Hopkins County
August 05, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
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John Osborne, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Amy Smith, Superintendent 

Drew Taylor, Chief Information Officer
Annual Data Security Presentation

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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FIRST DAY FOR STAFF
August 13, 2024

FIRST DAY FOR STUDENTS

August 14, 2024

PROFESSIONAL DEVELOPMENT
August 6, 2024
August 7, 2024
August 8, 2024
November 4, 2024

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of July 15, 2024, board meeting and the bills and salaries for the month of July 2024.

Attachments
5.B. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1. Employee #8375, Teacher, BSMS, FMLA effective 08/06/2024 not to exceed 12 weeks.
2. Employee #8147, Teacher, BSMS, FMLA effective 08/20/2024 not to exceed 12 weeks.
3. Employee #7900, Itinerant Occupational Therapist, Central Office, FMLA effective 8/26/2024 not to
    exceed 12 weeks.
4. Employee #8176, Teacher, MNHHS, FMLA effective 8/6/2024 not to exceed up to 12 weeks.

5.C. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1. HCCHS, FFA, Hardinsburg, KY, Rising Sun Leadership Conference and State Tractor Contest,
    September 13-14, 2024. Travel by school vehicle.
2. HCCHS, FFA, Indianapolis, IN, National FFA Convention, October 23-25, 2024. Travel by school bus.
3. HCCHS, FFA, Hardinsburg, KY, State Land Judging Contest, November 6-7, 2024. Travel by school vehicle.
4. HCCHS, FFA, Murray, KY, Regional and State Competitions, April 16-17, 2025. Travel by school bus.
5. MNHHS, FFA, Louisville, KY, State Fair Competitions, August 14-16, 2024. Travel by school bus.
   

5.D. Approval of KETS Payment of Invoice(s)
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It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).

1. Convergeone, Inc. $25,650.48, software support for district.
2.  SJN Data Center LLC., dba Encore, $99,613.00, West Broadway Cabling Project.

5.E. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1. Bacon Farmer Workman Engineering & Testing, Inc., $43.25,  permitting for the new addition at Southside/
    South Hopkins Middle School, to be paid from BG23-030.
2. Bacon Farmer Workman Engineering & Testing, Inc., $12,000.00, boundary/topographic survey for new 
    central office location, to be paid from BG23-121.
3. American Engineers, Inc, $600.00, special inspections, quality assurance for new auxiliary gyms, to be
    paid from BG22-408.
4. Danco Construction, $470,500.93, construction services for the new auxiliary gyms, to be paid from
    BG22-408.
5. Varsity Scoreboards, $41,290.00, score tables for the new auxiliary gyms, to be paid from BG22-408.
   

5.F. Approval to Apply for Grants
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It is recommended the Board approve for schools to apply for grant(s).

1. JSES, Game Time Playground Grant, $100,000.00-$200,000.00, proceeds will be used to purchase play
    ground equipment.

5.G. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).

1.    GES, Academic Team, T-shirt Sales, proceeds will be used for food, competition, and        
       awards/rewards.
2.    GES, Worlds Finest Chocolate Sales, proceeds to be used for school playground, student needs, and
       incentives.
3.    GES, Yearbook Sales, proceeds will be used for school and yearbook needs.
4.    GES, Library, Fall/Spring Book Fair, proceeds will be used for library needs.
5.    GES, Heroes Walk, proceeds will be used for playground, student needs and incentives.
6.    GES, Veteran's Flags (PRP Foundation), proceeds will be used for playground, student needs and
       incentives.
7.    GES, PBIS, Cookie Decorating, proceeds will be used for student needs.
8.    GES, PBIS, Mini Golf, proceeds will be used for student needs.
9.    GES, United Way, Jean Passes, proceeds will be used for student needs.
10.  GES, School Fees, proceeds will be used for student needs.
11.  HES, PTA, Hanson's Got Talent, proceeds will be used for student needs and PBIS rewards.
12.  JMMS, Buttons, proceeds will be used for student needs.
13.  JMMS, Dance, proceeds will be used for student needs.
14.  JSES, Library, Fall/Spring Scholastic Book Fair, proceeds to be used to purchase library books and
       supplies.
15.  JSES, PTA, Spirit Wear, proceeds to be used for student and teacher programs and events.
16.  JSES, PTA, Paragon Promotions, proceeds to be used for new playground equipment.
17.  JSES, PTA, World's Finest Chocolate, proceeds to be used for student and teacher programs and     
       events.
18.  JSES, PTA, Car Rider Fast Pass, proceeds to be used for student and teacher programs and events.
19.  JSES, PTA, Spring Carnival, proceeds to be used for student and teacher programs, events, and
       playground.
20.  JSES, PTA, Fill a Calendar, proceeds to be used for student and teacher programs, events, and           
       playground.
21.  JSES, PTA, Penguin Patch, proceeds to be used for student and teacher programs, events, and
       playground.
22.  JSES, PTA, Back to School Dance, proceeds to be used for field day 2025.
23.  JSES, PTA, Halloween Dance, proceeds to be used for student programs and events.
24.  JSES, PTA, Nothing Bundt Cakes, proceeds to be used for field day 2025.
25.  JSES, PTA, Concession Snacks, proceeds to be used for student programs and activities.
26.  JSES, Spring/Fall Class, Graduation Pictures, proceeds to be used for student needs.
27.  JSES, Yearbook Sales, proceeds to be used for student and staff needs and programs.
28.  SSE, Calendar fundraiser, proceeds to be used for student rewards and assemblies.
29.  SSE, Library, Fall/Spring Scholastic Book Fair, proceeds to be used to purchase library books.
  

5.H. Approval of District Credit Card
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It is recommended the Board approve a district credit card with a $10,000.00 limit to use for hotel room purchases for students attending state long-distance overnight trips.

5.I. Approval of Shortened School Week for Students with Disabilities
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It is recommended the Board approve shortened school week for students with disabilities due to severity of medical conditions and need for clinical therapy sessions outside the school setting per recommendation of medical professionals.

5.J. Approval of the 2023-2024 Donations
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It is recommended the Board approve the 2023-2024 donations.

Attachments
5.K. Approval of the 2023-2024 Unaudited Annual Financial Report (AFR)
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It is recommended the Board approve the 2023-2024 Unaudited Annual Financial Report (AFR).

Attachments
5.L. Approval of MOA with KCTCS Regarding the Lending of Certain Equipment to be used in Training
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It is recommended the Board approve the MOA with KCTCS regarding the lending of certain equipment to be used in training.

Attachments
5.M. Approval of Memorandum of Understanding with Puzzle Pieces for the 2024-2025 School Year
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It is recommended the Board approve the Memorandum of Understanding with Puzzle Pieces for the 2024-2025 School Year.

Attachments
5.N. Approval of 2024-2025 Professional Development Service Contract with West Kentucky Educational Cooperative
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It is recommended the Board approve the 2024-2025 Professional Development Service Contract with West Kentucky Educational Cooperative.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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Review of personnel changes that have been made by the Superintendent since July 15, 2024.

Attachments
6.B. CLOSED SESSION PER KRS 61-810
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It was moved by ________, second by ________, that the board enter into CLOSED SESSION per KRS 61.815, which meets the requirements for holding Closed Session and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property, and subsection (1)c, discussion of proposed or pending litigation.

Recommended Motion

Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)b, to discuss the acquisition of property or future sale of property, and subsection (1)c, discussion of proposed or pending litigation,

6.C. OPEN SESSION
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It was moved by ______, second by ______, that the Board return to OPEN SESSION.

Recommended Motion

Motion to return to OPEN SESSION,

7. BOARD CALENDAR
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Review Board Meeting Dates
Monday, August 19, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, September 9, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, September 23, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, October 21, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on August 19, 2024.

Recommended Motion

Motion to adjourn until the next scheduled meeting on August 19, 2024,