Hopkins County
September 23, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
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John Osborne, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Amy Smith, Superintendent 

Presentation regarding Amendment 2


 

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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NO SCHOOL
October 7-11, 2024, Fall Break
November 4, 2024- Professional Development
November 5, 2024, Election Day
November 27-29, 2024, Thanksgiving
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day 
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break

CENTRAL OFFICE CLOSED
October 11, 2024, Fall Break
November 28-29, 2024, Thanksgiving
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day

 

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of September 9, 2024, board meeting and the bills and salaries for the month of September 2024.

Attachments
5.B. Approval of Treasurer's Report
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It is recommended the Board approve the Treasurer's report for the month of August 2024.

Attachments
5.C. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1. Employee #274, Teacher, WBES, FMLA effective September 16, 2024, not to exceed up to 12 weeks.
2. Employee #8220, Teacher, SSE, Maternity leave effective October 2, 2024, not to exceed up to 12 weeks.
3. Employee #8051, Teacher, MNHHS, FMLA effective January 2, 2025, not to exceed up to 12 weeks.

5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.   HCCHS, JROTC, Wendall Ford Training Center, September 19-21, 2024. Travel by school bus.
2.   HCCHS, Journalism Class, Evansville, IN, Hot 96 Radio, October 3, 2024. Travel by school bus.
3.   HCCHS, Girls Basketball, Gatlinburg, TN, Tournament, December 19-21, 2024. Travel by school
      vehicles.
4.   HCCHS, Girls Basketball, Edmonson Co, KY, Tournament, December 26-28, 2024. Travel by school
      vehicles.
5.   HCCHS, Boys Basketball, Dover, TN, Game, December 27, 2024. Travel by school bus.
6.   HCCHS, Boys Basketball, Dover, TN, Game, December 30, 2024. Travel by school bus.
7.   HCCHS, Dance, Nashville, TN/Orlando, FL, Nationals, February 12-18, 2025. Travel by school bus to
      airport, Charter bus in FL.
8.   JSES, 4th & 5th Grade, Evansville, IN, Thunderbolts Education Day, October 29, 2024. Travel by school
      bus.
9.   PES, 5th Grade, Union City, TN, Deeper Learning STEAM, November 8, 2024. Travel by school bus.
10. PES, 2nd Grade, Evansville, IN, Showplace Cinemas, October 3, 2024. Travel by school bus.
11. SHMS, BETA Club, Evansville, IN, Thunderbolts Education Day, October 29, 2024. Travel by school bus.




 

 

5.E. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1.   Sherman, Carter, Barnhart Architects, PLLC, $6,345.00, professional services for new central board
      office to be paid from BG23-121.
2.   Sherman, Carter, Barnhart Architects, PLLC, $10,673.90, professional services for new high school 
      auxiliary gyms, to be paid from BG22-408.
3.   Danco Construction, $553,747.90, construction services for the new high school auxiliary gyms, to be 
      paid from BG22-408.
4.   Performance Commissioning Agency, $1,500.00, performance testing for the new high school auxiliary 
      gyms, to be paid from BG22-408.
5.   Hydronic & Steam Equipment Co., Inc. $16,335.00, hydronic pumps for new Southside/South Middle
      renovation, to be paid from BG23-030.
6.   Danco Construction, $31,139.58, construction services for the new Southside/South Middle renovation,
      to be paid from BG23-030
7.   Fortiline, Inc. $13,794.03, exterior water/sewer pipe for the new Southside/South Middle renovation,
      to be paid from BG23-030.
8.   IMI, $82,459.50, construction services for the new high school auxiliary gyms, to be paid from 
      BG22-408.
9.   Scotty's Contracting & Stone, LLC., $2,534.42, stone for the new high school auxiliary gyms, to be     
      paid from BG22-408.
10. Lee Masonry Products, Inc., $7,442.25, masonry work on the new high school auxiliary gyms, to be
      paid from BG22-408.
11. Beacon Sales, $49,573.38, roofing material for the new high school auxiliary gyms, to be paid from
      BG22-408.
12. Architectural Sales, $59,139.13, doors, frames, hardware for the new high school auxiliary gyms, to be
      paid from BG22-408.
13. L&W Supply Corporation, $5,513.25, acoustical ceiling for the new high school auxiliary gyms, to be 
      paid from BG22-408.
14. Trane, $12,222.41, HVAC equipment for the new high school auxiliary gyms, to be paid from 
      BG22-408.
15. Fortiline Inc, $498.00, pipe fittings, for the new high school auxiliary gyms, to be paid from 
      BG22-408.

5.F. Approval to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for grant(s).

1. HCCTC, GE Aerospace Foundation, $60,000.00, proceeds will be used to expand the machine tool program.
2. HCCHS, Kentucky FFA Foundation Fall SAE Launch Grant, $500.00 per student, proceeds will be used 
    towards a new SAE project or expansion of an existing SAE project.

5.G. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1. GES, PTA, Parent's Night Out- Warrior Kids, proceeds will be used for student needs and school
    playground.
2. SHMS, PTA, T-Shirt Sales, proceeds will be used for student activities, rewards and school enhancements.
3  SSE, PTA, Fall Fest, proceeds will be used for student and teacher needs.
4. SSE, PTA, Santa's Workshop, proceeds will be used for school supplies and student needs.
5. WBES, SkateTime, proceeds will be used for students to participate in skating.

5.H. Approval of the 2024-2025 Calendar Committee
Rationale

It is recommended the Board approve the 2024-2025 calendar committee.

Attachments
5.I. Approval that Granting an Easement to Atmos Energy for Utility Relocation will not Affect the Integrity of Property Crucial to the Educational Needs of the District
Rationale

It is recommended the Board approve that granting an easement to Atmos Energy for Utility Relocation will not Affect the Integrity of Property Crucial to the Educational Needs of the District.

Attachments
5.J. Approval of Easement Request from Atmos Energy for Utility Relocation, contingent on KDE approval
Rationale

It is recommended the Board approve of Easement Request from Atmos Energy for Utility Relocation, contingent on KDE approval.

Attachments
5.K. Approval to Create After School Arts Academy Assistant Position Funded through the Community Schools Grant
Rationale

It is recommended the Board approve to create after school arts academy assistant position funded through the Community Schools Grant.

Attachments
5.L. Approval to Create Amazing Shake Coordinator Position Funded through the Community Schools Grant
Rationale

It is recommended the Board approve to create Amazing Shake coordinator position funded through the Community Schools Grant.

Attachments
5.M. Approval to Create Student Worker(7788) Funded through the Community Schools Grant
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It is recommended the Board approve to create student worker(7788) funded through the Community Schools Grant.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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Review of personnel changes that have been made by the Superintendent since September 9, 2024.

Attachments
7. BOARD CALENDAR
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Review Board Meeting Dates
Monday, September 30, 2024 HCBOE Special Called Board Meeting, Central Administration Office, 7:00am.
Monday, October 21, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on September 30, 2024.


After a short break, the Board will move into a work session.  No action will be taken.

Recommended Motion

Motion to adjourn until the next scheduled meeting on September 30, 2024,