• U.S. Bank,  $259,987.50 for principal and interest due on Series 2014 Energy Conservation Refunding Revenue Bonds

• 1972 HLE 8th Grade Class to use HLE cafe for a 50 year class reunion on Aug. 7, 2022
• LCHS Volleyball to use LCHS gym for a volleyball camp on June 4, 2022 

• Overnight, student trip for LCHS FFA to convention in Lexington on 6/7-9/22
• Overnight, student trip for LCHS FFA to camp in Hardinsburg on 6/13-17/22
• Student trip for LCHS FFA to Kings Island on 5/21/2
• Out-of-State, student trip for LCHS Beta Club to competition in Nashville on 7/1-4/22
• Overnight, student trip for LCHS Fishing Team to State Comp. in Lucas on 6/2-5/22
• Out-of-State, student trip for LCHS Fishing Team to National Comp. in Florence, AL on 6/20-24/22
• Student trip for HLE 5th grade to Whittaker Ball Park in Lexington on 5/18/22

• An Erin Condren Educators Grant for up to $5,000 for a coding class at HVE

The Commonwealth of Kentucky wishes to enter into an MOA with Lincoln County Board of Ed for the services of Tim Godbey as Educational Recovery Director, Debbie Sims as Educational Recovery Specialist, Billy Harris as Educational Recovery Specialist, and James Carrier as Education Recovery Leader. They remain on the Lincoln County BOE payroll and the Commonwealth of Kentucky will reimburse the salary and benefits plus indirect costs.

Audit contracts and engagement letter for the 2022-2023 school year are due to the Kentucky Department of Education by the end of May. 

Lincoln County School District 2022-2023 Tentative Budget

• State law requires the local school board adopt the tentative budget by May 30th of each year. The working budget is the final step in the budget process and it is due by September 30th.
• This year’s budget remains an anomaly. Due to the CARES money that we will receive or have received (around $20 million by the end of 2024) we are restructuring our budget very differently.
• CARES money will be used to address any type of response to COVID-19. This covers a very wide range of expense. Also, some staff members who were previously paid out of the general fund will now be paid out of ESSER money. This includes allocated staff at the schools.
• The total budget is $48.7 million, with the general fund making up $36 million of this amount.
• By saving general fund dollars and using ESSER money on expenses we already normally incur, this will build up our contingency. As you know we are required to have a 2% contingency. Our contingency this year is over $5 million and represents 22%.
• The budget includes 3% staff raises – classified & certified. This will cost the district an additional $600,000 a year.
• The CERS rate for 22-23 decreases slightly from 26.95% to 26.79%.
• SEEK is our largest source of income within the general fund. I have this estimated at $15.7 million, which is conservative. This is based on $4,100 per ADA for the guaranteed base. This additional $100/year means an extra $300,000/year. Increased funding for transportation means an additional $400,000/year. Full day kindergarten remains which results in an additional $500,000/year.
• Salaries and benefits will make up a much smaller percentage of the general fund due to paying salaries out of CARES money. The number this year is 66%.
• I have also based our revenue on taking the 4% revenue increase on property tax this fall. Doing this each year helps to cover an annual staff raise, which has been a priority of this board.
• I have budgeted for 10% inflation on items such as supplies, fuel, buses, utilities, repairs, and insurance.

Fuel bids were received two years ago.  Cumberland Lake Shell and Woodford Oil were approved as vendors for providing fuel for the 2020-2021 school year.  The district requests to keep these vendors for the 2022-2023 school year.

Indirect cost rates are set by the Kentucky Department of Education and approved by the Kentucky Board of Education. The 2022-2023 rates for Lincoln County will be:

Non-restricted rate for food service: 13.42%

Restricted rate for federal grants: 2.37%

Each principal shall prepare the Principal's Combining Budget which lists the summary budget information for each activity account in the school activity fund. This is due to the district finance officer by May 1 and requires approval by the local board for approval by the end of May.

The Section 7 allocations were discussed at length at the April Principals meeting and the following change was requested: All Elementary and Middle School attendance clerks be at 205 days as differing days cause friction and are difficult to schedule for coverage. The High School 240 day attendance clerk will be used for the Registrar to complete student registrations, no pass/no drive requests throughout the year, and update transcripts to reflect summer school grade and credit changes. 

Increase Elementary Counselors to 195 days (5 day increase) - they will be responsible to create the class schedules, freeing up more time for attendance clerks to process on-line registrations.  

The Lincoln County School District currently contracts with the Kentucky Educational Development Corporation (KEDC). KEDC is the oldest co-op with the largest membership. A membership agreement provides: 1) networking and professional development opportunities 2) communication/marketing blitzes 3) advice and limited legal services 4) advice and information services from KEDC facilities consultant 5) instructional support 6) grant opportunities 7) KPC membership 8) salary surveys and ranking reports 9) minority recruiting services 10) Munis support.

Teachers are often required to cover a class during their respective planning periods. The district proposes paying teachers $30 if they lose their planning time to cover as a substitute teacher in another classroom.

In order to prevent "double dipping", teachers will be required to sign an affidavit confirming they have made up their planning time either before school or after school in order to get paid the $30.

Principals have expressed interest in reviving a paint crew to paint needed areas during the summer.

HB 678- suspend the requirement for prior approval for a local board to commence the funding, financing, design, construction, renovation, or modification of district facilities; require a local board to continue to submit BG-1 Project Application forms; ensure KDE shall continue to have authority to intercede on bond payments; until 06/30/24, provide for an expedited process for approval of district facility plans and acquisition and disposal of property; require KDE to provide assistance to districts upon request concerning facilities and properties procedures; include extracurricular facilities as facilities covered by the Act; declare that nothing in the Act waives prior approval of ESSER funds or other federal funds for which federal law requires state authorization.

A RESOLUTION of the Lincoln County Board of Education Electing to conduct its facilities-related projects and affairs under the provisions of House Bill 678 enacted during the 2022 Regular Session of the Kentucky General Assembly

WHEREAS, on April 8, 2022, Governor Andy Beshear signed 2022 Regular Session House Bill 678

(hereinafter “HB 678”) into law, making it effective immediately at that time pursuant to the

emergency clause in Section 8 of the bill; and

WHEREAS, HB 678 provides great flexibilities to local boards of education relating to the

funding, financing, design, construction, renovation, or modification of the district's facilities

and other facilities-related matters notwithstanding certain requirements for obtaining the

prior approval of the Kentucky Department of Education or the Kentucky Board of Education as

stated in various statutes and administrative regulations; and

WHEREAS, the provisions of HB 678 generally apply from April 8, 2022, until June 30, 2024, and

also apply retroactively to submissions and requests that have been made by local boards prior

to the effective date of the Act but that have not yet received approval from the appropriate

board or official; and

WHEREAS, HB 678 requires a local board that elects to conduct its projects under the provisions

of the bill to adopt a resolution by majority vote and submit the resolution to the Kentucky

Department of Education as notice;

Stanford Elementary currently has six copiers on campus.  The Principal evaluated their current meter reading and the copy needs of the building throughout this year and previous years and found changes needed to be made.  Three copiers, purchased in 2008 and 2011, are past their prime  and will be picked up by Danville Office Equipment and discarded.  The school requests permission to purchase a new machine that will also have color capability.  For this reason, Stanford Elementary is requesting to purchase a Savin IM C300 multifunction color copier/printer from Danville Office Equipment for $8,241.49.  The purchase was approved by the SBDM council.  Funds from the instructional budget will be used to pay the total cost with no monthly payments. 

The Lincoln County High School Track and Field Booster Club requests permission to increase the annual stipend of the Jumps coach from $800 to $1,000.  This stipend is to be paid by the Booster Club 

The Lincoln County Middle School Cheerleading Booster Club is requesting permission to become external, in order to take some responsibility off the coaches.  

Head Start has authorized COLA and Quality Improvement funds to support programming.  Head Start is requesting permission to apply for COLA funds support the cost of the 3% raise, reflected in the tentative budget and Quality Improvement funds to support the cost of contracting for speech, language, and occupational therapy services. 

ThinkCERCA is a program focused on reading and writing across all curriculum and is aligned to Kentucky Standards.  This will allow us to have a standardized writing program for grades 6 though 12.  There is also a component for three writing benchmarks per student with professional grading.  The professional grading service provides professional development for teachers on how to grade writing and targeted professional development on how to teach based on the needs of students.  Not only is it a resource for English Language Arts but a resource for Social Students, Science, and Math, as well.  This program will serve to address learning loss in reading and writing and will assist in building an RTI program at the secondary level. 

The District proposes the purchase of a one ear site license for grades 6th through 12th.  The cost for middle school is $36,920 with the cost of 6th and 7th grade (approx. $20,100) to be paid with Gear Up funds.  The cost for the high school site license is $42,202.00.  Site licenses for grades 8 to 12 will be paid using ESSER funds. 

Based on the Academic Review, it is clear that the Middle School needs more administrative support for behavior management and supervision.  Also, based on the fact that the middle school is housed in two separate buildings, it is a current safety concern with no administrator in the McGuffey Center.  The Middle Schools section 4 allocation has been readjusted to allow for a Dean of Students position as part of the section 4 SEEK allocation.

This position will allow for the supervision schedule to be revamped and this position will focus on developing a school wide behavior plan with positive behavior supports.

Lincoln County Middle School SBDM would like for the job description of the Dean of Students to be approved.  Also, the council would like for the position to have the supervision stipend and extra days to be on the same scale as a middle school assistant principal.

There is a need to conduct a feasibility study regarding the construction of new elementary school(s).

Next steps regarding middle school connector and updates to athletic facilities. 

Pay Application #3, from Branscum Construction, in the amount of $58,248.36 Construction for the Lincoln County Welding Lab Renovation.  This will be paid out of Fund 360 with bond proceeds.