Lincoln County
June 03, 2021 5:30 PM
Working Meeting
1. Welcome & Call to Order
2. Set the Meeting Agenda
3. Items for Discussion
3.a. Kings Mountain Property
Rationale

Fire Chief, Mr. Ashley Powell, asked to discuss the possible acquisition of property at the former Kings Mountain Elementary School.  This property would be used to build a EMS substation.  

3.b. Full-time Classified Substitutes
Rationale

School are having difficulty securing substitutes for various classified positions

3.c. KSBA Recommended Policy Updates
3.d. 09.4341 Alternative Education Program
3.e. Head Start/Early Head Start Audit Findings
3.f. Education Manager Position
Rationale

Due to changes in the Lincoln County Early Childhood program, the Director requests approval to change the Early Childhood School Readiness Coordinator position to the Education Manager position.  The postion and job title matches program standard 1302.91.  Contracted days (20 extended days) and hours remain the same.  This change will be brought before the Policy Council at their regular meeting on June 3, 2021. 

3.g. Additional Education Manager for Early Childhood
Rationale

To address learning loss in the 19-20, 20-21 school years, Early Childhood is requesting an additional education manager position for the next 2 years funded through America's Recovery Plan/COVID funds.  This request will be presented to the Policy Council at the June , 3, 2021 regular meeting. 

3.h. Increase in Early Head Start Employee Hours/Days
Rationale

Due to the increase in the number of hours required for Early Head Start the hours and days of the EHS employees will need to be increased to 189 days and 8 hours per day.   This change will be presented to the Policy Council at the June 3, 2021 regular meeting. 

3.i. Emergency Certified Teachers
Rationale

The District is requesting permission to hire Emergency Certified Teachers in the event no suitably credentialed individual applies for a position. 

3.j. Salary Comparison with Annual Step Increase and Doctoral Stipend
Rationale

Board members requested a salary comparison with other districts, including a doctoral stipend comparison

and annual step increases. 

3.k. Trauma Informed Care Plan
Rationale

The District's Trauma Informed Care Plan requires annual Board approval. 

3.l. Supplemental Courses
Rationale

When considering course options for retaking or supplementing courses, a good metric for determining if something is supplemental in nature is to look at the course standards previously covered. Considerations should be made regarding what is reasonably connected to that previous course standards coverage. Ultimately, KDE is leaving it to local districts to determine which courses are supplemental in nature and which are not. After approval of requests for a supplemental year, SB 128 provides that local school districts may establish policies on grades, schedules, classifications, graduation ceremonies and other operational issues in offering the supplemental school year. 

3.m. Contract with KCM
Rationale

The District requests approval of the contract with the Kentucky Center for Mathematics.  KCM provides training and resources for math teachers.  

3.n. Migrant Education Contracted Employees
Rationale

The Lincoln County Migrant Education program is request ing permission to hire contracted employees for presentations, bilingual recruiter, and support specialists for the summer onsite program, since students will not be leaving campus for field trips.  All costs will be paid with MEP grant funds. 

3.o. Reed Braille Contract
Rationale

Each year the district contracts with a teacher of the visually impaired to provide services to our student with visual impairments in our district.  For the past several years we have contracted with Mrs. Laura Reed from Reed Braille, and we wish to do so again.  There has been no change is the hourly rate and we have been pleased with the services provided by Mrs. Reed.   

3.p. Contract with infoHandler
Rationale

Each year we contract with a Medicaid third party billing agency to ensure compliance with all Medicaid billing practices.   After researching companies we have found Infohandler/Ez-EdMed to be the best option for our district.

3.q. 2021-2022 Employee Handbook
Rationale

The Employee handbook is updated and submitted annually for board approval. 

3.r. Board Policy 03.1332 Hours of Duty
Rationale

In 2013, the District reduced certified teacher contract days from 186 to 185.  However, Board Policy 03.1332 Hours of Duty was not updated to reflect this reduction. 

3.s. Emergency Certified Substitutes
Rationale

Board approval is required annually for the hiring of all certified and classified substitutes, including substitutes requiring emergency substitute certification. 

3.t. Insurance Policy Quotes
Rationale

Insurance coverage for criminal bond, cyber risk, property, general liability, auto, umbrella, and workers comp are needed to be in place by July 1, 2021 for the 2021-2022 school year.  Renewal quotes are as follows: Criminal bond - $795; Cyber risk - $10,330; Property, general liability, auto & umbrella - $525,526 (Liberty Mutual -- increase of $37,341 from last year); Workers comp - $154,824 (KEMI)

3.u. Facility Improvements
Rationale

Principals compiled a list of priority facility needs for their building. 

4. Action Item
4.a. Early Head Start/Head Start Grant Revisions
Rationale

Due to modifications required to the Early Head Start/Head Start grant, changes to the grant application and budget are necessary.   Re-approval of the grant application and budget is requested from the Board. The revised grant application and budget was presented to the policy council at the regular meeting on June 3, 2021. 

5. Addendum Item
5.a. Technology Purchases
Rationale

The District requests permission to purchase 200 Teacher Dell Laptop at $750.00 each for an approximate cost is $150,000.00.  Purchase of 21 Virtual Classroom systems at $4,400 each for an approximate cost of $92,400.00.  Laptops and classroom systems will be distributed across the district

6. Adjourn