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I.
Call to Order
The Board Chair called the meeting to order at 7:01 PM.
I.A.
Open Meeting
I.B.
Pledge to the Flag
At the conclusion of the Pledge to the Flag, the Board Chair announced to those present the rationale why this meeting had to be moved to the Tichenor Middle School library (as a result of lost power due to the previous day's storms in the area, as well as lost AC at Dietz Auditorium).
II.
Presentations
II.A.
Construction and Facilities Update
Mr. Onkst
Mr. Onkst presented to the board current construction updates.
II.B.
EES Food Service Department
Amanda Ponchot- Food Service Director, updated the board on the work of the food service department. She provided a one page document with data.
II.C.
EES Technology Department
Laura Deters updated the board on the technology work from the past year and upcoming projects (QUES).
III.
Individuals Desiring to Speak to the Board
Bud Leftin - wanted to thank Mr. Engel for the work during the power outage and his contact to his family to ensure their safety during the storm.
IV.
Consent Agenda
Order #2026-1 - Motion Passed: Approval of the Consent Agenda passed with a motion by Mrs. Jamie Apgar and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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IV.A.
Authorize Treasurer to Pay August Salaries
IV.B.
Approve July 16, 2026 Special Meeting Monthly Board Meeting Minutes
IV.C.
Schools, District Personnel, and Department Supervisors
IV.D.
Personnel Report
IV.E.
Transportation Report
IV.F.
Fundraising Report
IV.G.
Designate Matt Engel as the Board's Representative and Mike Key as the Alternate Representative to the NKCES Board of Directors
IV.H.
Review Superintendent's KASA-approved 30-60-90 plan for '26/'27
V.
Authorize Treasurer to Pay Bills from General Funds and Special Programs
Order #2026-2 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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VI.
Approve Detailed Monthly Report and Balance Sheets for July 2026 To Be Posted on the District Website For a Six-month Period (House Bill 154)
Order #2026-3 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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VII.
Approve the EES FY26 Unaudited Financial Statements
Order #2026-4 - Motion Passed: passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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VIII.
EES Vendor Activity Report FY26
Order #2026-5 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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IX.
Approve the Erlanger-Elsmere Schools Traceable Communications Plan
Order #2026-6 - Motion Passed: passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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X.
Approval of the 2026-2027 Employee Handbook
Order #2026-7 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XI.
Approval of the 2026-2027 Substitute Teacher Handbook
Order #2026-8 - Motion Passed: Approval passed with a motion by Mrs. Jamie Apgar and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XII.
Approval of the 2026-2027 Extra-Curricular Programs Handbook
Order #2026-9 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XIII.
Approve the Revised District Code of Acceptable Student Behavior and Discipline
Order #2026-10 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XIV.
Set the General Fund Tax Levy of 94.5 cents per $100 for assessed valuation on Real Property and 94.5 cents per $100 for assessed valuation on Personal Property and 67.1 cents per $100 assessed on Motor Vehicles for 2026-2027.
Order #2026-11 - Motion Passed: Set the proposed rate of 94.5 cents per $100 for assessed valuation on Real Property and 94.5 cents per $100 for assessed valuation on Personal Property and 67.1 cents per $100 assessed valuation on Motor Vehicles for 2026-2027 passed with a motion by Mr. Marvin Townsend and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XV.
Approve payment of invoice for 26/27 KSBA Membership dues for Erlanger/Elsmere Ind. Schools
Order #2026-12 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XVI.
Approve lodging/per diem for Matt Engel for KASA Summer Institute/Superintendent onboarding
Order #2026-13 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Jamie Apgar.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XVII.
Approve Application and Certificate of Payment No. 2 to Fisher Installations, and to REH for Tichenor Middle School--Bleacher replacement (BG #26-219/REH #127-925-B)
Order #2026-14 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XVIII.
Approve BG-5 Tichenor Middle School - HVAC Renovations (BG #23-227/REH #127-822-C)
Order #2026-15 - Motion Passed: Approval passed with a motion by Mrs. Jamie Apgar and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XIX.
Approve payment of invoice #6702 to REH & A for Howell Roof/Masonry project (REH #127-925/BG# 26-128) and Payment No. 2 to Kelley Brothers Roofing, Inc.
Order #2026-16 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XX.
Approve Change Order No. 8 to Lloyd High School-Phase 4 Addition and Renovation (REH #127-1223/BG #25-122)
Order #2026-17 - Motion Passed: Approval passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XXI.
Approve Application and Payment No. 14 to Morel Construction Co., LLC for Lloyd High School-Phase 4 Addition and Renovation (REH #127-1223/BG #25-122)
Order #2026-18 - Motion Passed: Approval passed with a motion by Mrs. Jamie Apgar and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XXII.
Approve payment of invoice #6701 to REH & A for Lloyd HS Phase 4 (BG# 25-122)
Order #2026-19 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XXIII.
Approve payment to UES Professional Solutions 25, LLC for invoice #0252605599 Lloyd High School Phase 4 Addition/Renovation
Order #2026-20 - Motion Passed: Approval passed with a motion by Mr. Marvin Townsend and a second by Mrs. Rachel Retherford.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XXIV.
Approve Acceptance of the Resignation of Sarah Shackelford Ross as Board Member.
Order #2026-21 - Motion Passed: Approval to accept the Resignation of Sarah Shackelford Ross as Board Member Effective August 13, 2026. passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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XXV.
Review of Process to Select a New Board Member
Mr. Engel reviewed the process to fill the open seat on the board with the acceptance of the resignation of Sarah Shackleford-Ross.
XXVI.
Discussion to schedule Special Meeting for the Purpose of Approving Proposed 2026-2027 General Fund Tax Levy.
Mr. Engel reviewed the new law and upcoming timeline to schedule the second meeting necessary to set the 2026/2027 tax rates.
XXVII.
Adjourn
Order #2026-22 - Motion Passed: Adjournment passed with a motion by Mrs. Jamie Apgar and a second by Mr. Marvin Townsend.
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Mrs. Jamie Apgar
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Yes
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Mrs. Teresa Loman Hunter
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Absent
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Mrs. Rachel Retherford
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Yes
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Mrs. Sarah Shackelford-Ross
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Absent
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Mr. Marvin Townsend
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Yes
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The meeting was adjourned at 7:34 PM.
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