Lincoln County
May 10, 2018 6:00 PM
May 10, 2018 Regular Meeting
1. Welcome & Recognitions
2. Call To Order
3. Comments
4. Set the Meeting Agenda
Actions Taken

Order #156. - Motion Passed:  Setting the meeting agenda passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
5. Superintendent and Staff Reports
5.a. Monthly Personnel Action Report
5.b. Report on Superintendent's Non-Contract and Out-of-District Days
5.c. Monthly SBDM Meeting Agendas and Minutes from Schools
5.d. Monthly Attendance Percentages
5.e. Early Childhood Communication: May Newsletter; Policy Council Minutes; March 2018 LC PS-5th Grade GoNoodle Report; March Program Information Report.
5.f. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5.g. Gear Up Presentation
6. Consent Agenda
Actions Taken

Order #157. - Motion Passed:  Approval of the consent agenda items passed with a motion by Mr. Marvin Wilson and a second by Ms. Theresa Long.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
6.a. Approve minutes of the April 9, 2018 Special-Called Meeting and the April 12, 2018 Regular Meeting
6.b. Approve purchases over $20,000
Rationale

  • Infinite Campus, IC License, Support, Hosting, Reports $21,127.07
  • U.S. Bank, 2012 Bond Series $240,626.05
  • U. S. Bank, 2010 Bond Series $628,612.50

 

6.c. Approve the Superintendent's travel
6.d. Approve Leave Requests
Rationale

  • Maternity Leave for Certified Staff member at WBE beginning May 23, 2018
  • Medical Leave for Certified Staff member at SES from April 17, 2018 through June 30, 2018
  • Medical Leave for Classified Staff member at HLE beginning April 2018 through July 2018
  • Medical Leave for Certified Staff member at SES beginning March 30, 2018 through June 30, 2018
  • Maternity Leave for Certified Staff member at HLE beginning May 29, 2018 through Aug. 21, 2018
  • Medical Leave for Classified Staff member at SSC beginning April 24, 2018 through June 30, 2018

6.e. Approve Facility Requests
Rationale

  • Crab Orchard Alumni to use the LCHS Cafeteria on June 9, 2018 - insurance pending
  • LC Health Dept. to use parking lots at LCHS, COE, HVE, and WBE for Rabies Vacc. Clinic in June 2018

6.f. Field Trip Request
Rationale

  • Overnight Student Trip for LCHS Boys Basketball toSummer Camp in Georgetown on June 4-7, 2018
  • Student Trip for LCHS FFA to attend Kings Island in Mason, OH on June 11, 2018
  • Overnight Student Trip for LCHS FFA to attend State Contest in Lexington on June 5-7, 2018
  • Overnight Student Trip for LCHS FFA to attend Leadership Comp in Hardinsburg on July 16-20, 2018
  • Staff Trip for 2 EC staff to attend Training Conf. in Atlanta, GA on Dec. 10-13, 2018
  • Staff Trip for LCHS Certified staff to Desmos Fellow. Cohort in San Francisco on July 13-16, 2018
  • Overnight Student Trip for WBE Beta Club to Pigeon Forge on May 19-20, 2018

 

6.g. Accept Donations
Rationale

  • Donation of $100 from Robbie Perry for SES Archery Team photos
  • Donation of archery supplies valued at $1,957.44 from NRA Foundation for SES Archery Team
  • Donation of items (as listed) for WBE Silent Auction and Carnival
    • book set from Kentucky Soaps and Such
    • garden stone from Malloy Sandblasting
    • Cincinnati Reds baseball tickets
    • $25 gift card from Walmart
    • EKU football tickets
    • gift basket from First Southern
    • gift basket from Deco Art
    • $50 cash donation from South KY RECC
    • $100 cash donation from the Animal Care Center

 

6.h. Approve Fundraising Activities
Rationale

  • Little League Volleyball Tournament to benefit LCHS Volleyball Team

7. Action Items
7.a. Second Reading and Approval of Board Policy 09.436 Search and Seizure
Actions Taken

Order #158. - Motion Passed:  Second Reading and Approval of Board Policy 09.436 Search and Seizure passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.b. Approve Administrative Procedure 09.436 AP .1 Search and Seizure Process/Metal Detectors
Actions Taken

Order #159. - Motion Passed:  Approve Administrative Procedure 09.436 AP .1 Search and Seizure Process/Metal Detectors passed with a motion by Ms. Theresa Long and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.c. Approve the BG-3 Statement of Probable Cost for the Stanford ECC and the BG-4 Contract Closeout Forms for Stanford ECC
7.d. Approve the BG-5 for the Ft. Logan Annex Building
Actions Taken

Order #160. - Motion Passed:   Approve the BG-5 for the Ft. Logan Annex Building passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.e. Approve the 2018-2019 Tentative Budget
Actions Taken

Order #161. - Motion Passed:  Approve the 2018-2019 Tentative Budget passed with a motion by Mr. Marvin Wilson and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.f. Recognize and Approve the Indirect Cost Rates for he 2018-19 School Year
Actions Taken

Order #162. - Motion Passed:  Recognize and Approve the Indirect Cost Rates for he 2018-19 School Year passed with a motion by Ms. Theresa Long and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.g. Accept the Auditor Contract with White and Company, PSC to Perform the Financial Audit for the 2017-18 School Year for the Same Fee as Last Year
Actions Taken

Order #163. - Motion Passed:  Accept the Auditor Contract with White and Company, PSC to Perform the Financial Audit for the 2017-18 School Year for the Same Fee as Last Year passed with a motion by Mr. Marvin Wilson and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.h. Approve the 2018-2019 Fidelity Bond in the Amount of $1,000,000
Actions Taken

Order #164. - Motion Passed:  Approve the 2018-2019 Fidelity Bond in the Amount of $1,000,000 passed with a motion by Ms. Theresa Long and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.i. Approve the Penal Sum of the Bond of Depository for 2018-2019 at 103% of the Current Daily Balances in Each Account
Actions Taken

Order #165. - Motion Passed:  Approve the Penal Sum of the Bond of Depository for 2018-2019 at 103% of the Current Daily Balances in Each Account passed with a motion by Mr. Marvin Wilson and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.j. Renew Contracts for the 2018-19 School Year with Lifetouch, C & N Vending, and Pepsi Cola.
Actions Taken

Order #166. - Motion Passed:  Renew Contracts for the 2018-19 School Year with Lifetouch, C & N Vending, and Pepsi Cola passed with a motion by Ms. Theresa Long and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.k. Renew contracts for the 2018-19 School Year with Johnson's Mowing, American Fire, Jeff Woodall, Guardian Exterminating Co., and Republic Services of KY, LLC
Actions Taken

Order #167. - Motion Passed:  Renew contracts for the 2018-19 School Year with Johnson's Mowing, American Fire, Jeff Woodall, Guardian Exterminating Co., and Republic Services of KY, LLC passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.l. Permission to Accept Sealed bids for Drug Screening Services and Fuel Vendor Providers or the 2018-19 School Year
Actions Taken

Order #168. - Motion Passed:  Permission to Accept Sealed bids for Drug Screening Services and Fuel Vendor Providers or the 2018-19 School Year passed with a motion by Ms. Yolanda Smith and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.m. Approve changes to the Lincoln County Certified Evaluation Plan
Actions Taken

Order #169. - Motion Passed:  Approve changes to the Lincoln County Certified Evaluation Plan passed with a motion by Ms. Theresa Long and a second by Mr. Alan Hubble.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.n. Approve the NTI Application for the 2018-29 School Year
Actions Taken

Order #170. - Motion Passed:  Approve the NTI Application for the 2018-29 School Year passed with a motion by Mr. Marvin Wilson and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.o. Approve Partnership with Garrard County Schools to Fund a Health Services Instructor at Garrard County Area Technology Center to Provide Lincoln County Students an Additional Opportunity to Obtain CNA Certification.
Actions Taken

Order #171. - Motion Passed:  Approve Partnership with Garrard County Schools to Fund a Health Services Instructor at Garrard County Area Technology Center to Provide Lincoln County Students an Additional Opportunity to Obtain CNA Certification passed with a motion by Mr. Marvin Wilson and a second by Ms. Yolanda Smith.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.p. Approve the Purchase of Two (2) Copy Machines and Enter into a Five (5) Year Full Maintenance Contract
Actions Taken

Order #172. - Motion Passed:  Approve the Purchase of Two (2) Copy Machines and Enter into a Five (5) Year Full Maintenance Contract passed with a motion by Mr. Marvin Wilson and a second by Ms. Theresa Long.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.q. Approve the Hire of Lincoln County Employees, Peer Tutors, and Community Members to Work in the 21st CCLC After-School Program
Actions Taken

Order #173. - Motion Passed:  Approve the Hire of Lincoln County Employees, Peer Tutors, and Community Members to Work in the 21st CCLC After-School Program passed with a motion by Ms. Yolanda Smith and a second by Ms. Theresa Long.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.r. Approve Participation in the Summer School Feeding Program and Hire Cooks to Work in the Program
Actions Taken

Order #174. - Motion Passed:  Approve Participation in the Summer School Feeding Program and Hire Cooks to Work in the Program passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
7.s. Approve Funding for 50% of the Cost for Seven (7) Students to Attend the HOSA International Leadership Conference in Dallas, TX in June 2018
Actions Taken

Order #175. - Motion Passed:  Approve Funding for 50% of the Cost for Seven (7) Students to Attend the HOSA International Leadership Conference in Dallas, TX in June 2018 passed with a motion by Ms. Theresa Long and a second by Mr. Marvin Wilson.

Member Votes
Mr. Tom Blankenship Yes
Mr. Alan Hubble Yes
Ms. Theresa Long Yes
Ms. Yolanda Smith Yes
Mr. Marvin Wilson Yes
8. Adjourn