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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
Order #2024-106 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the September 3, 2024, recognitions. The recommendations passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
III.A.
Recognition of 2025 and 2024 Kentucky Teacher Achievement Award Winners
Congratulations to JCPS teacher Angela Hardin on being named a 2025 Kentucky Teacher Achievement Award winner and finalist for the 2025 Kentucky Teacher of the Year award.
Ms. Hardin teaches kindergarten through third grade students at Peace Academy, an on-site school for children admitted to UofL Health Peace Hospital who have often endured abuse and neglect.
Congratulations also to four JCPS educators who were 2024 Kentucky Teacher Achievement Award winners.
Breckinridge Metropolitan High School Teacher Kumar Rashad was named the 2024 High School Teacher of the Year. Rashad was one of 22 teachers statewide selected as 2024 Kentucky Teacher Achievement Award winners, including three other JCPS teachers:
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Justin Moreschi (Klondike Lane Elementary School)
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Brittany Ritter (Lincoln Elementary Performing Arts School)
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Ryan Davis (Waggener High School)
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Angela Hardin, Kumar Rashad, Justin Moreschi, Brittany Ritter, and Ryan Davis for being named Kentucky Teacher Achievement Award winners.
III.B.
Recognition of Two of the Newest Department of Criminal Justice Training Graduates From the JCPS Police Department
JCPS would like to recognize the District’s two newest Criminal Justice Training graduates From the JCPS Police Department, Officer Brian Richardson and Officer Jeremy Nichols.
Officer Richardson and Officer Nichols completed the Kentucky Department of Criminal Justice and Kentucky Law Enforcement Council Peace Officer Professionals training and testing this summer. This included a physical fitness test, written testing, polygraph testing, and an extensive background investigation.
While in the academy, both officers completed more than 800 hours of law enforcement training, and both finished in the top 10 in academic testing. Officer Richardson was also the top student in his class in academics, finishing with a 94.9 average score on all testing, besting more than 20 other peers in his academy class from across Kentucky.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Officer Brian Richardson and Officer Jeremy Nichols as the District’s two newest police officers.
III.C.
Recognition of Price Elementary Student Eriane Richie for Winning Gold at the 2024 Amateur Athletic Union (AAU) Junior Olympic Games
After a stunning performance at the Junior Olympics this summer, a Price Elementary School student can now call herself the fastest eight-year-old in the nation. Third grader Eriane Richie won gold in the Girls 8-and-Under 100-Meter Dash at the 2024 AAU Junior Olympic Games in Greensboro, North Carolina in August. She also competed in the Girls 8-and-Under 200-Meter Dash.
Eriane began competitive running at the age of five after her mom saw her talent shine in friendly races with neighbors—with frequent triumphs over local children. Eriane said she looks up to Olympic medalist Sha'Carri Richardson, and her goal is to one day be a part of Team USA.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Price Elementary Student Eriane Richie for winning the gold medal at the 2024 Amateur Athletic Union (AAU) Junior Olympic Games.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the September 3, 2024 agenda.
Order #2024-107 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the September 3, 2024 agenda. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Gail Logan Strange.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 20, 2024, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 20, 2024, meeting.
Order #2024-108 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 20, 2024, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VI.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VII.
Student Outcomes-Focused Governance Update
VIII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
IX.
Action Items
IX.A.
Recommendation for Approval of Tax Rates for Fiscal Year 2024-25
In compliance with KRS 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2024, through June 30, 2025.
The estimated gross revenue generated by the 73.5 cents real property rate and the 73.5 cents personal property rate is $750,665,321. Of this amount, $54,911,745 will be allocated to the Building Fund for capital projects and debt payment on bond issues. The balance, $695,753,576, will be allocated to the General Fund to pay for educational services and operations.
The General Fund tax rate levied in fiscal year 2023-24 was 76.0 cents on real property and 76.8 cents on personal property.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 73.5 cents per $100 assessed value on real property and 73.5 cents per $100 assessed value on personal property for Fiscal Year 2024-25.
Order #2024-109 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the General Fund Tax Rate of 73.5 cents per $100 assessed value on real property and 73.5 cents per $100 assessed value on personal property for Fiscal Year 2024-25. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
IX.B.
Revisions to the District Racial Equity Policy for First Reading
Board Policy 09.131 – District Racial Equity Policy was first adopted by the Board on May 8, 2018. After six years of intentional implementation across all schools and departments in the District, during the past year the Diversity, Equity, and Poverty (DEP) Division undertook a comprehensive review of the policy.
DEP met with and received input for the following stakeholder groups:
- Diversity, Equity, and Poverty Division
- Schools Division (Chief of Schools, Zone Leaders)
- Academics Division (Assistant Superintendents, Executive Administrators)
- Accountability, Research, and Systems Improvement Division
- Principals (Twelve principals invited to participate; two per zone; all six zones represented)
- Advisory Council for Racial Equity (Teachers, Community Members, Parents, Retired Administrator)
- Central Office Executive Administrators (All divisions invited to participate)
Submitted by: Dr. John Marshall
Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policy 09.131 – District Racial Equity Policy for first submission and reading.
Order #2024-110 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policy 09.131 – District Racial Equity Policy for first submission and reading. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
X.
Information Items
XI.
Consent Calendar
Order #2024-111 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the September 3, 2024, Consent Calendar. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
XI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XI.D.
Recommendation for Approval of Field Trip Requests and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on September 3, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
XI.E.
Recommendation for Approval of Project and Assignment of Architect/Engineer for New Middle School – West Louisville (Hudson MS)
This project will consist of building a new 1,000 student capacity middle school in West Louisville to accommodate the new student assignment plan at a site being donated to the district by Molina Healthcare.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The BG-1 will be submitted at a later meeting.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Schmidt Associates, Inc. as the architect/engineer for the New Middle School – West Louisville (Hudson MS).
XI.F.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 form for Partial Window Replacement at Fern Creek High School
This project will consist of replacing the failing windows in the 1970’s addition with new aluminum frame windows with thermally insulated glazing and operable vents.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Window Replacement at Fern Creek High School, for an estimated project cost for $597,630.
XI.G.
Recommendation for Approval of Contract Completions and BG-4 Forms
XI.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Gym Floor Replacement at Crosby Middle School
On December 13, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-257.
On January 23, 2024, the Board approved awarding a contract to Martin Flooring Company, Inc. as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Flooring Company, Inc. for Gym Floor Replacement at Crosby Middle School for a total construction cost of $163,690.
XI.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for New Elementary School – Newburg Area at Indian Trail Elementary School
On August 27, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 20-039.
On September 29, 2020, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for New Elementary School – Newburg Area at Indian Trail Elementary School for a total construction cost of $17,334,911.33.
XI.G.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Parking Lot at Portland Elementary School
On April 25, 2023, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 23-437.
On December 5, 2023, the Board approved awarding a contract to Louisville Paving Company, Inc. as the low bidder.
Mindel Scott has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Louisville Paving Company, Inc. for Parking Lot at Portland Elementary School for a total construction cost of $142,807.09.
XI.H.
Recommendation for Approval of Project Closeout and BG-5 Form for Food Service Phase 41 at Various Schools
On July 23, 2024, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Food Service Phase 41 at Various Schools.
XI.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XI.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XI.K.
Recommendation for Approval of Bid Tabulations, Contract Renewal, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewal, and amendments.
XI.L.
Acceptance of Orders of the Treasurer
XI.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 29, 2024 through August 11, 2024.
XI.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 29, 2024 through August 11, 2024.
XI.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 29, 2024, through August 11, 2024.
XI.M.
Acceptance of Donations, Grants, and Funding
XI.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 3, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $59,464.63 to be used as stated in the attachment.
XI.M.2.
Acceptance of FY25 Title I School Improvement Funds – Cohort 6 from the Kentucky Department of Education
School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make sub-grants to local educational agencies (LEAs) that demonstrate the need and the commitment to use the funds to provide adequate resources to raise students' achievement in Targeted Support and Improvement (TSI) schools.
Funds were awarded to the District from July 1, 2024, through September 30, 2026. The Title I and corresponding Zone Assistant Superintendent offices will manage these funds to support TSI schools.
Grant funds will pay for staff, supplies, materials, instructional resources, and professional development.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept FY25 Title I, Part A, Section 1003(a) School Improvement Funds – Cohort 6 totaling $3,035,479 from the Kentucky Department of Education.
XI.M.3.
Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness for State Local Area Vocational Education Center (LAVEC) Grant
This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:
- Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, Waggener
- Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
- Georgia Chaffee Teenage Parent Programs (TAPP)
Funds are used for the following expenses:
- Teacher professional development
- Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID19)
- Career and Technical Student Organization Advisor registration and travel (restricted during COVID19)
- Career and Technical Student Organization travel costs for students
- Technology and software
- Equipment to meet industry standards
- Consumable and non-consumable instructional enhancements to the career pathway curricular experiences for the students
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends that the Board of Education accept Corrected Perkins Carry Forward funding for $9,204,606 from the Kentucky Department of Education for The Office of Transition Readiness – LAVEC Grant and authorized the superintendent sign the attached agreement.
XI.N.
Recommendation for Approval of Agreements
XI.N.1.
Recommendation for Approval of Memorandum of Agreement with Catholic Charities of Louisville
The Kentucky Office of Refugees (KOR) within Catholic Charities provides funding to the District that is used to provide summer programming for eligible refugee students. Catholic Charities, with the District, will implement a summer program for eligible refugee students. Catholic Charities will recruit students and provide space for the program. The District will provide ELD/ESL teachers and bi-lingual instructors for the
program and curricular and instructional materials and resources for students and staff. This project aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Catholic Charities of Louisville and authorize the superintendent to sign the same.
XI.N.2.
Recommendation for Approval of Contract Modification with the Kentucky Department of Education for the Release of JCPS Employees
The Kentucky Department of Education has requested this contract modification for the following JCPS employees:
Kristen Thomas - Edu Recover Leader
Submitted by: Cynthia Grohmann
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.
XI.N.3.
Recommendation for Approval of the Amendment with Magnet Schools of America
The attached Amendment will increase the amount by $100,000 to allow Magnet Schools of America to provide additional services and to extend the Contract Term. The additional amount is supported by the Magnet Schools Assistance Program grant.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment with Magnet Schools of America and authorize the superintendent to sign the same.
XI.N.4.
Recommendation for Approval of Amendment to Project Lead the Way Data Privacy Agreement
The attached Amendment modifies the scope of services to specify program equipment purchases under Exhibit F, Section 7 Equipment used in the PTLW Program to read, "PTLW provides guidance on the PLTW website that includes details on equipment, supplies, and other items (collectively referred to as "equipment") that are required to implement the Program. In some instances, the curriculum requires the use of specific equipment (including software). Equipment available for purchase from PLTW meets program specifications and adequately support the Program" All other provisions of the original Data Privacy Agreement effective December 14, 2022, will remain the same.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Agreement with Project Lead the Way and authorize the superintendent to sign same.
XI.N.5.
Recommendation for Approval of Memorandum of Agreement with Seven Counties Services, Inc.
The Exceptional Child Education (ECE) Department proposes to collaborate with Seven Counties’ Work Matters Program to offer Pre-Employment Transition Services (Pre-ETS) to qualifying ECE students ages 14-21. Pre-ETS encompasses five core areas as required by federal and state regulations. These include job exploration counseling, work-based learning experiences, postsecondary counseling, workplace readiness training, and instruction in self-advocacy. The Office of Vocational Rehabilitation authorizes agencies as Community Rehabilitation Partners (CRP) in order to provide Pre-ETS. The ECE department seeks to increase postsecondary opportunities for our students through this opportunity.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties, Inc. and authorize the superintendent to sign same.
XI.N.6.
Recommendation for Approval of Memorandum of Agreement with Somerset College for Dual Credit
Dual Credit personnel from Somerset Community College have worked with the principals, administrators, and teachers at various JCPS High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. Participating High Schools will provide written notification of the courses they plan to offer prior to each semester and/or academic year.
The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. This college provides appropriate dual credit courses to all JCPS high school students and high schools participating in dual credit.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Somerset Community College for dual credit courses and authorize the superintendent sign same.
XI.O.
WITHDRAWN: Superintendent's Performance Expectations – HR
This agenda item was withdrawn prior to consideration by the Board.
XI.P.
Recommendation for Approval of the Internal Audit Work Plan for Fiscal Year 2024-25, and Acceptance of the Report on the Status of the Fiscal Year 2023-24 Internal Audit Work Plan
As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Work Plan (Plan) should be developed using a risk-based methodology and the Board should annually review and approve the Plan and any changes to the Plan as well as receive periodic updates on the status of the Plan. The Plan to be approved covers the period July 1, 2024, through June 30, 2025.
The status report is based on projects included in the Plan approved in August 2023.
Approval of the Internal Audit Risk-Based Audit Plan for 2024-25 and the report on the status of the current Internal Audit Work Plan as of July 31, 2023, is recommended, as is.
Submitted by: May Porter
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Internal Audit Risk-Based Audit Plan for Fiscal Year 2024-25 and receive the Report on the Status of the Fiscal Year 2023-24 Internal Audit Work Plan.
XI.Q.
Approval of Shortened School Day and Week for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD310
Student SSD310 has a medical condition, with proper physician documentation, which requires a 3 hour and 30 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
XI.R.
Recommendation for Approval of Resolutions Concerning the Jefferson County School District General Obligation Bonds
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District in order to effect the issuance of the District’s General Obligation Bonds, Series 2024A (the “Series 2024A GO Bonds”).
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District General Obligation Bonds.
XII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2024-112 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
XIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XV.
Persons Requesting to Address the Board (If Necessary)
XVI.
Executive Session (If Necessary)
XVII.
Action Item (If Necessary)
XVIII.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2024-113 - Motion Passed: A motion to adjourn the meeting of the Jefferson County Board of Education at 7:00 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
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