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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Order #2024-99 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the August 20, 2024, recognitions. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
III.A.
Recognition of Fern Creek High School Teacher Mark LaMaster on being Named the 2024 Kentucky ACTE Teacher of the Year
Fern Creek High School Fire Science Teacher Mark LaMaster was named the 2024 Kentucky Association for Career and Technical Education (ACTE) Teacher of the Year.
The Annual CTE Awards seek to recognize individuals who have made extraordinary contributions to the field, programs that exemplify the highest standards, and organizations that have conducted activities to promote and expand Career and Technical Education programs.
During the last five years under Mr. LaMaster’s direction, with strong support from his administration, the Fern Creek Fire Science program has tripled in size. He connects with leaders from fire departments across our community to acquire resources. To increase student engagement and provide a safe and realistic way to teach firefighting concepts, he implemented a virtual reality training system specifically designed for firefighting in his classroom.
Mr. Lamaster also has developed a strong partnership with the community. His students make weekly visits to the Fern Creek Fire Station, go to fire training facilities, and tour the local Emergency Management Agency and 911 call center. Mr. Lamaster works tirelessly to give students the most realistic and genuine experiences possible.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Fern Creek High School Teacher Mark LaMaster on being named the 2024 Kentucky ACTE Teacher of the Year.
III.B.
Recognition of Waggener High School Academy Counselors for Earning National Accreditation and Overall Model Ratings through the National Career Academy Coalition
Waggener High School’s Academy Counseling Team earned national accreditation and overall ratings through the National Career Academy Coalition (NCAC) review process this school year. There are only three Model Academies in the state of Kentucky, and all of them are at Waggener High School. These Academy Counselors led the NCAC application and review process which involved all teachers, leaders, students, and partners of each Academy. They represented JCPS’ Academies of Louisville Counselors at a national level but want to be clear that they are accepting this recognition on behalf of all their Waggener academies colleagues.
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Ms. Mary Ann Tackett – Health Science Academy – NCAC Review Overall Rating: Model
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Dr. Tinisha Taylor-Holt – IT & Law Academy – NCAC Review Overall Rating: Model
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Dr. Andrew Thomas – Freshman Academy – NCAC Review Overall Rating: Model with Distinction
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Waggener High School Academy Counselors for earning national accreditation and overall model ratings through the National Career Academy Coalition (NCAC) review process.
III.C.
Recognition of Brandeis Elementary School and Greathouse/Shryock Traditional Elementary School for their Performance at the National Academic Competition
Congratulations to Brandeis Elementary School for taking home first place in the National Academic Competition. The team took first place in the Elementary Podium. Greathouse/Shryock Elementary School secured second place in the same category.
Brandeis went undefeated, beating last year's champions and winning against Greathouse/Shryock in an exciting finale that came down to the last question.
Brandeis Elementary students-
Nila SkikicCardona
Carter Weatherholt
Alesha Hasan
Jack Metcalf
Greathouse/Shryock Traditional Elementary students-
Dhruv Nithin
Sophia Rara
Gabriel Fajardo Cruz
Ahaan Agarwal
Yash Jaju
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Brandeis Elementary School and Greathouse/Shryock Traditional Elementary School for their performance at the National Academic Competition.
III.D.
Recognition of New Principals & Principals with New Assignments
Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. The District assists the school’s School-Based Decision Making (SBDM) Council members, who statutorily hold the authority to select the principal.
The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal:
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Principal
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School
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Sara Adams
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Slaughter Elementary
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Stacey Rowan
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Brandeis Elementary
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Katie Williams
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Stonestreet Elementary
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Hollie Smith
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The Academy @ Shawnee
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Amanda Petters
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Rangeland Elementary
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Gerard Garrett Jr.
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Olmsted Academy North
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Dr. Kate Grindon
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Noe Middle
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Dr. Ryan Rodosky
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Bowen Elementary
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Denille Johnson
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State Agency Schools
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Submitted by Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize new and current principals who have accepted new school assignments.
IV.
Acceptance of Resignation of Board Member Chris Kolb and Declaration of Vacancy in District 2
A motion to accept the resignation of Chris Kolb, District 2 Board Member, and declare a vacancy for Board Member, District 2.
Order #2024-100 - Motion Passed: A motion to accept the resignation of Chris Kolb, District 2 Board Member, and declare a vacancy for Board Member, District 2 passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
V.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 20, 2024.
Order #2024-101 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 20, 2024. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VI.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the July 23, 2024, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 23, 2024, meeting.
Order #2024-102 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 23, 2024, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Gail Logan Strange.
VII.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.
VIII.
Student Outcomes-Focused Governance Update
IX.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
X.
Action Items
X.A.
WITHDRAWN: Recommendation for Approval of Tax Rates for Fiscal Year 2024-25
This agenda item was withdrawn prior to consideration by the Board.
XI.
Information Items
XI.A.
Update on Transportation
The purpose of this information session is to provide the Board with an update on the current state of Transportation within Jefferson County Public Schools.
Submitted by: Dr. Rob Fulk
Superintendent Martin Pollio recommends the Board of Education receive an update regarding the current state of Transportation within Jefferson County Public Schools.
Order #2024-103 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update regarding the current state of Transportation within Jefferson County Public Schools. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
XII.
Consent Calendar
Order #2024-104 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the August 20, 2024, Consent Calendar. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
XII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
XII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
XII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
XII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Diversity, Equity, and Poverty
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - General Counsel
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.4.
WITHDRAWN: Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
This item was withdrawn prior to consideration by the Board.
XII.C.5.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.C.6.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academics
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
XII.D.
Recommendation for Approval of Field Trip Requests and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on August 20, 2024.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trips requests and receive of other field trips approved by the superintendent.
XII.E.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Western Middle School
On June 27, 2021, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-004.
On February 1, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Western Middle School for a total construction cost of $19,542,338.38.
XII.F.
Recommendation for Approval of Project Closeouts and BG-5 Forms
XII.F.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Playground Renovation at Bloom Elementary School
On December 5, 2023, the Board of Education approved the contract completion and BG-4 form for E-Z Construction Co., Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Playground Renovation at Bloom Elementary School.
XII.F.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Cochrane Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for Cochran Mechanical LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Cochrane Elementary School.
XII.F.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Hartstern Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Hartstern Elementary School.
XII.F.4.
Recommendation of Approval of Project Closeout and BG-5 Form for Boiler Replacement at John F. Kennedy Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at John F. Kennedy Elementary School.
XII.F.5.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Johnsontown Road Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Johnsontown Road Elementary School.
XII.F.6.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement at King Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for EH Construction LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at King Elementary School.
XII.F.7.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Stonestreet Elementary School
On June 25, 2024, the Board of Education approved the contract completion and BG-4 form for Cochran Mechanical LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Stonestreet Elementary School.
XII.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
XII.H.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
XII.I.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
XII.J.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
XII.K.
Acceptance of Orders of the Treasurer
XII.K.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 1, 2024 through July 28, 2024.
XII.K.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 1, 2024 through July 28, 2024.
XII.K.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 1, 2024 through July 28, 2024.
XII.L.
Acceptance of Monthly Financial Report for Period Ended May 31, 2024 and June 30, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2024, and June 30, 2024.
XII.M.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended June 30, 2024.
XII.N.
Recommendation for Approval of 2024-25 Local Education Agency General and Program Assurances
Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the District’s central office by contacting the Division of Accountability, Research and Systems Improvement.
Once approved, the District will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2024-25.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2024-25 KDE Funding Assurances for General, State, and Federal programs.
XII.O.
Acceptance of Donations, Grants, and Funding
XII.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 20, 2024.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $155,993.54 to be used as stated in the attachment.
XII.O.2.
Recommendation to Accept Additional Funding from the Commonwealth of KY on Behalf of Adult Education
This modification adjusts funding to accommodate salary increases for the providers in accordance with Adult Education allotments, and updates accounting template information. There are no changes to the services being provided.
Previous Contract Amount: $3,163,395
Increase: $ 185,098
New contract amount: $3,348,493
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification for an increase of $185,098 from the Commonwealth of KY on behalf of Adult Education and authorize the superintendent to sign same.
XII.P.
Recommendation for Approval of Agreements
XII.P.1.
Recommendation for Approval of Sales Agreement with Crowne Plaza Louisville Airport
Crowne Plaza Louisville Airport will provide professional learning space for JCPS Principals and other School Leaders. Services will include meeting rooms, seating and audio visual setup and support as outlined in the agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached sales agreement with Crowne Plaza Louisville Airport and authorize the superintendent to sign the same.
XII.P.2.
Recommendation for Approval of Data Privacy Agreement with Eduready 360
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This platform supports CTE software and certifications
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Eduready360 and authorize the superintendent to sign same.
XII.P.3.
Recommendation for Approval of Data Privacy Agreement with Empyra, Inc
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This software supports the execution of a school’s response to Intervention implementation by providing communication, scheduling, and tools to admins, teachers, and students that align with standards.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Empyra, Inc. and authorize the superintendent to sign same.
XII.P.4.
Recommendation for Approval of Amendment to Data Privacy Agreement with FEV Tutor Inc.
The purpose of this agreement is to delineate the operational guidelines for sharing data between FEV Tutor Inc., and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Compensation is being ammended to allow for school purchases using school funding. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein This work supports Vision 2020 strategy 1.1.3 Provide Equitable Access.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment of Data Privacy Agreement with FEV Tutor Inc and authorize the superintendent to sign the same.
XII.P.5.
Recommendation for Approval of Memorandum of Understanding with Global Game Changers Children’s Education Initiative
Global Game Changers Educational Initiative, Inc. has been awarded a 21st Century Community Learning Center (21st CCLC) grant from the Kentucky Department of Education to provide academic and enrichment opportunities for students attending Dann C. Byck Elementary School (Byck). The 2024-25 school year will be the fifth year of the program at Byck.
The period of performance for the agreement is August 21, 2024, through August 30, 2025.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc. and authorize the superintendent sign same.
XII.P.6.
Recommendation for Approval of Memorandum of Agreement with J.B. Speed Museum
The Speed Art Museum will donate museum field trips and in Class Arts Detectives programming to Title I schools selected in collaboration with the Director of Choice Zone Programs. Other District schools that would like to purchase these services may do so at the Speed's standard rates.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with J.B. Speed Museum and authorize the superintendent to sign same.
XII.P.7.
Recommendation for Approval of Memorandum of Agreement with Jefferson Community & Technical College for Dual Credit
Dual Credit personnel from the University/College have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the Dual Credit Scholarship Program as well as the Work Ready Kentucky Scholarship (where applicable). These dual credit courses can be transferred to any regionally accredited college or university for credit.
The attached Memorandum of Agreements for Dual Credit details the data exchange commitments, expectations of the University/College, the local school, the local school adjunct faculty, and students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached Memorandum of Agreement with Jefferson Community & Technical College (JCTC) for dual credit courses and authorize the superintendent to sign the same.
XII.P.8.
Recommendation for Approval of Amendment to Memorandum of Agreement with Jefferson Community and Technical College
Jefferson County Public Schools, through Adult and Continuing Education, has enjoyed a long, successful collaboration with Jefferson Community and Technical College in helping to successfully transition GED students and other adult learners into postsecondary education.
This document constitutes Amendment #1 to the Memorandum of Agreement of July 1, 2023, between Jefferson Community and Technical College, an educational institution of the Kentucky Community and Technical College System, itself an agency of the State of Kentucky, and Jefferson County Board of Education.
This Amendment extends the term of the Memorandum of Agreement between Jefferson Community and Technical College and the Jefferson County Board of Education, dated July 1, 2023, from July 1, 2024 to June 30, 2025. All other terms and conditions of the Agreement remain unchanged.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Agreement with Jefferson Community and Technical College and authorize the superintendent to sign the same.
XII.P.9.
Recommendation for Approval Agreement with the Little Rock Chamber of Commerce
This on-site seminar is designed to provide in-depth exploration of the college and career academy model. The events take place on-site at Academy high schools. Attendees learn how Model Academies have been embedded in National Standards of Practice successfully. The program provides opportunity for expansion of career opportunities for JCPS students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Little Rock Chamber of Commerce and authorize the superintendent to sign the same.
XII.P.10.
Recommendation for Approval of Memorandum for Agreement with Louisville Metro Government - Metro Technology Services
Louisville Metro Council passed the language access ordinance 35.240 on June 22, 2022. Part of the ordinance requires Metro Government to take steps to understand the language needs of county residents.
While data from the Census Bureau does cover items like English proficiency and categorical utilization data, it does not show the prevalence of individual languages. Metro Government in collaboration with Jefferson County Public School (JCPS) is working to obtain more granular data to improve Metro Government's ability to comply with the ordinance.
There is no cost to JCPS.
This agreement supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Louisville Metro Government - Metro Technology Services and authorize the superintendent to sign same.
XII.P.11.
Recommendation for Approval of Agreement with National Careers Academy Coalition, Inc.
This seminar is designed to provide in-depth exploration of the college and career academy model and will take place onsite at Academy high schools. Attendees will learn how Model Academies have been successfully embedded in National Standards of Practice. The program provides opportunity for expansion of career opportunities for JCPS students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Host Agreement with National Careers Academy Coalition, Inc. and authorize the superintendent to sign same.
XII.P.12.
Recommendation for Approval of Data Privacy Agreement with National Restaurant Association Solutions
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Platform supports curriculum and certification for hospitality, tourism and culinary pathways.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with National Restaurant Association Solutions and authorize the superintendent to sign same.
XII.P.13.
Recommendation for Approval of Data Privacy Agreement with National Student Clearinghouse
Jefferson County Public Schools (JCPS) uses the Student Tracker service from the National Student Clearinghouse to obtain accurate information on the educational outcomes of our graduates anywhere in the United States (U.S). Student Tracker covers more than 92 percent of all U.S. college enrollment. Student Tracker provides the following information for JCPS high school graduates: college attendance, college enrollment, persistence in college and degree attainment.
This agreement supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with National Student Clearinghouse and authorize the superintendent to sign the same.
XII.P.14.
Recommendation for Approval of Data Privacy Agreement and Amendment with PresenceLearning Inc
The purpose of this agreement is to delineate the operational guidelines for data privacy between PresenceLearning, Inc. and JCPS and define the respective roles and responsibilities of each party. Data Privacy will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
Annual renewal of contract and DPA for the vendor who fulfills services: Provider shall provide software licenses and support for the following products at prices equal or below Provider's standard pricing rates for the products: Psychoeducational Educational Assessments.
This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement and amendment with PresenceLearning Inc. and authorize the superintendent sign same.
XII.P.15.
Recommendation for Approval of Amendment to Data Privacy Agreement with ProSource
The purpose of this agreement is to delineate the operational guidelines for sharing data between ProSource and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. The parties wish to amend Exhibit B to alter data sharing fields. This Amendment is in addition to, and does not replace, the Data Privacy Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein. This agreement supports Vision 2020 goal 1.1.7.
Submitted by: Dr. Terra Greenwell
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with ProSource and authorize the superintendent to sign the same.
XII.P.16.
Recommendation for Approval of Data Privacy Agreement with Try Once, Inc.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Try Once, Inc. and authorize the superintendent to sign same.
XII.P.17.
Recommendation for Approval of Memorandum of Agreement with Western Kentucky University - The Center for Gifted Studies
The purpose of the gifted endorsement cohort with Western Kentucky University is to increase the number of individuals who have the gifted endorsement. This is in alignment with our racial equity goal as well as increase equitable identification and service delivery options for gifted and primary talent pool students.
Submitted by: Kim Chevalier
attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached memorandum of agreement with Western Kentucky University - The Center for Gifted Studies and authorize the superintendent sign same.
XII.P.18.
Recommendation for Approval of Memorandum of Agreement with Jefferson County Teachers Association
To better serve our students’ participation in athletics, extra-curricular and co-curricular activities, adjustments have been made to the JCTA Extra Service Pay Schedule. This Memorandum of Agreement has been developed to recognize the agreement to same.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent sign same.
XII.Q.
Recommendation for Approval of the Use of the Kentucky Department of Education Course Code 909999 by Schools
Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). Additionally, local school boards must approve any course linked to KDE code 909999-school defined course.
Attached is a list of these courses and course notes for JCPS. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.
XII.R.
WITHDRAWN: Superintendent’s Performance Evaluations – HR
This item was withdrawn prior to consideration by the Board.
XII.S.
Recommendation for Approval of Board Policy for (Second Reading)
The Board Policy Committee reviewed this policy during its meeting on July 1, 2024. The Board received the policy for first reading at the July 23, 2024, Board of Education meeting.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Board Policy 03.112 Certification and Records (Certified).
XII.T.
Recommendation for Approval of Updated 2024-25 Salary Schedules
The attached documents are recommended for approval to establish the District's salary schedules for the 2024-25 school year.
A Summary of Changes to the 2024-25 Salary Schedules includes updates to the following:
- Coach/Sponsor & JCTA Extra Service Schedules have been updated to align with the MOA between the Board of Education of Jefferson County and the Jefferson County Teachers Association (JCTA).
- Other Extra Service Schedule has been updated to add Coordinator Mechanical Systems (JCC 8360) to be eligible to receive the Operations Employee License stipend.
- Administrator Extended Time Information has been added to provide guidance for eligibility.
- Temporary Salary Adjustments Schedule has been updated to remove the attendance requirement to be eligible for the $6 per hour differential pay effective 8/31/2024.
Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2024.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2024-25 Salary Schedules.
XII.U.
Acceptance of Report on the Required Kentucky Administrative Regulation Board Notification of Data Security
The JCPS Technology Division, through the Chief Information Officer, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the district. Several new security measures have been implemented within the last year.
While 100% security represents a theoretical goal, the measures already implemented, and the ones that will be implemented, reflect both the importance of the system, and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the board in due course, in addition to the compliance acknowledgment will be presented to the board each year.
Submitted by: Eric Satterly
Superintendent Martin Pollio recommends the Board of Education receive a report on House Bill 5, Board Notification of Data Security safeguards.
XIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
XIV.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XV.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XVI.
Persons Requesting to Address the Board (If Necessary)
XVII.
Executive Session (If Necessary)
XVIII.
Action Item (If Necessary)
XIX.
Adjournment
A motion to adjourn the meeting of the Jefferson County Board of Education.
Order #2024-105 - Motion Passed: A motion to adjourn the August 20, 2024, meeting of the Jefferson County Board of Education meeting at 7:34 p.m. passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
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