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1.
CALL TO ORDER
Kerri Scisney, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Dr. Damon Fleming, Superintendent
Matt Bell, Director of Athletics and Special Programs
Recognize BSMS 7th Grade Football Team-WKEC Champions
Great Futures Start Here Award
Karen Roberts, Speech Language Pathologist, West Broadway Elementary School
Tara Crowley, Teacher, Madisonville North Hopkins High School
Construction Update
Sherman Carter Barnhart Architects, PLLC.
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
November 26-28, 2025, Thanksgiving
December 22-31, 2025, Christmas Break
January 1, 2026, New Year's Day
January 2, 2026, No School
January 19, 2026, Martin Luther King, Jr. Day
February 16, 2026, President's Day
March 13, 2026, No School
April 3-10 2026, Spring Break
May 19, 2026, Election Day
CENTRAL OFFICE CLOSED
November 26, 2025, Close at noon
November 27-28, 2025, Thanksgiving
December 23, 2025, Close at noon
December 24-26, 2025, Christmas Break
December 31, 2025, Close at noon
January 1-2, 2026, New Year's Day
January 19, 2026, Martin Luther King, Jr. Day
April 10, 2026, Spring Break
May 25, 2026, Memorial Day
4.
COMMUNICATION
4.A.
Public Comment
Hopkins County Board of Education Policy 01.421 states:
Public comments will be allowed at regular meetings only if the topic is regarding an agenda item. Persons wishing to address the Board must first be recognized by the chairperson. Persons who wish to address an agenda item need to submit the Public Comments Form by noon on the day of the meeting to request to speak at the meeting that evening.
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of September 22, 2025, board meeting and the bills and salaries for the month of October 2025.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of September 2025.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #4137, Custodian, BSMS, Begin FMLA on September 22, 2025, not to exceed twelve (12)
weeks.
2. Employee #7310, Teacher, PES, return to work on October 1, 2025.
3. Employee #8467, Speech Pathologist, HES, return to work on September 29, 2025.
4. Employee #7577, Exceptional Child Instructor, SSES, Begin FMLA on September 8, 2025, not to exceed
twelve (12) weeks.
5. Employee #5993, Exceptional Child Instructor, MNHHS, return to work on October 13, 2025.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, Band, Washington D.C., July 1-July 5, 2026, parade. Travel by school bus and charter bus.
2. HCCHS, Cheer, Solterra Resort, FL, January 28-February 2, 2026, nationals. Travel by school bus and
charter bus.
3. HCCHS, Dance, Orlando, FL, January 28-February 2, 2026, nationals. Travel by school bus and charter
bus.
4. HCCHS, FBLA, Nashville, TN, November 18, 2025, stadium tour/discussion with executives. Travel by
school bus.
5. HCCHS, Chorus, Murray, KY, November 2-3, 2025, honor choir. Travel by school vehicle.
6. HCCHS, FFA, Hardinsburg, KY, November 5-6, 2025, state contest. Travel by school vehicle.
7. MNHHS, Chorus, Murray, KY, November 2-3, 2025, honor choir. Travel by school vehicle.
8. MNHHS, FBLA, Nashville, TN, November 18, 2025, stadium tour/discussion with executives. Travel by
school bus.
9. MNHHS, KYA, Louisville, KY, December 8-10, 2025, state conference. Travel by school vehicle.
10. MNHHS, 12th grade, Gatlinburg, TN, April 12-15, 2026, senior trip. Travel by charter bus.
11. PES, Courtyard of Curiosity, Evansville, IN, November 8, 2025, reward trip. Travel by school bus.
12. PES, 5th grade, Union City, TN, November 14, 2025, explore exhibits. Travel by school bus.
13. PES, 4-H Civic Club, Washington D.C., March 18-22, 2026, tour of historic sites. Travel by charter bus.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Garmong Construction, $822,492.20, construction services for the new central board office renovation,
to be paid from BG23-121.
2. Sherman Carter Barnhart Architects, PLLC, $4,003.41, professional services for the new central board
office renovation, to be paid from BG23-121.
3. Mak Steel Services, LLC, $15,000.00, steel for the new central board office renovation, to be paid from
BG23-121.
4. Architectural Sales, $33,228.18, hardware supplies for the new central board office renovation, to be
paid from BG23-121.
5. Ferguson Enterprises, LLC, $38,842.01, plumbing fixtures for the new central board office renovation,
to be paid from BG23-121.
6. Architectural Sales, $15,305.00. hardware supplies for the new central board office renovation, to be
paid from BG23-121.
7. Meuth Construction Supply, $9,120.00, concrete material for the new central board office renovation,
to be paid from BG23-121.
8. Hannan Supply Co., $22,005.00, switchgear for the new central board office renovation, to be paid
from BG23-121.
9. Hannan Supply Co., $8,700.00, floor boxes for the new central board office renovation, to be paid from
BG23-121.
10. Sherman Carter Barnhart Architects PLLC, $15,367.79, professional services for the new high school
auxiliary gyms, to be paid from BG22-408.
11. Jaypro Sports, Inc., $10,787.00, wall pads for the new high school auxiliary gyms, to be paid from
BG22-408.
12. Disley Architectural Signage, Inc., $9,267.00, signage for the new high school auxiliary gyms, to be
paid from BG22-408.
13. IMI, $266.00, concrete supplies for the new high school auxiliary gyms, to be paid from BG22-408.
14. Danco Construction, $486,976.44, construction services for the new Southside/South Middle
renovation to be paid from BG23-030.
15. Sherman Carter Barnhart Architects PLLC, $5,521.97, professional services for the Southside/South
Middle renovation, to be paid from BG23-030.
16. Meuth Construction Supply, $60,985.00, concrete for the Southside/South Middle renovation, to be
paid from BG23-030.
17. Mills Supply Company, Inc., $115,593.21, rebar for the Southside/South Middle renovation, to be paid
from BG23-030.
18. Dubois County Block & Brick Inc., $6,962.06, block for the Southside/South Middle renovation, to be
paid from BG23-030.
19. Winsupply, $16,613.74, plumbing fixtures for the Southside/South Middle renovation, to be paid from
BG23-030.
20. RL Craig, $39,037.50, duct supplies for the Southside/South Middle renovation, to be paid from
BG23-030.
21. Carter Waters LLC, $83,853.04, ICF for the Southside/South Middle renovation, to be paid from
BG23-030.
22. Great Lakes West, $87,483.00, food service equipment for the Southside/South Middle renovation to
be paid from BG23-030.
23. Performance Commissioning Agency, $1,500.00, site work for the new central board office renovation,
to be paid from BG23-121.
5.F.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. District Wide, Kentucky Farm Bureau Women's Mini-Grant Program, up to $500.00, proceeds will be used
to increase agricultural literacy.
2. MNHHS, FFA, Better Days Through Better Ways Grant, $1,000.00(non-matching), proceeds will be used to
construct chicken coop, raised garden and start-up of a broiler bird project.
3. SHMS, Kentucky Arts Council, Arts Miles Program grant, up to $700.00, proceeds will be used for
transportation cost for students to attend an art event.
4. District Wide, Elementary Schools, Ky RDIF Grant for the 2026-2028 SY, up to $70,000.00 per school,
proceeds will be used for instructional material to promote proficiency in reading and writing.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. BSMS, PTSA, Beach Ball Dance, proceeds will be used for student rewards and teacher needs.
2. BSMS, PTSA, Valentines Day Dance, proceeds will be used for student supplies and rewards.
3. BSMS, PTSA, Halloween Dance, proceeds will be used for student supplies and rewards.
4. JSES, General, Spring/Graduation/Yearbook pictures, proceeds will be used for student activities and
school needs.
5. JSES, General, Fall/Class pictures, proceeds will be used for student activities and school needs.
6. JSES, General, Daddy/Daughter Dance, proceeds will be used for student and school needs.
7. JSES, General, Pampered Chef, proceeds will be used for classroom supplies.
8. SHMS, PTA, Little Caesar's Pizza Fundraiser, proceeds will be used for student rewards, activities, and
school enhancements.
9. SHMS, FRYSC/PBIS, Penny war, proceeds will be used to support FRYSC.
10. WBES, FRYSC, Halloween Dance, proceeds will be used for financial services for families.
5.H.
Approval of BG5 Project Closeout for Fire Pump for Hopkins County Central High School, BG23-278
It is recommended the Board approve of BG5 project closeout for Fire Pump for Hopkins County Central High School, BG23-278.
5.I.
Approval of Kentucky Educational Technology Funding Program (KETS) Offer of Assistance
It is recommended the Board approve of Kentucky Educational Technology Funding Program (KETS) Offer of Assistance in the amount of $63,395.00.
5.J.
Approval of Memorandum of Understanding (MOU) with
The Stepping Stones Group, Inc. for the 2025-2026 School Year.
It is recommended the Board approve of Memorandum of Understanding (MOU) with The Stepping Stones Group, Inc. for the 2025-2026 School Year.
5.K.
Approval to Accept Bid for one (1) 2026 Chevrolet Silverado 1500, 4WD Crew Cab 147" Custom Pickup Truck for the District Technology Department
It is recommended the Board approve to accept bid for one (1) 2026 Chevrolet Silverado 1500, 4WD Crew Cab 147" Custom Pickup Truck for the District Technology Department.
5.L.
Approval to Add DPO 45 for the Southside Elementary School Renovation and Addition Project, BG23-030
It is recommended the Board approve to add DPO 45 for the Southside Elementary School Renovation and Addition Project, BG23-030.
5.M.
Approval of Change Order Number 1 to DPO 35 for the Southside Elementary School Renovation and Addition Project, BG23-030
It is recommended the Board approve of Change Order Number 1 to DPO 35 for the Southside Elementary School Renovation and Addition Project, BG23-030.
5.N.
Approval of Option Nine Agreement with University of the Cumberlands
It is recommended the Board approve of Option Nine Agreement with University of the Cumberlands.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes that have been made by the Superintendent since September 22, 2025.
6.B.
Any Other Old/or New Business
6.B.1.
First Reading of School Calendar Option for the 2026-2027 School Year
It is recommended the Board approve First Reading of School Calendar Option for the 2026-2027 School Year.
It is recommended the Board approve First Reading of School Calendar Option for the 2026-2027 School Year,
7.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Approval to enter into CLOSED SESSION per KRS 61.810, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
8.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to Open Session.
Motion to return to OPEN SESSION,
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, November 3, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 17, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 15, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 3, 2025.
Motion to adjourn until the next scheduled meeting on November 3, 2025,
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