Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

CEA President, Ms. Deb Winkler will present the CEA Report to the Board. 

• CEA Report (1)

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s fifth month enrollment figures.

• Attn Mem 22-23 Mo 5

The personnel actions listed on the exhibit have taken place since the board meeting on January 26, 2023.

• Personnel Exhibit 02-23-2023

Budget Narrative for January FY2023 monthly financial statement:

1. General fund (fund 1) – as of 1/31/23, revenue received of 38.7 million with expenses of 18.9 million.
2. Special revenue (fund 2) – as of 1/31/23, revenue received of 8.5 million with expenses of 9.9 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 1/31/23, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 1/31/23, revenue received of 1.4 million with expenses of $377,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 1/31/23, revenue received of 4.5 million with expenses of 2.8 million. This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 1/31/23, revenue received of $0 with expenses of 1.1 million. See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/23, revenue received of $62,000 with expenses of $21,000. Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 1/31/23, revenue received of 2.6 million with expenses of 1.5 million.
9. School Activity Fund (fund 25) – as of 1/31/23 revenue received of $249,000 with expenses of $15,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.

Completed 2/1/23 by Annette Burtschy

• balance sheet January 2023
• financial report January 2023
• Info on funds to help with monthly MUNIS report for board 3-12-21
• January 2023 bank account update
• January 2023 investments update

• Warrants for February 2023 board meeting

• 020923_MINUTES Reg Mtg.pdf

By March 1st, each Site Based Decision Making (SBDM) council must have a draft of the 2023-2024 SBDM Allocation.  This draft is based on the school enrollment at the end of the 5th attendance month (1/25/2023)

An updated allocation will be presented to the board for approval by May 1st, based on enrollment closer to the end of the current school year.

By September 15th, schools will get a revised allocation based on actual enrollment for the 2023-24 school year.

• SBDM Allocations 2023-2024.pdf

Employee #5312 is requesting a leave of absence beginning February 8, 2023 and ending February 28, 2023.  Leave will be partially paid. 

Employee #5366 is requesting intermittent FMLA the rest of the 2022-2023 school year - Beginning 01/30/2023. Leave will be fully paid. 

Employee #6631 is requesting a leave of absence beginning March 13, 2023 and ending 06/02/2023.  Leave is unpaid. 

Employee #6578 is requesting a leave of absence beginning January 3, 2023 and returning 03/28/2023.  Leave will be partially paid.

Employee #6021 is requesting FMLA beginning April 7, 2023 and ending June 22, 2023.  Leave will be partially paid.

The Council for Better Education (CBE) remains actively committed to protecting public funds for our public school students. They are seeking Board support for a lawsuit that challenges the unconstitutionality of HB 9, a charter school funding law that was passed by the General Assembly in 2022 session last year. The lawsuit by CBE was officially filed in Franklin Circuit Court. This will begin the process that will likely be decided again by the Kentucky Supreme Court. The lawsuit specifically cites ten sections of the Kentucky's Constitution that CBE believes HB 9 violates. Attached are the ten litigation talking points. 

If the Board considers to support this litigation, they will need to approve the resolution and pay an assessment. The assessment is based on $1 per ADA, using the 2018-2019 ADA. The assessment is 100% dedicated towards legal and related consulting expenses. 

It is recommended that the Covington Board of Education approves the request of a waiver from the requirement to adopt a new District Facility Plan (DFP) to Kentucky Department of Education (KDE) through the process in Section 501 of the Planning Manual as incorporated by reference through regulation 702 KAR 4: 180.

Our current District Facility Plan Cycle is complete June 2023. We are requesting the BOE to request a Waiver by following the process in Section 501 of the KDE Planning Manual. The Waiver will provide additional time for a District Facility Master Plan to be developed.    

• Section 501 Waiver Process

Pursuant to KRS 61.810 (1) the Board may go into executive session.