developing Company in the amount of $92,101.56 for the track and field updates and Jarboe Construction in the amount of $$148,200.54 for the middle school corridor. 

8. Move to Executive Session Pursuant to KRS 61.810(1)(k) Meetings Required to be Conducted in Privacy and KRS 61.810(1)(f) Discussions Which Might Lead to the Appointment of an Individual Employee
9. Return to Open Session
10. Possible Action on Executive Session
11. Adjourn