Sebastian Elementary School
September 09, 2026 4:00 PM ET (3:00 CT)
SES Special Called SBDM Meeting
1. Meeting Called to Order
Discussion

Meeting was called to order by Mr. Hall at 5:00 PM.

2. Approval of Agenda
Actions Taken

Motion Passed:  Approval of agenda passed with a motion by Ms. Julie Hollon and a second by Mrs. Vicie Pelfrey and the consensus of the council.

3. Per KRS 61.89 (f) Consider Approval of entering into closed session to discuss personnel matters related to the hiring of an academic coach, a basketball coach, and instructional assistant substitutes
Actions Taken

Motion Passed:   passed with a motion by Ms. Sharon Hall and a second by Ms. Julie Hollon and the consensus of the council.

4. Consider Approval of Resuming Open Session
Actions Taken

Motion Passed:   passed with a motion by Ms. Sharon Hall and a second by Mrs. Crystal McKnight and the consensus of the council.

5. Actions resulting from Closed Session
Discussion

The committee interviewed candidates for basketball coach, academic coach and classified/certified substitute positions.  


Vicie White had to leave after the coach interviews.  

6. Consider Approval of the Minutes from 8-11-26
Actions Taken

Motion Passed:   passed with a motion by Ms. Julie Hollon and a second by Mrs. Deana Spencer and the consensus of the council.

7. Good News Report
7.1. Parent/Teacher Conferences
7.2. Grandparents Parade
Discussion

Friday at 9:30am

7.3. High Attendance Day is 9-9-26
8. Public Comment
Discussion

No comments

9. Student Achievement Report/Data
Discussion

MAP data was reviewed by the committee.  

9.1. Review of MAP Data (Tiers/Novice, Apprentice, Proficient, and Distinguished Students
10. School Improvement Planning
Discussion

The school improvement plan was reviewed and discussed.  

10.1. Consider Approval of the Safety Report
Actions Taken

Motion Passed:   passed with a motion by Ms. Sharon Hall and a second by Ms. Julie Hollon and the consensus of the council.

Discussion


10.2. Consider Approval of the Executive Summary for Schools
Actions Taken

Motion Passed:   passed with a motion by Ms. Julie Hollon and a second by Mrs. Crystal McKnight and the consensus of the council.

11. Review Budget - Instructional Money and School Accounts
11.1. SBDM Funds
Discussion

The committee reviewed the SBDM funds.  

11.2. District Activity Funds
Discussion

The committee reviewed the district activity funds.  

11.3. School Activity Funds
Discussion

The committee reviewed the school activity funds.  

12. Fundraiser Requests
Actions Taken

Motion Passed:  Academic team- sell Country meats (beef sticks) Academic Team- Sell Candles Academic Team- Sell Old Kentucky Chocolates Academic Team- Sell Rada Knives Money will be used for a field trip. passed with a motion by Ms. Julie Hollon and a second by Mrs. Deana Spencer and the consensus of the council.

Discussion

White Cheer Team Calendar Fundraiser to pay for Choreographer that was used for competition.  


Kona Ice Fundraiser - School Wide Fundraiser 



13. Bylaw or Policy Review/Readings/Adoption
13.1. Review and/or Consider a first reading of changes to the Enhancing Student Achievement Policy
13.2. Review and/or Consider a first reading of changes to the Alignment with State Standards Policy
14. Approval to Adjourn Meeting
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Sharon Hall and a second by Ms. Julie Hollon and the consensus of the council.