1.
Call to Order
Board Chair Joanna Hinton called the meeting to order at 6 p.m.
2.
Pledge of Allegiance and a Moment of Silence
3.
Agenda Adopted
The adoption of agenda
Order #412 - Motion Passed: The adoption of agenda was approved with the following changes: delete action items 11.D, 11.E. and 11.F and add action item 11.Q. an agreement with the City of Hodgenville to place a temporary easement on district property passed with a motion by Price Smith and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
4.
Election of Board Chair (new Board Chair presides over the rest of the meeting)
With a recommendation by and a second by , is elected by as the new board chair.
Order #413 - Motion Passed: A recommendation to elect Price Smith as the new board chair passed with a motion by Ashley Reding and a second by Dawn Conner.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
5.
Election of Vice chair
With a recommendation by and a second by , is elected by as the new board chair.
Order #414 - Motion Passed: A recommendation to elect Farrah Pruitt as the board vice chair passed with a motion by Joanna Hinton and a second by Dawn Conner.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
6.
Awards and Recognitions
7.
Personnel
CERTIFIED RESIGNATIONS
Laura Kudrna - HES - Elementary Teacher
Valerie Whitlock - LCMS - Science Teacher
SUBSTITUTES
Shannon Keen - DIST
Janella Sanders - DIST
TRANSFERS
Linda Miracle - DIST - Sub to ALES - P.T. Intervention
8.
Communications
- Audience Comments
- Board Comments / Updates
9.
Reports
- ALES Proficiency Report
- Communications Report - Caleb Phelps
- Attendance Report - Eric Allen
- Strategic Planning Report - Amanda Reed
- Superintendent's Activities & Comments
- SBDM Reports LCHS LCMS HES ALES
10.
Consent Agenda
Approval of Consent Agenda
Order #415 - Motion Passed: Approval of Consent Agenda passed with a motion by Farrah Pruitt and a second by Ashley Reding.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
10.A.
Minutes of the Previous Meeting
10.B.
Claims as Presented
10.C.
Treasurer’s Report (KC / GF / LCSNP /MUNIS Balance Sheet / Budget Report /Monthly Report / Year to Date Budget Report)
10.D.
Fundraising Requests
10.E.
Field Trip Requests
11.
Action Agenda
11.A.
Geotechnical Survey - CHAMP Project
Consideration to approve Invoice #4989 from Solid Ground for the geotechnical report for LaRue Co. HS Athletic Upgrades. RTA has reviewed this invoice and found it to be fair and reasonable. Invoice is attached.
The approval to pay invoice #4989 from Solid Ground for the geotechnical report for the CHAMP project as presented
Order #416 - Motion Passed: The approval to pay invoice #4989 from Solid Ground for the geotechnical report for the CHAMP project as presented passed with a motion by Joanna Hinton and a second by Dawn Conner.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.B.
Approval of the BG3 - CHAMP Project
Consideration to approve the BG-3. Document forthcoming
The approval of the BG3 for the LaRue County CHAMP Project as presented
Order #417 - Motion Passed: The approval of the BG3 for the LaRue County CHAMP Project as presented passed with a motion by Joanna Hinton and a second by Ashley Reding.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.C.
CHAMP Project Construction Documents and Advertisement for Bidding
Consideration to approve the Construction Documents and approval to advertise bidding for the LaRue County High School Athletic Upgrades Project. Documents forthcoming.
The approval of the Construction Documents and Advertisement for Bidding for the LaRue County CHAMP project as presented
Order #418 - Motion Passed: The approval of the Construction Documents and Advertisement for Bidding for the LaRue County CHAMP project as presented passed with a motion by Farrah Pruitt and a second by Dawn Conner.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.D.
Approval of Multipurpose Practice Field Renovation
Approve the renovation to the multipurpose practice field to include leveling of field with top soil (from old field), updating current irrigation system, seeding, moving and installing the current scoreboard from the football field to the multipurpose field (including adding electricity), adding benches/seating, and various other equipment.
Approve the renovation to begin once the CHAMP project begins. It is estimated renovation will take a minimum of six months, fields will not be useable (at a minimum) until fall 2024.
The approval of the renovation and estimated timeline of the multipurpose practice field.
11.E.
Consideration and Approval of BG1 for the LaRue County High School Restroom Renovation Project
Consideration to approve the BG-1 for the LaRue County High School restroom renovation project. Document forthcoming.
The approval of the BG1 for the LaRue County High School restroom renovation project as presented
11.F.
Owner-Architect Agreement for LaRue County High School Restroom Upgrade Project
Attached is the Owner-Architect Agreement between LaRue County Schools and RossTarrant Architects, Inc for the LaRue County High School Restroom Upgrade Project.
The approval of the Owner-Architect Agreement between LaRue County Schools and RossTarrant Architects, Inc for the LaRue County High School Restroom Upgrade Project
11.G.
Consideration and Approval of Pay Application #6 for the LaRue County HS and MS ARP ESSER Misc. Interior Upgrades Project, BG#22-323
Pay App #6, please consider the attached pay application from BCD Inc. in the amount of $2,578.40. Pay Application #6 is attached for your reference.
The approval of Pay Application #6 for the HS and MS Interior Upgrades Project, BG#22-323 for $2,578.40 as presented
Order #419 - Motion Passed: The approval of Pay Application #6 for the HS and MS Interior Upgrades Project, BG#22-323 for $2,578.40 as presented passed with a motion by Joanna Hinton and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.H.
Approval of Partnership with Special Olympics Kentucky
Special Olympics-Kentucky allows schools to apply to become a Unified Champion School, which provides them access to materials and support from the Special Olympics to create Inclusive Youth Leadership clubs, Whole School Engagement events, and Unified Sports Teams (both competitive and recreational). In order to receive support from the Special Olympics organization, we must sign a formal expression of our school’s commitment to inclusion, acceptance and respect of all students through the implementation of the Unified Champion Schools strategy. During our first year of partnership, we would focus only on Inclusive Youth Leadership (using the existing BOSS Club structure) and Whole School Engagement events (such as our Inclusion Month activities in April) at both LCMS and LCHS
An example of the youth leadership training: https://www.youtube.com/watch?v=N2EeFyKM87g
The approval of the partnership with Special Olympics Kentucky to become a Unified Champion School at both LCMS and LCHS
Order #420 - Motion Passed: The approval of the partnership with Special Olympics Kentucky to become a Unified Champion School at both LCMS and LCHS passed with a motion by Farrah Pruitt and a second by Ashley Reding.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.I.
Request for Proposal - Food Service
Approve sending out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School.
We must send out for bid the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School in order to comply with Federal Regulations regarding items purchased with School Nutrition Funds.
The approval to send out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School
Order #421 - Motion Passed: The approval to send out the Request for Proposal for new cafeteria tables for Preschool on College Street and LaRue County Middle School passed with a motion by Dawn Conner and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.J.
Calendar Amendment
School was cancelled January 16 and 17.
February 16 and March 15 are designated make-up days on the instructional calendar.
February 16 is a flexible Teacher Work Day on the original calendar, it can be moved to March 18 which was originally a "Break/Dismissal Day."
The approval to amend the 23-24 school calendar to use February 16th and March 15th as make-up days for school cancellations on January 16th and 17th, and move the Teacher Work Day on February 16 to March 18.
Order #422 - Motion Passed: The approval to amend the 23-24 school calendar to use February 16th and March 15th as make-up days for school cancellations on January 16th and 17th, and move the Teacher Work Day on February 16 to March 18. passed with a motion by Ashley Reding and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.K.
Approval of Superintendent Search Services Contract with KSBA
Approve the Superintendent Search Services Contract with KSBA as presented.
The approval of the Superintendent Search Services Contract with KSBA as presented
Order #423 - Motion Passed: The approval of the Superintendent Search Services Contract with KSBA as presented passed with a motion by Dawn Conner and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.L.
Bus Purchase
The District will purchase one bus for FY 2024. One standard, 75-passenger, PAX Diesel. See page four attached for details.
The approval to purchase one standard, 75-passenger, PAX Diesel
Order #424 - Motion Passed: The approval to purchase one standard, 75-passenger, PAX Diesel passed with a motion by Farrah Pruitt and a second by Dawn Conner.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.M.
Upgrading Student Activity Funds (School Funds) Software
Requesting the District upgrade the Student Activity Funds (School Funds managed by Redbook) from EPES to Student Cash Funds by KEV Schools Solutions.
Highlights of this software:
- this software directly integrates with Infinite Campus and MUNIS (current software does not have that capability)
- the District will be able to accept credit card payments
- moves processes, documentation, and workflow online
- over 30 Kentucky schools districts moved from EPES to School Cash Funds in FY2023
Attached is detail outline of the software and the contract.
Approve the software contract with School Cash Funds as presented.
Order #425 - Motion Passed: Approve the software contract with School Cash Funds as presented. passed with a motion by Ashley Reding and a second by Joanna Hinton.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.N.
SFCC Offer of Assistance
The School Facilities Construction Commission (SFCC) is making an Offer of Assistance in the amount of $24,453 annual debt service on bonds to be sold for proposed construction or major renovation of facilities outlined in our most current approved facility plan. This offer will add about $300,000 - $350,000 of bonding potential. This offer will be available for bonding on a Priority 1 or 2 project beginning July 1, 2024. The offers are called the 2022 Offers because the General Assembly authorized the total offer amount during the 2022-24 legislative session.
Acceptance of this Offer of Assistance commits the school district to adhere to the Statutes and Regulations governing this program. No bonds may be sold prior to June 30, 2024. Fund balances remaining in FY23 have been transferred to the SFCC escrow accounts. The amounts transferred were as follows:
Capital Outlay Funds: $4,011.00
Building Funds: $2,753.00
The approval of the SFCC offer of assistance
Order #426 - Motion Passed: The approval of the SFCC offer of assistance passed with a motion by Farrah Pruitt and a second by Joanna Hinton.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.O.
Capital Funds Request
For Fiscal Year 2024, the District has funds available in Capital Outlay and Building Funds after debt service payments. See attached Capital Fund Request (CFR) for details as to how the funds are being budgeted.
The approval of the initial Capital Fund Request for FY 2024
Order #427 - Motion Passed: The approval of the initial Capital Fund Request for FY 2024 passed with a motion by Joanna Hinton and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.P.
FY 2025 DRAFT Budget Approval
DRAFT budget for FY2025
NOTE: this is a preliminary budget, many items can and will change between now and the Tentative Budget. FY2024 is a budget session for the general assembly, potential changing many items for FY2025. Salary schedules and allocations will be presented in February.
The approval of the DRAFT budget for Fiscal Year 2025
Order #428 - Motion Passed: The approval of the DRAFT budget for Fiscal Year 2025 passed with a motion by Ashley Reding and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
11.Q.
Agreement with the City of Hodgenville to grant a temporary easement on ALES property
Agreement with the City of Hodgenville to grant a temporary easement on ALES property to run a sewer line.
The approval to enter into an agreement with the City of Hodgenville to grant a temporary easement to cross property, ALES sewer lift station, to run a sewer line to a residence
Order #429 - Motion Passed: The approval to enter into an agreement with the City of Hodgenville to grant a temporary easement to cross property, ALES sewer lift station, to run a sewer line to a residence passed with a motion by Ashley Reding and a second by Farrah Pruitt.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
12.
Adjournment
The adjournment of this meeting of the LaRue County Board of Education
Order #430 - Motion Passed: The adjournment of this meeting of the LaRue County Board of Education passed with a motion by Farrah Pruitt and a second by Joanna Hinton.
Dawn Conner
|
Yes
|
Joanna Hinton
|
Yes
|
Farrah Pruitt
|
Yes
|
Ashley Reding
|
Yes
|
Price Smith
|
Yes
|
|