Lincoln County
March 09, 2017 5:30 PM
Regular Meeting
1. Welcome & Recognition: All-State Music Students
Rationale

Recognition is prior to the meeting and begins at 5:00 PM

2. Call To Order
3. Set the Meeting Agenda
4. Superintendent and Staff Reports
4.a. Monthly Personnel Action Report
4.b. Report on Superintendent's Non-Contract and Out-of-District Days
4.c. Monthly SBDM Meeting Agendas and Minutes from Schools
4.d. Monthly Attendance Percentages
4.e. Student Welfare and Wellness Summary
4.f. Early Childhood Communication: March Newsletter; Policy Council Minutes; Head Start Updates; February Program Information Report.
4.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4.h. Healthy Kids Clinic Presentation
5. Consent Agenda
5.a. Approve minutes of the February 9, 2017 Regular Meeting
5.b. Approve purchases over $20,000
Rationale

  • U.S. Bank, 2014 Bond Series (Refunded 2010 Energy Conservation Bonds) $249,122.50
  • U.S. Bank, 2009 bond Series (1999-2000 Bonds Refunded Energy Conservation Bonds) $9,488.84U.S.
  • Bank, 2012 Bond Series (Roofing Project) $56,915.00

5.c. Approve the Superintendent's travel
5.d. Approve Leave Requests
Rationale

  • Medical leave for LCHS certified staff beginning Jan 23, 2017 until Feb 10, 2017
  • Maternity leave for LCMS certified staff beginning Feb 28, 2017 until Apr 14, 2017
  • Medical leave for transportation staff beginning Feb 16, 2017 through the end of the 2016-17 school year
  • Maternity leave for Hustonville certified staff beginning April 10, 2017 through the end of the 2016-17 school year
  • Maternity leave for LCMS certified staff beginning April 10, 2017 until May 22, 2017 or until released by a doctor

5.e. Approve Facility Requests
Rationale

  • Use of the Stuart Underwood Auditorium by Steppin Out Studio of Dance on May 26 & 27, 2017 -proof of insurance provided

5.f. Field Trip Request
Rationale

  • Crab Orchard 5th grade students to KY History Museum on March 7, 2017 & Pine Mountain on April 17-19, 2017
  • LCHS Lady Patriot Basketball Team to the State Tournament on March 10, 2017
  • Waynesburg & Stanford Archery Teams to State NASP Tournament on March 31 or April 1, 2017
  • Head Start staff trip to attend ChildPlus training on April 5-7, 2017
  • Food Service Coordinator trip to attend Mosaic User Training on April 20-21, 2017
  • LCMS student group to Environmental Science Camp on April 27-28, 2017
  • LCHS FFA Students to FFA Competitions on March 16, 2017 and March 30, 2017

5.g. Accept Donations
Rationale

  • Donation of $1,000 from Unite for Stanford Archery Team
  • Donation of $1,000 from Nancy Hill for LCHS band needs
  • Donation of $100 from Wanda Elkins for SES Academic Team
  • Donation of $4,500 from Yvonne Caudill for Waynesburg Elem with no stipulations

5.h. Approve Fundraising Activities
Rationale

  • Read-a-thon at McKinney Elem
  • Peel to Save Cards and Flowers at Stanford Elem
  • Amish Recipe products and T-shirts at LCHS
  • Candleberry candles, candy, and donuts for ELL program

5.i. Permission to Apply For and Implement Grants
Rationale

Computer Science Grant - Pam Hart

SNAP Grant - Jackie Risden-Smith

Accept and Implement a Read to Achieve grant at Waynesburg Elem

6. Action Items
6.a. Hear Architect and Construction Manager Manager's Progress Report on Stanford Early Childhood Center Addition. Approve Pay Applications for Alliance Pay Appl. #5; Trace Creek Pay Appl. #5 and Arrow Pay Appl. # 4
6.b. Review and Approve the BG-2, BG-3, the Contract Documents to be Submitted to KDE for the Crab Orchard Elementary Fence Replacement,and Capital Funds Request for the Crab Orchard Fence and the Waynesburg Bus Canopy Projects
6.c. Review and Approve Administrative Policy .1.421 AP .1 Public Participation Procedures
6.d. Approve the Formation of an AdHoc Committee To Discuss Fort Logan School Facilities
6.e. Grant Permission to Advertise for Bids to Complete the Repaving Project at Lincoln County High School
6.f. Approve Agreement with Happy Feet Equals Learning Feet, Inc.
6.g. Approve the FY2017 Head Start and Early Head Start Grant Applications, Budgets, and Supporting Documents Approve the 2017-2018 Eligibility Selection Criteria for Head Start and Early Head Start
6.h. Approve Hire of a Temporary, Part-Time EL Teacher for Summer Program to be Paid with Title 1 Funds
6.i. Approve Carryover of the Remaining Funds Allocated for Textbooks/Instructional Materials
6.j. Declare as Surplus Eight Fully Depreciated Buses (as listed) and Enter into a Sales Agreement with KISTA
Rationale

Bus numbers:

  • 971, 972, 974, 981, 985, 992, 994, and 995
    • three units are 1997 models
      • two are 1998 models
      • three are 1999 models

6.k. Grant Permission to Bid for Pest Control Services
6.l. Approve Renewing Contracts for the 2017-18 School Year with Johnson's Mowing, America Fire, Jeff Woodall and Republic Services of KY, LLC.
6.m. Approve Renewing the Contracts with Lifetouch, C & N Vending, and Pepsi for the 2017-18 School Year
6.n. Hear Agent of Record Update and Information
6.o. Accept Agent of Record for: Student Insurance, Workers' Compensation Insurance, General Liability, Property, Fleet, Educators, Umbrella, and Cyber Security
6.p. Approve the Use of Trained Volunteers and Mentors in All Lincoln County Schools to Mentor Identified Students
6.q. Approve the Revised Administrative Procedure, 03.4 AP .2 Request to Fill Long-Term Temporary Vacancy
6.r. Approve the Contract with Healthy Kids Clinic to Provide School Health Services
6.s. Approve Revised Job Descriptions
7. Adjourn