Ashland Independent
December 09, 2024 5:15 PM
Ashland Board of Education
1. Call to Order
Dr. Matthew Lewis
1.1. Pledge to the Flag
Dr. Matthew Lewis
2. Discussion and possible approval of minutes from the regular meeting on November 18, 2024 and special meeting on December 4, 2024
Dr. Matthew Lewis
Recommended Motion

Approval of minutes from the regular meeting on November 18, 2024 and special meeting on December 4, 2024

Actions Taken

Order #2450 - Motion Passed:  Approval of minutes from the regular meeting on November 18, 2024 and special meeting on December 4, 2024 passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3. Communications
3.1. Construction Update
Richard Oppenheimer
3.1.1. Architect's Report
Ben Boggs, Clotfelter Samokar
3.1.2. Review and approve revised BG-1 for the Elementary Security Vestibules project
Richard Oppenheimer
Recommended Motion

Approval of the revised BG-1 for the Elementary Security Vestibules project

Actions Taken

Order #2451 - Motion Passed:  Approval of the revised BG-1 for the Elementary Security Vestibules project passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.3. Review and approve the revised BG-1 for the Property 2222 29th Street acquisition project to reflect decision to stop the acquisition process
Richard Oppenheimer
Recommended Motion

Approval of the revised BG-1 for the Property 2222 29th Street acquisition project to reflect decision to stop the acquisition process

Actions Taken

Order #2452 - Motion Passed:  Approval of the revised BG-1 for the Property 2222 29th Street acquisition project to reflect decision to stop the acquisition process passed with a motion by Mr. Don Ashby and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.4. Review and approve the BG-5 for the Property 2138 Galloway Street acquisition to close out the project
Richard Oppenheimer
Recommended Motion

Approval of the BG-5 for the Property 2138 Galloway Street acquisition to close out the project

Actions Taken

Order #2453 - Motion Passed:  Approval of the BG-5 for the Property 2138 Galloway Street acquisition to close out the project passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.5. Review and approve Change Order #4 to include a credit of $2,062.00 for the Putnam Stadium Renovation project
Richard Oppenheimer
Recommended Motion

Approval of Change Order #4 to include a credit of $2,062.00 for the Putnam Stadium Renovation project

Actions Taken

Order #2454 - Motion Passed:  Approval of Change Order #4 to include a credit of $2,062.00 for the Putnam Stadium Renovation project passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.6. Review and approve pay application #8 in the amount of $118,435.60 to Oheil Site Solutions, Inc. for the Putnam Stadium Renovation project
Richard Oppenheimer
Recommended Motion

Approval of pay application #8 in the amount of $118,435.60 to Oheil Site Solutions, Inc. for the Putnam Stadium Renovation project

Actions Taken

Motion Withdrawn:  Approval of pay application #8 in the amount of $118,435.60 to Oheil Site Solutions, Inc. for the Putnam Stadium Renovation project was withdrawn by Mr. Don Ashby.

3.2. Head Start PIR Report
Phillip Caudill
4. Treasurer's Action
Nikie Clark
4.1. Presentation of the 2024 Financial Audit Report (Shad Allen, CPA)
5. Treasurer's Consent
Nikie Clark
Recommended Motion

Approval of Treasurer's Consent

Actions Taken

Order #2455 - Motion Passed:  Approval of Treasurer's Consent passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
5.1. Approve Bills for December 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Bills for December 2024 as presented by Board Treasurer

5.2. Approve Head Start bills for December 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Head Start bills for December 2024 as presented by Board Treasurer

5.3. Approve salaries for December 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the salaries for December 2024 in accordance with the 2024-2025 salary schedule

5.4. Approve Head Start salaries for December 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the Head Start salaries for December 2024 in accordance with the 2024-2025 salary schedule

6. New Business Action
6.1. Discussion and possible approval as it pertains to establishing a committee for the purpose of interviewing for a Construction Manager for the Poage Elementary School classroom additions. This committee will consist in-part of 2 BOE members to be selected by the BOE
D. Sean Howard
Recommended Motion

Approval as it pertains to establishing a committee for the purpose of interviewing for a Construction Manager for the Poage Elementary School classroom additions. This committee will consist in-part of 2 BOE members to be selected by the BOE

Actions Taken

Order #2456 - Motion Passed:  Approval of appointing Board Chair and Vice-Chair to a committee for the purpose of interviewing for a Construction Manager for the Poage Elementary School classroom additions. passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7. New Business Consent
Dr. Matthew Lewis
Recommended Motion

New Business Consent

Actions Taken

Order #2457 - Motion Passed:  New Business Consent passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7.1. Surplus
7.2. Fundraisers
7.3. Donations
8. Personnel for Board Information Only in Accordance with KRS 160.390
Dr. Matthew Lewis
9. Board Discussion
Dr. Matthew Lewis
9.1. Motion to move into Closed/Executive Session per KRS 61.810 (1)(f) to discuss Superintendent Evaluation
Dr. Matthew Lewis
Recommended Motion

Approval of motion to move into Closed/Executive Session per KRS 61.810 (1)(f) to discuss Superintendent Evaluation

Actions Taken

Order #2458 - Motion Passed:  Approval of motion to move into Closed/Executive Session per KRS 61.801 (1)(f) to discuss Superintendent Evaluation passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.2. Motion to Exit Closed/Executive session
Recommended Motion

Approval of exiting Closed/Executive Session

Actions Taken

Order #2459 - Motion Passed:  Approval of exiting Closed/Executive Session passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
10. Adjourn
Dr. Matthew Lewis
Recommended Motion

Adjournment

Actions Taken

Order #2460 - Motion Passed:  Adjournment passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes