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I.
Call to Order
I.A.
Open Meeting
I.B.
Pledge to the Flag
II.
Approve Acceptance of the Resignation of Jeff Miller as Board Member and Chairperson Effective July 10, 2025
Order #2025-1 - Motion Passed: Approval to Accept of the Resignation of Jeff Miller as Board Member and Chairperson Effective July 10, 2025 passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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III.
Appoint Chad Molley as the Temporary Chairperson
Order #2025-2 - Motion Passed: Appointment of Chad Molley as the temporary chair of the meeting passed with a motion by Mrs. Teresa Loman Hunter and a second by Mrs. Rachel Retherford.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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IV.
Nominations for Chairperson
V.
Election of Chairperson
Order #2025-3 - Motion Passed: Election of [insert name] as Chairperson passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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VI.
Nominations for Vice Chairperson (if necessary)
VII.
Election of Vice Chairperson (if necessary)
Order #2025-4 - Motion Passed: Election of [insert name] as Vice Chairperson passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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VIII.
Presentations
VIII.A.
Construction and Facilities Update
Mr. Onkst
IX.
Reports
IX.A.
Personnel Report
IX.B.
Transportation Report
IX.C.
Fundraising Report
X.
Individuals Desiring to Speak to the Board
XI.
Approve June 12, 2025 Monthly Board Meeting Minutes
Order #2025-5 - Motion Passed: Approval of the June 12, 2025 Monthly Board Meeting Minutes passed with a motion by Mrs. Teresa Loman Hunter and a second by Mrs. Rachel Retherford.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XII.
Approve Emergency Board Policy Adoption for Policy 08.2324 Traceable Communications
Order #2025-6 - Motion Passed: Approval of Emergency Board Policy Adoption for Policy 08.2324 Traceable Communications passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XIII.
Approve Emergency Board Policy Adoption for Policy 09.2 Student Welfare and Wellness
Order #2025-7 - Motion Passed: Approval of Emergency Board Policy Adoption for Policy 09.2 Student Welfare and Wellness passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XIV.
Consent Agenda
Order #2025-8 - Motion Passed: Approval of the Consent Agenda passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XIV.A.
Authorize Treasurer to pay bills from General Funds and Special Programs
XIV.B.
Authorize Treasurer to Pay July Salaries
XIV.C.
Approve Detailed Monthly Report and Balance Sheets for June 2025 to be posted on the District website for a six-month period (House Bill 154)
XIV.D.
Second Reading and Approval of KSBA Policy Revisions/Updates for the 2025-2026 School Year
XIV.E.
Review Procedure 08.2324 AP.2
XIV.F.
Approve Following Best Practices Regarding Data Security and Privacy, Pursuant to 701 KAR 1:170
XIV.G.
Approve $5625.28 payment to the Kentucky School Boards Association (KSBA) for 2025-2026 Membership Dues
XIV.H.
Approve $532.68 payment to Kentucky Association of School Administrators (KASA) for Chad Molley’s 2025-2026 Annual Membership Dues
XIV.I.
Approve $1750.00 payment to Kentucky Association of School Superintendents (KASS) for Chad Molley’s 2025-2026 Annual Membership Dues
XIV.J.
Approve the Contract for Energy Management Services with ZH Commissioning for 2025-2026
XIV.K.
Approve Revisions to the 2025-2026 Certified Evaluation Plan
XIV.L.
Approval of the 2025-2026 Employee Handbook
XIV.M.
Approval of the 2025-2026 Substitute Teacher Handbook
XIV.N.
Approval of the 2025-2026 Extra-Curricular Programs Handbook
XIV.O.
Approve the Revised District Code of Acceptable Student Behavior and Discipline
XIV.P.
Approve the Recommended Renewal Quotes for Property and Casualty, Workers Compensation, and Cyber Liability for 2025-2026 School Year
XIV.Q.
Approve BG-5 for the Howell Elementary School Gym AHU Replacement (Emergency) (BG#24-177/REH#127-823)
XIV.R.
Approve the Revised BG-1 for the Lloyd High School - Phase 4 Addition and Renovation (REH#127-1223/ BG#25-122)
XIV.S.
Approve Lloyd High – Phase 4 Addition and Renovation (REH #127-1223/BG #25-122) – Certificate for Payment No. 1
XV.
Review of Process to Select a New Board Member
XVI.
Approve Interview Questions for Board Vacancy
Order #2025-9 - Motion Passed: Approval of Interview Questions for Board Vacancy passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XVII.
Approve entering into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k)
Order #2025-10 - Motion Passed: Approval to enter into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k) passed with a motion by Mrs. Teresa Loman Hunter and a second by Mrs. Rachel Retherford.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XVIII.
Approve to Re-enter Open Session
Order #2025-11 - Motion Passed: Approval to Re-enter Open Session passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XIX.
Approve to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation
Order #2025-12 - Motion Passed: Approval to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation passed with a motion by Mrs. Teresa Loman Hunter and a second by Mrs. Rachel Retherford.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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XX.
Adjourn
Order #2025-13 - Motion Passed: Adjournment passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Mrs. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Absent
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Absent
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