Lincoln County
March 11, 2021 5:30 PM
Regular Meeting
1. Call to Order
2. Set the Meeting Agenda
3. Superintendent and Staff Reports
3.a. Monthly Personnel Action Report
3.b. Report on Superintendent's Non-Contract and Out-of-District Days
3.c. Monthly SBDM Meeting Agendas and Minutes from Schools
3.d. Monthly Attendance Percentages
3.e. Early Childhood Communication: March Newsletter; Policy Council Minutes
3.f. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4. Consent Agenda
4.a. Approve minutes of the February 4, 2021 Working Meeting and the February 25, 2021 Special-Called Meeting
4.b. Approve Leave Requests
Rationale

  • Medical Leave for Classified staff at LCMS, March 19 to April 16, 2021 
  • Medical Leave for Classified Transportation staff, Feb. 22 to Aug. 9, 2021

4.c. Trip Request
Rationale

  • Overnight Student Trip for LCHS Softball Team to Ashland, KY for a showcase on Apr. 16-17, 2021

5. Action Items
5.a. COVID-19 Emergency Days
Rationale

The federal emergency paid sick leave and federal emergency paid FMLA benefits expired December 31, 2020. If a Board has authorized a local fringe benefit that provides for paid Covid-19 related leave, that Policy would need to state that the Covid-19 related leave is available for only those employees who are fully vaccinated with one of the federally authorized Covid-19 vaccines. In this event, employees who refuse vaccination would have to use other types of leave available to them (for example, sick leave, personal leave, regular FMLA and unpaid disability leave).

The District would like to Modify the resolution to state individuals who refused vaccination we will no longer be eligible for COVID-19 Emergency Days for absences due to "quarantines from exposure" beginning on April 1, 2021. Individuals who have started the process of vaccination but not yet fully vaccinated by March 30, 2021 may continue to request COVID-19 Emergency Days for absences due to "quarantines for
exposure" and those requests will be considered on a case-by-case basis.

 

 

5.b. Additional Emergency Day
Rationale

The federal government granted COVID-19 days for employees. These expired December 31, 2020. The Board approved additional COVID-19 days for employees who test positive for COVID-19 or are quarantined due to COVID-19. 

Some employees experienced adverse reactions after the second COVID-19 vaccination and took sick days because they were unable to work.

The District is requesting one Emergency Day for all employees that can be used by employees were unable to come to work after receiving their second COVID-19 vaccination. This would be retroactive for those who took sick days last week due to the second COVID-19 vaccination.

5.c. COVID Funding for Head Start
Rationale

The Division of Child Care is providing more funding related to COVID 19.  The Early Head Start program is requesting to apply for this money  which would solely benefit the Early Head Start Program. 

5.d. Early Childhood Grant Application
Rationale

Early Childhood is requesting permission to apply for and accept the FY21 Head Start/Early Head Start Grant Application and Budget, FY21 cost allocation, 2021-22 EC grant goals, EC school readiness Plans, assessment report and improvement plan, EC selection criteria, EC training and technical assistance plan, and Lincoln County Board and policy council training plan. 

5.e. Bids for Fire Protection, Pest Control, Waste Removal, Cold Drinks, and Snack Vending
Rationale

The finance office is requesting permission to accept sealed bids for the following categories for the 2021-2022 school year: fire protection, pest control, waste removal, cold drinks and snack vending. 

5.f. Renew Contracts for School Pictures, School Health Services, Drug Testing Services, and Mowing
Rationale

Bids were previously submitted for school pictures, health care services, drug testing services, and mowing. The option to renew an additional two years was included in the bid documents if both parties agreed to the same terms in the bid document. The District would like to renew the contracts with the following vendors:

  • Strawbridge Studios to take School Pictures 
  • Family Health Care to provide health services
  • Envivo to provide staff and student drug testing
  • Greenscapes to provide lawn mowing services 

5.g. Additional Allocations
Rationale

Enrollment numbers have decreased during the COVID-19 pandemic. Additionally, student needs have increased during the pandemic. Schools need help staffing the appropriate number to address learning loss.

For this reason the District is requesting  to pay for .5 Instructional Coach in each building. Also, provide one additional certified position for each school (beyond normal allocations). This is for the 2021-2022 school year only. These additional allocations would be paid using CARES funds.

5.h. MOA with UK
Rationale

The MOA with the University of Kentucky provides Lincoln County High School students access to Dual Credit classes. 

6. Addendum
6.a. Bids for Fiber Services
Rationale

Every five years, the district evaluates bids for fiber services on E-Rate.  Board approval authorizing Mr. Darren Yaden to negotiate, evaluate, and award bids is required to receive a discounted rate.

This contract must be approved by KDE and submitted to USAC no later than March 25, 2021 in order to potentially receive a 90% E-Rate funding discount on the service.  Darren will report on the bid award at the next board meeting. 

7. Adjourn