Lincoln County
November 10, 2016 5:30 PM
Regular Board Meeting
Return
1. Welcome
2. Call To Order
3. Set the Meeting Agenda
4. Superintendent and Staff Reports
4.a. Monthly Personnel Action Report
4.b. Report on Superintendent's Non-Contract and Out-of-District Days
4.c. Monthly SBDM Meeting Agendas and Minutes from Schools
4.d. Monthly Attendance Percentages
4.e. Monthly Drills Reports
4.f. Early Childhood Communication: October Newsletter; Policy Council Minutes; Head Start Updates; September Program Information Report; October Policy Council Packet;
4.g. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
4.h. GEAR UP Presentation
Rationale

A brief presentation on the progress and updates to the GEAR UP program.

5. Consent Agenda
5.a. Approve Board Minutes
Rationale

Approve the minutes from the October 4, 2016 Special-Called Meeting

5.b. Approve the Superintendent's Travel
5.c. Approve Leave Requests
Rationale

  1. Grant maternity leave for LCHS certified staff beginning Feb. 18 through April 10, 2017
  2. Grant medical leave for LCHS classified staff beginning Oct. 4 through Oct 14, 2016
  3. Grant medical leave for Stanford Elem. certified staff beginning Oct. 10 through Dec. 31, 2016

5.d. Approve Facility Requests
Rationale

  1. Approve facility request for Central Kentucky Sparx to us gym at LCHS, LCMS, and Stanford Elem for basketball games on Nov. 11-13, 2016; March 31- April 2, 2017; April 19-21, 2017; and April 28-30, 2017. Insurance pending
  2. Approve facility request for Bluegrass Smash Volleyball cub to use gym at LCMS and McGuffey Sixth Grade Center on Nov. 2016-May 2017.Insurance provided
  3. Approve facility request for Lincoln Co. EMS to use LCHS Auditorium for Rural Healthcare Training Weekend on Feb. 18-19, 2016. Insurance provided

5.e. Approve Field Trip Requests
Rationale

  1. Approve request for staff (as listed) at Crab Orchard Elem. to attend the Ron Clark Academy in Atlanta, GA on Nov. 10-11, 2016 and March 9-10, 2017, to be paid with  Teacher Impact Grant Funds
  2. Approve overnight trip for LCHS band members to the Uni. of the Cumberlands on Nov. 20-22, 2016
  3. Approve overnight  trip for LCHS FFA students to Murray State Uni. for competition on Nov. 15-16, 2016
  4. Approve the overnight trip for LCHS KUNA member to attend the  a conference in Louisville on Dec. 4-6, 2016.

5.f. Approve Fundraisers
Rationale

  1. Approve fundraising activity of Spirit Wear, Wizards Basketball Game, and Prince and Princess Dance to benefit Hustonville Elem Students
  2. Approve fundraising activity of sale of vinyl stickers to benefit Stanford Elem. archery students
  3. Approve fundraising activity of fruit and Country Farms beef sticks through November 2016

5.g. Permission to Apply and Implement Grants
Rationale

  1. Permission to apply and, if awarded, implement three 21st Century Community Learning Center grants

5.h. Accept Donations
Rationale

  1. Accept the donation of $250 from Dustin Summers for the purchase of Chrome Books at Hustonville Elem.

6. Action Items
6.a. Hear Architect and Construction Manager's Progress Report for the Stanford Early Childhood Center Addition and Approve Trace Creek's Pay Application #1 and Alliance Corp. Pay Application #1
6.b. Review the KSBA 2016 Interim Procedure Update
Rationale

  1. TRANSPORTATION 06.31 AP.1 Eligibility for Transportation
  2. STUDENTS 09.11 AP.21 Homeless Youth and Foster Children Attendance Zones
  3. STUDENTS 09.12 AP.1 Student Enrollment and Homeless/Immigration Status
  4. STUDENTS 09.121 AP.1 Entrance Age

6.c. First Reading of Board Policy 03.125 Expense Reimbursement
6.d. Selection of Board Representative to serve on the Budget Committee
6.e. Selection of Community Members For Local Planning Committee
Rationale

The board had originally approved the following individuals as Community Leaders on the Local Planning Committee:

1) Hal Akers

2) Vance Mitchell

3) Jim Alford

It was later discovered that an advertisement must be placed in the local newspaper seeking individuals to serve as Community Leaders on the committee. 

No one contacted the superintendent to serve as Community Leaders by the deadline.

 

6.f. Approve the purchase and lease agreement with Danville Office Equipment for a copier for Stanford Elementary.
6.g. Approve purchase and lease agreement with Danville Office Equipment for the purchase of a copier for Highland Elem.
6.h. Accept bids received to purchase a digital two-way radio system from bidding vendor and declare used Analog system as surplus equipment.
6.i. Approve the hire of LCHS juniors/seniors or co-op students to provide support for GEAR UP students performing below standard.
6.j. Approve the submission of a Shortened School Day/Week Waiver for students (as listed)
6.k. Grant permission to begin a swim team at LCHS with extra duty pay of $1,000 for the head coach
6.l. Declare the 1996 Jeep Cherokee as surplus and take closed bids
6.m. Accept bid on old technology trailer that has been declared as surplus
6.n. Review the Audit Report and Audit Results for the 2015-16 school year
6.o. Accept and Escrow the KETS FY2017 first offer of assistance in the amount of $30,481 up to three years
6.p. Approve the 2017-18 School Calendar
6.q. Approve the MOU with Big Smiles and the MOU with Cumberland Family Medical Center to provide dental services to students
6.r. Approve the Master Schedules
6.s. Approve replacement of metal awning at Waynesburg Elem. and the completion of the black iron fence at Crab Orchard Elem. Approve Superintendent to hire an architect for the projects.
7. Adjourn